HR Admin Assistant

 

Danish Refugee Council is a leading protection agency pursuing our mandate to protect and promote durable solutions to displacement-affected populations on the basis of humanitarian principles and human rights. In the Middle East and North Africa (MENA), DRC apply a regional approach with operational presence in Libya, Tunisia, Algeria, Jordan, Lebanon, Syria, Turkey and Iraq. 

Present in Iraq since 2003, DRC is today operational in the Kurdish governorates, in and around Baghdad and in several South-Central governorates. Focused both on the influx of Syrian refugees and the current IDP crisis, DRC is providing assistance in a range of sectors including Camp Coordination and Camp Management, Protection, Livelihoods, Emergency Response (including food security, cash, and NFIs), WASH, Shelter and Mine Action. The Iraq programme presently employs some 600 national staff and 60 international staff, and is growing to meet new, emerging needs associated with ongoing and recent conflict in multiple locations. 

 

Human Resources Administrative Assistant, in coordination and cooperation with other HR support units, and supervised by the Senior HR Coordinator is responsible for providing assistance in various administrative, clerical and HR tasks. 

 

• Ensure proper documentation and filing of the interview forms and related documents 

• Request mobile, laptop and email address for new expat staff 

• Ensure filing of expat personal files and other documents both in soft copy and hard copy. 

• Ensure that expat timesheets are submitted on time and properly filed 

• Update Timesheet tracker and FU on missing time sheets. Coordinate with HRO Exp. 

• Assist entry of National Staff employee records to payroll database 

• Support HR Admin Officer in managing the monthly payroll for all National Staff. 

• Other duties and assgined by the Senior HR coordinator, Senior HR Officer and HR Admin Officer 

• Send monthly Expat Timesheet and Tax allocation and follow up on tracker update from HRA Assistant. 

• Send out monthly reminder to Line Managers on Expat Probation and Evaluation 

 

• Ensure filing of expat recruitment documents both in soft copy and hard copy. 

• Prepare and print ID cards  

• Provide support in obtaining visa and residency cards for expats as needed 

• Support in booking conference room, accommodation/room allocation and travel arrangements for trainings and meetings for staff/visitors. 

• Support in updating the attendance lists for trainings and meeting 

• Update Guest House tracker 

• Ensure Iraq contact list is collected from all the field and put together/updated and send it to HR Admin Officer 

• Assist in scanning and filing of HR/Admin documents 

• Ensure proper follow-up for all needs in office supplies for coordination office/Ensure the stationary storage in Coordination office is replenished  

• Point of contact for domestic staff and maintenance in GH and Office 

 

 

To be successful in this role you must have: 

 

• Minimum of one year experience in a HR Admin position, experience in the NGO sector is an asset 

• Good knowledge of visa and residency procedures 

• Strong organizational skills and ability to prioritize large and changeable workload 

• Good communication skills and ability to work as part of a team 

• Able to work independently and energetically  

• Good computer skills (especially MS Word and Excel) 

 

Education:  

• Relevant university degree or similar education 

 

Languages:  

• Fluency in English 

• Fluency in Kurdish and Arabic 

 

In this position, you are expected to demonstrate DRC’ five core competencies:  

 

• Striving for excellence: You focus on reaching results while ensuring an efficient process.  

• Collaborating: You involve relevant parties and encourage feedback.  

• Taking the lead: You take ownership and initiative while aiming for innovation.  

• Communicating: You listen and speak effectively and honestly.  

• Demonstrating integrity: You act in line with our vision and values.  

 

DRC will offer the successful applicant a 12 months contract subject to extension based on performance and funding. You must be available to start work ASAP 2017.Salary and conditions will be in accordance with Danish Refugee Council’s Terms of Employment for Nationals. This position will be placed at B2 DRC’s salary scale.

 

Interested? Then apply for this position by clicking on the apply button. All applications must include a cover letter explaining your motivation for applying for this position and an updated CV (no longer than four pages). Both must be in English. Applications without a cover/motivation letter will not be considered. 

If you have questions or are facing problems with the online application process, please contact job@drc.dk  

Applications close 22 October 2017.  

 

 

For further information about the Danish Refugee Council, please consult our website www.drc.ngo