Executive Assistant (Budget %26 Finance)

India | New Delhi

Organization: WHO - World Health Organization
Location: India | New Delhi
Grade: Administrative support - GS-5, General Service - No need for Higher Education - Locally recruited position
Occupational Groups:
- Operations and Administrations
- Administrative support
- Banking and Finance
- SE/DAF Director - Administration %26 Finance
Closing Date: Closed

OBJECTIVES OF THE PROGRAMME

To provide policy guidance and support across SEA Region on financial / accounting matters, Travel Quality, income/award, budgetary management, etc. Ensure effective controls exist and are operational to screen travel requests as per approved delegation of authority, standard operating procedures and eManual; WHO financial rules are followed for establishment of ad-hoc per-diems.

DESCRIPTION OF DUTIES

Under the direct supervision of the Executive Associate and overall guidance of the Budget & Finance Officer (BFO), the incumbent will\:

Review Travel Requests (TRs), Travel Claims (TCs) and Retroactive Travel Claims (RTCs) and provide timely clearances after ensuring that the online documents comply with relevant travel policies and updates in the form of information notes, circulars, etc. published by HQ/SEARO and ensuring correctness in application of appropriate entitlements as outlined in WHO e-Manual and travel policies.
Communicate with travel requestors to seek clarifications and supporting documents related to TRs and TCs which deviate or, are non-compliant with the WHO travel policy.
Provide guidance on travel policy and admissible/non-admissible entitlements to WHO staff in SEAR and at HQ. Respond to queries on travel documents.
Record and maintain rejection log for HQ TRs in the standard format with details/reasons and update rejection reports consolidating reasons and identifying common errors in travel documents for review by seniors.
Keep track of TRs under clearance and generate travel reports from GSM and customize them as per required format for review by seniors.
Perform compliance checks on Meetingsâ planning committee documents and costing sheets for forthcoming meetings.
Initiate âad-hoc per diemâ computation sheets as per WHO financial rules, prepare relevant correspondence and arrange necessary approvals.
Perform any other duties as assigned by the supervisor(s).

REQUIRED QUALIFICATIONS

Education

Essential\: Secondary school education with specialization in budgeting and accounting.

Desirable\: Diploma/certificate of specialization in accounting and IT an advantage. Training in travel related processes. Training in computer application including excel.

Experience

Essential\: At least five yearsâ experience in accounting/administrative work.

Desirable\: Experience in UN or a similar international organization.

Skills

A good understanding of WHO procedures and ability to interpret WHO Manual provisions related to Travel, standard operating procedures issued by ROs and HQ, etc.; Understanding of WHO ERP system (GSM) and accounting principles in general, an advantage; Skills to operate computer with ease; Excellent knowledge of MS Excel spreadsheets and its application for conversion of data into user friendly reports.

Other IT skills\: Proficiency in the use of modern office software packages such as MS Office (Word, Excel, PowerPoint, Outlook, etc.) and standard office equipment. Good working knowledge of GSM (or other Oracle-based ERP systems) is desirable.

WHO Competencies

1. Communication

2. Respecting and promoting individual and cultural differences

3. Team work

4. Producing Results

Use of Language Skills

Essential\: Expert knowledge of English.

REMUNERATION

WHO offers staff in the General Services category an attractive remuneration package, which for the above position includes an annual net base salary starting at INR 731,519 (subject to mandatory deductions for pension contributions and health insurance, as applicable) and 30 days of annual leave.

ADDITIONAL INFORMATION

This vacancy notice may be used to fill other similar positions at the same grade level.
Only candidates under serious consideration will be contacted.
A written test may be used as a form of screening.
The written test for shortlisted candidates will tentatively be held during 15 to 30 November 2017. Candidates are advised to make themselves available during that period.
In addition to position-specific test, external candidates will be required to qualify mandatory tests in English language and computer skills.
In the event that your candidature is retained for an interview, you will be required to provide, in advance, a scanned copy of the degree(s)/diploma(s)/certificate(s) required for this position. WHO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU)/United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed through the link\: http\://www.whed.net/. Some professional certificates may not appear in the WHED and will require individual review.
Any appointment/extension of appointment is subject to WHO Staff Regulations, Staff Rules and Manual.
For information on WHO's operations please visit\: http\://www.who.int./
WHO is committed to workforce diversity.
WHO has a smoke-free environment and does not recruit smokers or users of any form of tobacco.
This post is subject to local recruitment and will be filled by persons recruited in the local commuting area of the duty station.
To apply, please click on http\://www.who.int/employment/en/