Senior Procurement Officer

UNITED NATIONS RELIEF AND WORKS AGENCY

FOR PALESTINE REFUGEES IN THE NEAR EAST – UNRWA

UNRWA is the United Nations agency responsible for the protection, care and human development of a population of some 4.6 million Palestine refugees living in the Gaza Strip, the West Bank, Jordan, Lebanon, and the Syrian Arab Republic. The Agency is committed to assisting Palestine refugees in maintaining a decent standard of living, acquiring appropriate knowledge and skills, enjoying the fullest possible extent of human rights, and leading a long and healthy life. UNRWA is by far the largest UN operation in the Middle East with over 29,000 staff. Most of the staff members are refugees themselves, working directly to benefit their communities – as teachers, doctors, nurses or social workers.

Senior Procurement Officer

Location

Lebanon Field Office

Type of Appointment

Fixed Term – Three years

Deadline for Application

26 October 2017

Vacancy Announcement Number

70/2017

Grade

17

Department/Division

Field Procurement and/or Logistics Department

MAIN RESPONSIBILITIES

In accordance with Agency policy and procedures, the incumbent:

(A)   Plans, develops and manages implementation and compliance of the procurement functions and procedures; is responsible for immediate supervision of Procurement and Contracting teams; plans and allocates work assignments; coaches, mentors and evaluates staff; participates in recruitment and selection of new staff and in the development of training programmes;

••••••••••

(B)   Performs quality assurance functions in relation to all fields Procurement functions and Procurement Cycle Management; analyzes and evaluates procurement requisitions and supervises the procurement team in task prioritization; approves work plans and ensures work flow and achievement of results; oversees List of Requirement/List of Requirement Consolidated (LOR/LRC) submissions and coordinates with the HQ (Amman) on Local Procurement Authority (LPA) matters;

••••••••••

(C)   Oversees development and preparation of highly complex contracts and is responsible with the HFPO/HFPLO to post tenders on the United Nations Global Marketplace (UNGM) and UNRWA web sites; identifies priority activities and assignments and adjusts priorities as required; plans time and coordinates resources to achieve targeted goals;

••••••••••

(D)  Oversees preparations and ensures quality requirements of submissions to the Local Committee for Procurement (LCP)/Agency Committee for Procurement (ACP) reviews and subsequent approval by the awarding authorities; presents the cases to advisory committees and awarding authorities in the absence of the FPO;

••••••••••

(E)   Contributes to development of procurement policies and procedures; develops standards and criteria for the evaluation of goods, services, supplier capacity in line with the UNRWA Procurement Manual and rules and regulations;

••••••••••

(F)   Performs such other duties as may be assigned.••••

PERSONAL & PROFESSIONAL COMPETENCIES

(A)   Academic and Professional

•Advanced university degree in supply chain management, business administration, public administration, commerce or related field.

(B)•• Experience

(i)             Seven years of experience in procurement related function of which at least three years have been in a supervisory position;

(ii)Experience or training in the use of personal computers and in operating of standard software applications such as MS-Word, Excel, Access.

(C)•• Language

••••• •Excellent command of spoken and written English

Competencies

Managing Performance

(i)     Delegates the appropriate responsibility, accountability and decision-making authority;

(ii)    Makes sure that roles, responsibilities and reporting lines are clear to each staff member;

(iii)   Accurately judges the amount of time and resources needed to accomplish a task and matches task to skills;

(iv)  Monitors progress against milestones and deadlines;

(v)   Shows appreciation and rewards achievement and effort;

Building Trust & Judgment

(i)     Manages in a deliberate and predictable way;

(ii)    Delegates responsibility, clarifies expectations and gives staff autonomy in important areas of their work;

(iii)   Genuinely values all staff members' input and expertise;

(iv)  Involves others when making decisions that affect them;

(v)   Gives credit to others where it is due;

Planning & Monitoring

(i)     Develops clear goals that are consistent with agency, department and team strategies;

(ii)    Identifies priority activities and assignments; monitors progress and adjusts priorities as required;

(iii)   Allocates appropriate amount of time and resources for completing work with maximum impact and efficiency;

(iv)  Foresees risks and allows for contingencies when planning;

(v)   Monitors and adjusts plans and actions as necessary;

(vi)  Encourages others to set challenging goals;

(vii) Uses time efficiently and effectively.

DESIRABLE QUALIFICATIONS

(i)   Experience in working with the UN procurement rules and regulations;

(ii)  Experience in using Enterprise Resource Platforms or procurement specific software applications.

CONDITIONS OF SERVICE

Salary: Monthly basic salary L.L. 2,581,406 + 37.04% Special Occupancy Allowance (SOA)

Contract Duration: Fixed term – Three years

Holidays: 30 days annual leave

Dependency allowance: Dependent spouse: L.L 60,000 per month•••• Dependent child: L.L 33,000 per month

Pension:• Provident Fund contribution

EQUIVALENCY

Candidates with an equivalent combination of relevant academic qualifications, professional training and progressive work experience may also be considered.

