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Planning and Operations Assistant

Lubumbashi | Brazzaville

  • Organization: WHO - World Health Organization
  • Location: Lubumbashi | Brazzaville
  • Grade: Administrative support - GS-7, General Service - No need for Higher Education - Locally recruited position
  • Occupational Groups:
    • Operations and Administrations
    • Administrative support
    • AF/DPM Director, Programme Management
  • Closing Date: Closed

OBJECTIVES OF THE PROGRAMME

To provide support to the African Region in the conceptualisation, development, implementation and reporting of result-based and integrated programme management systems. The PBM Unit leads the regional process for the development of the programme budget and associated work plans; guides and supports all offices in efficient activity and budget implementation; facilitates the Programme Budget allocations; supports performance monitoring and assessment within WHO global review processes; and leads or contributes to programmatic and thematic evaluations at the regional, inter-country and country level.

DESCRIPTION OF DUTIES

--> Proactively verify and control compliance of work plans with costing and budgeting guidance;--> Manage requests for the revision of planning elements and the reprogramming of work plans and their implementation in GSM;--> Assist and support budget centres in adjusting planned costs against budget allocations in the proposed work plans, as well as with revisions to any work plans;--> Provide necessary support to the operational planning process and the management and revision of all work plans; compile budget centres' submissions related to planning and work plan implementation for analysis in the Unit;--> Package all work plans for Regional Director's review and approval;--> Provide individual support to Clusters, Inter-country Support Teams and WHO Country Offices throughout the operational planning process;--> Follow up submission of assessment reports by budget centres for Semi Annual Monitoring (SAM), Mid Term Review (MTR) and End of Biennium Assessment (EB) reports;--> Prepare feedback to Budget centres on their submission for SAM, MTR and End-of-biennium assessment.--> Perform other related responsibilities as assigned, including replacing and backstopping for others as required.

REQUIRED QUALIFICATIONS

Education

Essential\: Secondary, technical or commercial school qualification.
Desirable\: Diploma level or undergraduate degree in business administration, accounting, budgeting or finance will be an advantage.

Experience

Essential\: At least 10 - 15 years of experience working in budget management in an ERP environment, and with a developmental organization.
Desirable\: At least five years of experience in WHO or another UN agency would be an asset. Working with an Oracle ERP would also be an advantage.

Skills

Ability to plan, organize, coordinate and implement inputs from several sources; Ability to provide financial analytical reports, using appropriate software; to interpret financial rules and regulations; and to establish and maintain effective working relationships with people of different national and cultural backgrounds; Excellent interpersonal skills and ability to deal with staff at all levels.

WHO Competencies

Teamwork
Respecting and promoting individual and cultural differences
Communication
Producing results
Moving forward in a changing environment

Use of Language Skills

Essential\: Expert knowledge of English. Intermediate knowledge of French.
Desirable\:
The above language requirements are interchangeable.

REMUNERATION

WHO offers staff in the General Services category an attractive remuneration package, which for the above position includes an annual net base salary starting at XAF 16,228,000 (subject to mandatory deductions for pension contributions and health insurance, as applicable) and 30 days of annual leave.

ADDITIONAL INFORMATION

  • This vacancy notice may be used to fill other similar positions at the same grade level
  • Only candidates under serious consideration will be contacted.
  • A written test may be used as a form of screening.
  • In the event that your candidature is retained for an interview, you will be required to provide, in advance, a scanned copy of the degree(s)/diploma(s)/certificate(s) required for this position. WHO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU)/United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed through the link\: http\://www.whed.net/. Some professional certificates may not appear in the WHED and will require individual review.
  • Any appointment/extension of appointment is subject to WHO Staff Regulations, Staff Rules and Manual.
  • WHO is committed to workforce diversity.
  • WHO has a smoke-free environment and does not recruit smokers or users of any form of tobacco.
  • This post is subject to local recruitment and will be filled by persons recruited in the local commuting area of the duty station.
This vacancy is now closed.
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