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VN 2017/225 (P) - Resources Management Officer (P3) - Cox’s Bazar, Bangladesh

Mazār-e Sharīf

  • Organization: IOM - International Organization for Migration
  • Location: Mazār-e Sharīf
  • Grade: Mid level - P-3, International Professional - Internationally recruited position
  • Occupational Groups:
    • Operations and Administrations
  • Closing Date: Closed

Position Title Resources Management Officer

Duty Station : Cox's Bazar, Bangladesh

Classification :Professional Staff, Grade P3

Type of Appointment : Fixed term, one year with possibility of extension Estimated Start Date : As soon as possible

Closing Date : 26 October 2017

Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants. IOM is committed to a diverse and inclusive environment. Applications from qualified female candidates are especially encouraged. For the purpose of the vacancy, the following candidates are considered as first-tier candidates:

1. Internal candidates

2. Qualified applicants from the following NMS countries:

Antigua and Barbuda, Bahamas, Belize, Cabo Verde, Djibouti, Micronesia (Federated States of), Gabon, Gambia, Guyana, Iceland, Comoros, Lesotho, Libya, Montenegro, Marshall Islands, Mauritania, Maldives, Malawi, Namibia, Nauru, Papua New Guinea, Paraguay, Seychelles, Slovenia, Suriname, El Salvador, Swaziland, Timor-Leste, Holy See, Saint Vincent and the Grenadines, Vanuatu, Samoa

Context:

Under the direct supervision Head of Sub-Office (HoSO), based in Cox’s Bazar, with technical supervision from the Resources Management Officer (RMO) in Dhaka and overall guidance of the Chief of Mission (CoM) in Bangladesh, the successful candidate will be responsible and accountable for managing the budgetary, financial, human resources and administrative functions of the sub-office.

Core Functions / Responsibilities:

1. Monitor and oversee the financial management for all activities including the oversight of financial expenditure and accountability; and in coordination with the HoSO, IOM Bangladesh RMO and CoM undertake financial analysis of all activities for Cox’s Bazar sub-office. 2. In coordination with the RMO in Dhaka prepare donor financial reports in accordance with IOM regulations and established procedures.

3. Maintain appropriate internal controls to safeguard the Organization’s assets, control cash and prevent fraud.

4. Assist the IOM Bangladesh RMO and the HoSO in the preparation of Programme and Budget reports and proposals and review monthly accounts of the sub-office. Page 1 / 45. Supervise the management of the treasury by forecasting cash flows according to activities in Cox’s Bazar sub-office and ensuring daily control of funds disbursed; ensure funding is received in accordance with donor agreements.

6. Oversee budget control process and analyse variances between budget and actual expenditures based on the donor agreement.

7. Assist IOM Bangladesh RMO and HoSO in the preparation of budget for new projects involving activities of Cox’s Bazar.

8. Ensure that Sector Managers comply with general instructions of IOM and relevant permanent instructions for the whole mission, namely in the areas of general administration, finance and human resources.

9. Inspect payroll versus budgets, ensuring that salaries are correctly allocated to projects consistent with IOM’s projectization criteria.

10. Assist HoSO & IOM Bangladesh RMO in managing the Human Resources functions and make recommendations on recruitment, retention, promotion, and separation of staff. Apply internal HR policies, rules and regulations and make recommendations for resolving difficult or sensitive cases, in coordination with IOM Bangladesh RMO.

11. Supervise and train local staff on IOM's administrative/financial policies and procedures; and in coordination with HoSO & IOM Bangladesh RMO evaluate monthly financial reports for all projects and take action to resolve anomalies and unusual trends.

12. Undertake regular travel to the field in view to building financial management capacity of Admin/Finance staff in the field, ensuring that IOM rules and regulations are followed and in coordination with IOM Bangladesh RMO, HoSO and Procurement/Logistics Officer performing spot checks to service providers/contractors on financial part for project implementation. 13. Ensure validity of contracts with suppliers of goods and services as well as related administration authorities in cooperation with HoSO & IOM Bangladesh RMO, CoM and Procurement and Logistic Officer.

14. Perform such other duties as may be assigned.

Required Qualifications and Experience:

Education

• Master’s degree in Accounting, Finance, Public Administration or Business Administration or a related field from an accredited academic institution with five years of relevant professional experience; or

• University degree in the above fields with seven years of relevant professional experience. • Professional certification as chartered accountant (CA) or certified public accountant (CPA), Chartered Institute of Management Accountants (CIMA), or Association of Chartered Certified Accountants (ACCA) will be a distinct advantage.

Experience

• Experience in management, humanitarian and complex project implementation, liaison with governments and international agencies;

• Practical experience in IOM administrative and financial management, budget monitoring, cash management and internal control procedures; knowledge of IOM finance, procurement and HR procedures and rules;

• Experience in providing direct assistance or definitive hands on experience with refugees, Page 2 / 4asylum seekers and other beneficiaries;

• Experience with project implementation, scheduling and deployment of resources; • Strong management capability and experience, especially in the field of humanitarian assistance.

Languages

Fluency in English is required. Working knowledge of Bangla is an advantage.

Desirable Competencies:

Behavioral

• Accountability – takes responsibility for action and manages constructive criticisms; • Client Orientation – works effectively well with client and stakeholders;

• Continuous Learning – promotes continuous learning for self and others;

• Communication – listens and communicates clearly, adapting delivery to the audience; • Creativity and Initiative – actively seeks new ways of improving programmes or services; • Leadership and Negotiation – develops effective partnerships with internal and external stakeholders;

• Performance Management – identify ways and implement actions to improve performance of self and others;

• Planning and Organizing - plans work, anticipates risks, and sets goals within area of responsibility;

• Professionalism - displays mastery of subject matter;

• Teamwork – contributes to a collegial team environment; incorporates gender related needs, perspectives, concerns and promotes equal gender participation;

• Technological Awareness - displays awareness of relevant technological solutions; • Resource Mobilization - works with internal and external stakeholders to meet resource needs of IOM.

Other:

Internationally recruited professional staff are required to be mobile.

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

The list of NMS countries above includes all IOM Member States which are non-represented in the Professional Category of staff members. For this staff category, candidates who are nationals of the duty station’s country cannot be considered eligible.

Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances.

How to apply:

Interested candidates are invited to submit their applications via PRISM, IOM e-Recruitment system, by 26 October 2017 at the latest, referring to this advertisement.

For further information, please refer to:

http://www.iom.int/cms/en/sites/iom/home/about-iom-1/recruitment/how-to-apply.html In order for an application to be considered valid, IOM only accepts online profiles duly completed.

Page 3 / 4Only shortlisted candidates will be contacted. You can track the progress of your application on your personal application page in the IOM e-recruitment system.

Posting period:

From 13.10.2017 to 26.10.2017

Requisition: VN 2017/225 (P) - Resources Management Officer (P3) - Cox’s Bazar, Bangladesh (55206326) Released

Posting: Posting NC55206342 (55206342) Released

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This vacancy is now closed.
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