Project Manager - Moldova Sustainable Green Cities – Catalyzing investment in sustainable green cities in the Republic of Moldova using a holistic integrated urban planning approach
The Green Cities Project, funded by the Global Environment Facility, has an implementation timeframe of 5 years with a budget of 2,639,726 US$ allocated by the GEF and 39,850,000 US$ allocated as co-financing by project partners.
The project objective is to catalyze investments in low carbon green urban development based on integrated urban planning approach by encouraging innovation, participatory planning and partnerships between a variety of public and private sector entities.
As a vehicle for this, the project will support, as part of Component 1, the design, launching, and establishment of the Green City Lab to become the leading knowledge management and networking platform, clearing house, an inter-mediator of finance and a source of innovations and expertise to catalyze sustainable low carbon green city development in Moldova with a mission to transform Chisinau and other urban centers in Moldova into modern green and smart European cities with improved quality of life for their citizens, while also demonstrating opportunities for sustainable economic growth.
The Green City Lab should be set up as a self-sustaining entity meaning that it will need to operate on a commercial basis, that does not rely on technical assistance funding alone, so that by the end of the project it can continue to operate and to grow. In order to do this, the Green City Lab will need to forge new partnerships and alliances and generate revenues from other sources beyond only this project.
Component 2 of the project envisages demonstration of projects facilitated by the GCL with related monitoring, reporting and verification of the results in the areas of: i) integrated and participatory urban land use and mobility planning; ii) residential building energy efficiency and renewable energy use; iii) low carbon mobility; and iv) resource efficient waste management.
Under component 3 of the project the monitored and evaluated overall results of the project and lessons learnt with be compiled on a Knowledge Management Platform and recommendations formulated for removal of the identified complementary barriers in the areas of green urban development, including institutional and regulatory improvements, and related public outreach. The third component of the project will also support replication and mainstreaming of the project results.
The main outcomes to be achieved by the end of the project are a fully operational and sustainable Green City Lab as a self- standing public or semi-public institution with revenues of at least USD 200,000 per annum and which leveraged investments of at least USD 10 mln. Further the project is expected to finalize at least one zonal plan based on an integrated and participatory planning methodology suggested by the Green City Lab, to complete construction of at least one pilot/demo project from the each targeted sub-sector mentioned in Component 2 with MRV data on the achieved GHG savings of at least one year operating period, to establish a Green City Knowledge Management Platform sustained after the project, and to secure interest of at least one new municipality and 5 new project proponents to replicate one or more of the supported interventions.
The direct global environment benefits of the project are expected to reach at least 200,000 tons of CO2eq, resulting from the concrete pilot/demonstration projects in the building energy efficiency, transport and waste sectors. These are complemented by project’s indirect GHG emission reduction impact at the estimated amount of 2.4 million tons of CO2eq by scaling up, replicating and mainstreaming the project results and activities, including those of the Green City Lab.
Duties and Responsibilities
Under the guidance and direct supervision of the UNDP Climate Change, Environment and Energy Cluster Lead, the incumbent provides effective and efficient management of the project through a range of actions contributing to the design, planning, management and monitoring of project activities. The Project Manager applies and promotes the principles of results-based management (RBM), as well as a client-oriented approach consistent with UNDP rules and regulations. He/she is responsible and accountable to the Project Board for the project results.
The Project Manager works in close collaboration with the Programme, Operations, Communications and other project teams in the Country Office (CO) for effective achievement of results, anticipating and contributing to resolving complex programme/project-related issues and information delivery. The incumbent is expected to exercise full compliance with UNDP programming, financial, procurement and administrative rules, regulations, policies and strategies, as well as implementation of the effective internal control systems.
The Project Manager, in close cooperation with the UNDP Country Office and all relevant stakeholders, incl. Ministry of Agriculture, Regional Development and Environment, Chisinau Municipality, State Chancellery, Ministry of Economy and Infrastructure, Energy Efficiency Agency, Energy Efficiency Fund, private sector and other relevant stakeholders, will ensure the provision of development services and products (commensurate with the scope of the project) of the highest quality and standards to national counterparts and clients through applying human rights-based (HRBA) and gender equality (GE) approaches.
He/she has the authority to run the project on a day-to-day basis on behalf of the Project Board within the constraints laid down by the Board and is responsible for transforming the Green City Lab (GCL), envisaged by the project, from a UNDP supported organization with staff on UNDP Service Contracts into a not-for-profit entity which has staff supported instead from the revenues of the GCL and which successfully implements green urban development projects, is sustainable, and which will be able to expand and grow in size and scope. The Project Manager’s prime responsibility is to ensure that the project produces the results specified in the project document, to the required standard of quality and within the specified constraints of time and cost.