RECRUITMENT PROCESS

The Recruitment process is based on the Agency's strategy to obtain the best qualified and suitable employees through a competitive recruitment process. After the deadline for receiving applications, all applications will be reviewed by the Human Resources Office and the Hiring Department.  Only Short-listed candidates who fully meet the required criteria shall be contacted and undergo technical/practical tests and the candidates with the highest passing scores will then be invited to interview (see "Technical and Practical Tests Required" below). An absence from tests or interviews will be considered automatically as a withdrawal from the recruitment process. The final recommendation for selection is based on the test results, interview assessment, Agency priorities and needs and the candidates' profiles. For all posts, the weight allocated for the technical/practical tests (listed below) is 60% and for the interview is 40%.  ملاحظة: سيتم الاتصال فقط بالمتقدمين الذين يستوفون الشروط المطلوبة للوظيفة.. During and after the completion of the recruitment process, candidate's request for review will be considered and looked into within 48 hours from the formal notification by UNRWA.

GENERAL INFORMATION

UNRWA is an equal opportunity employer and welcomes applications equally from men and women. It is Agency Policy to give full consideration to qualified disabled candidates whose disability does not impact their ability to perform the duties and responsibilities of the post.

Referring to PD A/2/REV.4 – 3.1.2. para. (b), which states that staff members, with indefinite appointment who are applying for this post, may return to their original posts, or to similar posts, if those posts will exist and are vacant. This reassignment shall be made at the staff members' former grade level. However, the step level will be adjusted to account for the number of years in the fixed-term post. Otherwise, their status will be governed by the relevant provisions of Personnel Directive A/9 on Redundancy.

As a member of the United Nations system, UNRWA maintains a close relatives' policy.• In this regard, if a candidate has a close relative (mother, father, brother, sister, son or daughter) who is already employed by the Agency, he/she can only be employed if the Agency is unable to find another suitable candidate.

UNRWA is a United Nations organization whose staff are expected to uphold the highest standards of integrity, neutrality and impartiality. This includes respect for human rights, for diversity, and for non-violent means of dealing with all kinds of conflict. UNRWA staff are expected to uphold these values at all times, both at work and outside. Only persons who fully and unconditionally commit to these values should consider applying for UNRWA jobs. UNRWA is a non-smoking working environment.

الأونروا هي منظمة تابعة للأمم المتحدة، وهي منظمة تفترض من موظفيها الالتزام بأعلى معايير الاستقامة والحياد والنزاهة. ويشمل ذلك احترام مبادئ حقوق الإنسان واحترام التنوع وتبني الوسائل غير العنيفة في حل كافة أشكال النزاعات.  المتوقع من موظفي الأونروا أن يقوموا بدعم هذه القيم في كافة الأوقات، سواء في أماكن العمل أم خارجه. إن أولئك الأشخاص الذين يتمتعون بالالتزام الكامل وغير المشروط بهذه القيم هم فقط الذين ينبغي أن يتقدموا بطلباتهم للعمل لدى الأونروا. الأنروا هي بيئه عمل لا يسمح فيها بالتدخين.

Where there are two or more equally qualified candidates, selection preference will normally be given to internal candidates, Palestine Refugees and candidates of the under-represented gender. The Agency maintains the discretion to fill future vacancies for this position from the roster without re-advertising the vacancy.

As an Area post, preference will be given to local candidates already based in the duty station of the post.

TECHNICAL & PRACTICAL TESTS REQUIRED

Short-listed candidates will sit for two tests:

Hand written technical test (100%) Computer test Pass/Fail (Intermediate level: MS Word and MS Excel)

The top 5 scoring candidates in the technical test given that i) none have scored less than 50%in the test, and ii) non have failed the computer test, •will be invited for an interview.•

HOW TO APPLY

If you have the skills and experience required above, and want to make an active and lasting contribution to improving the lives of Palestine refugees, then register on http://jobs.unrwa.org by creating a personal profile and completing the UNRWA Personal History Form; it is the responsibility of the candidates (internal and external) to make sure that their Personal History Form is duly completed with the needed information before they apply as amendments to the Form will not be accepted after the deadline of the vacancy announcement. Only applications received through this website will be considered and the system will not allow applications after the deadline. Please note that UNRWA only accepts degrees from accredited educational institutions. Candidates may also be invited to take a technical exam in order further evaluate their qualifications for the post. Due to a high volume of applications received, only short-listed applicants will be contacted –"سيتم الإتصال فقط بالأشخاص الذين تنطبق عليهم متطلبات الوظيفة". The United Nations does not charge a fee at any stage of the recruitment process. The United Nations does not concern itself with information on bank accounts. .For further information in how to apply for a post, please visit the following link: https://www.youtube.com/watch?v=JreyKoXXKEA&feature=youtu.be

For any queries please send an email to: recruitmentquestions@unrwa.org. Please apply as requested above, do not send your CV To this email address, all cvs sent to this email address will be automatically ignored. يرجى تقديم الطلبات حسب التعليمات اعلاها وعدم ارسال السيرة الذاتية الى هذا البريد الالكتروني, سيتم تجاهل السير الذاتية التي ترسل الى هذا العنوان تلقائيا. or contact the recruitment unit on 009611830403

•••

••• Date of issue: 13 October 2017