Specific responsibilities include:
- Ensure the timely and efficient delivery of Project outputs and products leading to the achievement of expected results;
- Within the strategic framework concerted with the national counterparts, prepare work-plans reflecting the scope of activities, timing, sequencing, cost and other inputs for the implementation of the Project activities;
- Be responsible for the implementation of the Project work plan according to indicators for achieving planned results, as well as for the overall management of the Project in accordance to prevailing UNDP rules, regulations and procedures and monitor progress against the initial quality criteria;
- Liaise with the national counterparts, donors and the UNDP office to ensure that Project results are achieved and Project resources are managed efficiently and effectively;
- Present work-plans, quarterly progress reports, annual review reports, final project review reports and expenditures status reports to the Project Board, Global Environment Facility and UNDP Country Office;
- Ensure the effective management of human resources pertaining to the Project, including staff, consultants and short-term experts; conduct periodic performance appraisals; build, lead and motivate a solid team of professionals;
- Prepare terms of reference for international and national consultants and service providers, to mobilize goods, works and service;
- Manage efficiently the financial resources of the Project, including budgeting and budget revisions, as well as expenditure tracking and reporting; monitor financial resources and accounting to ensure accuracy and reliability of financial reports; manage requests for the provision of financial resources by UNDP, using advance of funds, direct payments, or reimbursement using the FACE (Fund Authorization and Certificate of Expenditures
- Continuously record and maintain up to date relevant Project activities, issues, risks, and monitoring milestones in the UNDP Atlas Project Management Module (software platform);
- Lead and coordinate the organization of and follow up to meetings, workshops, conferences, trainings, study tours and related activities relevant to the implementation of the Project;
- Identify key performance indicators as well as develop and maintain a monitoring system to ensure effective information sharing, provision of feedback and elaboration of top quality progress reports;
- Ensure high quality information and visibility of the Project activities to the mass media and stakeholders, following the UNDP and Global Environment Facility visibility guidelines;
- Actively engage in the elaboration of knowledge products and participate in UNDP’s knowledge sharing bodies, incl. relevant Thematic Advisory Groups;
- Perform any other duties connected directly with the implementation of the Project as required;
Specific tasks include:
- Take responsibility for preparing the Annual Project Implementation Review for the GEF;
- Act as the executive director of the Green City Lab until it is transformed (approx. at mid-term of the project) into a not-for-profit entity with staff supported from the revenues of the GCL;
- Assume responsibility for operationalisation of the Green City Lab through implementation of several core outputs such as: (i) updated and strengthened Business Plan for the Green City Lab, building upon the existing draft business plan; (ii) developed Shareholders Agreement, Articles of Association, GCL Board Composition terms of reference, and terms of reference for all GCL positions; (iii) adequately equipped initial Green City Lab with carefully selected staff within the premises suited for the envisaged functions of the Lab, including common workspace, meeting room(s) and other networking facilities; (iv) concluded partnership and co-operation agreements with the key stakeholders, including city authorities, relevant line ministries, public utility companies, academic and other research and educational entities, expert associations and other CSOs, home-owner associations, private sector companies, local and international financing entities and other ongoing projects as well as international experts and expert institutions, some of which may also become a part of GCL’s international advisory and coaching team; (v) developing/adapting and taking into use complementary ICT solutions to support integrated and participatory planning, crowd-sourcing, impact monitoring and broad community engagement; and others as per the project document;
- Assume full responsibility for ssuccessfully completing pilot/demonstration projects facilitated by the GCL with related monitoring, reporting and verification of the results in the areas of: i) integrated and participatory urban land use and mobility planning; ii) residential building energy efficiency and renewable energy use; iii) low carbon mobility; and iv) resource efficient waste management.
- Assume responsibility for establishment of the MRV system on the GHG savings in the framework of the projects interventions;
- Facilitate a smooth collaboration between all key project stakeholders by ensuring a continuous flow of information and addressing implementation issues in a pro-active and solution oriented manner
The key results have a direct impact on the overall successful achievement of the UNDP Moldova Climate Change, Environment and Energy Programme. Accurate analysis and presentation of information enhances UNDP’s position as a strong development partner. The information provided facilitates decision-making of the Project Steering Committee, the Beneficiary and UNDP management.
- Demonstrates commitment to UNDP’s mission, vision and values.
- Exerts strict adherence to corporate rules, regulations and procedures. Familiarity with the internal control framework and results-based management tools is a must.
- Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability
- Ensures that programmes and projects are consistent with UN/UNDP values
- Treats peers fairly by maintaining consistent values inspiring trust and confidence through personal credibility
- Accepts responsibility and accountability for the quality of the outcome of his/her decisions
Knowledge Management and Learning
- Shares knowledge and experience
- Focuses on tasks/activities which have a strategic impact on programme and capacity development activities
- Promotes a supportive environment to enhance partnerships, leverages resources and build support for UNDP’s strategic initiatives
- Collaborates with regional, national and local partners to create and apply knowledge and concepts that will help partners achieve UNDP’s development objectives within the country and regional context
- Actively works towards continuing personal learning, acts on learning plan and applies newly acquired skills
Job Knowledge/Technical Expertise / In-depth knowledge of the Subject-matter
- Possesses in-depth familiarity with national urban development policies and legislation as well as international state-of-the-art approaches and best practices in catalyzing green urban solutions and investments;
- Demonstrates good understanding of engagement of the private sector and CSOs to create partnerships and leveraging financing for green urban development;
- Understands more advanced aspects of primary area of specialization as well as the fundamental concepts of related disciplines
- Serves as internal consultant in the area of expertise and shares knowledge with staff
- Continues to seek new and improved methods and systems for accomplishing the work of the unit
- Keeps abreast of new developments in area of professional discipline and job knowledge and seeks to develop him/herself professionally
- Demonstrates comprehensive knowledge of information technology and applies it in work assignments
- Good knowledge of the international state-of-the-art approaches and best practices in catalyzing green urban solutions and investments;
- Good analytical and problem-solving skills and the related ability for adaptive management with prompt action on the conclusion and recommendations coming out from the project’s regular monitoring and self-assessment activities as well as from periodic external evaluations;
Development and Operational Effectiveness
- Demonstrated strong analytical and drafting skills.
- Ability to perform a variety of specialized tasks related to Results-Based Management, including support to design, planning and implementation of Programme, managing data, reporting
- Ability to provide input to business processes, re-engineering, implementation of new system, including new IT based systems
- Ability to engage with various partners and stakeholders at different levels, to establish and maintain contacts with senior-level officials of the host government and represent UNDP in national and regional fora
- Ability to communicate effectively, both orally and in writing, is required to obtain, evaluate and interpret factual data and to prepare accurate and complete reports and other documents
- Capacity to implement the strategic vision and programmatic goals as laid down in the Project Document
- Proven performance in organizing and coordinating major initiatives, events or challenging inter-organizational activities
- Adapts flexibly to changing situations, overcomes obstacles and recovers quickly from set-backs
Leadership and Self-Management
- Focuses on result for the client and responds positively to feedback
- Ability to achieve results and meet strict deadlines in an effective manner, maintaining a high quality standard throughout
- Consistently approaches work with energy and a positive, constructive attitude
- Tolerates conditions of stress, uncertainty or ambiguity and continues to maintain a positive outlook and to work productively
- Demonstrated ability to manage a team and to foster team spirit and synergy
- Demonstrated experience and success in the engagement of and working with the private sector and CSOs, creating partnerships and leveraging financing for activities of common interest;
Required Skills and Experience
- Master (equivalent to 5 years of University Degree) in urban studies, environmental studies, business administration, economics, engineering, architecture or related areas. Additional training and certification in project management/business administration is an advantage.
- At least 9 years of professional experience in the design, management and implementation of projects and/or working in a position relevant to this post.
- Advanced experience in business administration will be considered as an advantage.
- Experience in managing complex projects, including demonstrated capacity to manage people and actively explore new, innovative implementation and financing mechanisms to achieve the project targets;
- Previous working experience in the field of green and/or climate smart urban development is considered as advantage;
- Familiarity with and experience on working with the public sector and the local public authorities in Moldova;
- Previous experience in development assistance or related work for a donor organization, governmental institutions, NGO or private sector / consulting firm is an advantage.
- Familiarity and prior experience with the UNDP and GEF requirements and procedures is considered as an asset.
- Experience in the usage of computers and office software packages (MS Word, Excel, etc) and advance knowledge of spreadsheet and database packages, experience in handling of web based management systems.
- Fluency in oral and written English and Romanian.
- Working knowledge of one or more additional languages relevant for Moldova, including Russian, Bulgarian, Gagauzian, Romani, Ukrainian or sign language is an asset.
UNDP is an employer devoted to gender equity and to providing equal opportunities to both women and men.
UNDP is committed to workforce diversity. Women, persons with disabilities, Roma and other ethnic or religious minorities, persons living with HIV, as well as refugees and other non-citizens legally entitled to work in the Republic of Moldova, are particularly encouraged to apply.
This is a local position, therefore only citizens of the Republic of Moldova or others legally authorized to work in the country are eligible to apply.
Please note that only applicants who are short-listed will be contacted.
Online applications can be submitted by registered users only. Self-registration link is available at the next page and requires candidates to provide a valid email address.
- Organization: UNDP - United Nations Development Programme
- Location: Chişinău
- Grade: SB-4, Service Contract, Local Contractors Agreement - Junior level
- Operations and Administrations
- Banking and Finance
- Infrastructure and Urban-Rural development
- Urban Development, planning and design
- Project and Programme Management
- Development Cooperation and Sustainable Development Goals
- Managerial positions
- Closing Date: 2017-11-06