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Finance Specialist

Yangon

  • Organization: UNOPS - United Nations Office for Project Services
  • Location: Yangon
  • Grade: Mid/Senior level - Mid/Senior - Internationally recruited position
  • Occupational Groups:
    • Banking and Finance
  • Closing Date: Closed

Background Information - Job-specific

The Myanmar Operations Centre (MMOC) has been established to support, develop and oversee the UNOPS portfolio of programmes and projects in Myanmar and to ensure that synergies between programmes and projects are effectively developed. The MMOC plays a critical role in ensuring quality services provided to UNOPS partners meet stringent requirements of speed, efficiency and cost effectiveness. It is also responsible for liaison with Government counterparts, Donors, and UN Agencies.

The MMOC portfolio currently comprises several programmes and projects, including fund management of the multi-donor Three Millennium Development Goals Fund(3MDG) and the Livelihoods and Food Security Trust Fund (LIFT). In addition, UNOPS is the Principal Recipient of the Global Fund to Fight AIDS, Tuberculosis and Malaria grants to Myanmar.

Functional Responsibilities

Purpose and Scope of Assignment

Under the direct supervision of the Financial Management Officer (FMO) and overall oversight of the Head of the Support Services, the Finance Specialist-Treasury shall be in charge of the MMOC Treasury Section. The Finance Specialist shall be responsible for performing the following duties:

Implementation of Operational Strategies;

  • Ensure that all payments vouchers comply with UNOPS corporate policies and directives and administrative instructions and MMOC Standard Operating Procedures;
  • Respond to internal and external audits queries related to Treasury section by providing supporting documentation in a timely manner;
  • Efficient local banking arrangement and compliance with local financial and bankig regulation.
  • Develop and implement effective standard operating procedures in Treasury section for internal control systems

Monitoring and control of Payment process;

  • Efficient running of MMOC pay cycle process. All payments paid through the MMOC cycle period should be processed as per the laid down procedures. Ensure regular clearing of the oneUNOPS pay period report;
  • Operate the MMOC bank accounts but NOT including being a signatory to any bank account. Update the signature panel list and liaise with the bank managers for any operational matters. Keep the FMO informed of any operational issues that need resolution.
  • Manage remittance process for monthly payroll and arrange partner’s payroll to be deliveried to partner’s agencies offices.
  • Ensure proper control of the supporting documents for payments related to Remittance and payments.

MMOC Cash Management and Treasury;

  • Supervise the treasury staff.
  • Ensure that all cheques and Bank Transfers issued are properly recorded;
  • Initiation of bank transfers and deals, selecting bank transfers and deals for approval and settlement
  • Timely identification and recording of miscellaneous receipts for income application to reflect in the system
  • Act as a custodian of MMOC petty cash funds. Process petty cash payments by established procedures; maintain petty cash ledger with sufficient supporting documents.
  • Coordinate the preparation of MMOC monthly cash flow projections and cash replenishment in the online submission tools and liaise with UNOPS Regional Office to ensure that there is enough cash in-country to take care of UNOPS operational needs.
  • Primary contact with local bank management on routine operational matters including negotiation of exchange rate on replenishments and domestic currency conversion process
  • Managing performance bank guarantee register to be in line with existing guidance by FG and uploading online tools in timely mannaer
  • Safe custody of MMOC cash and accountable documents;
  • Performs any other job-related duties whenever required.

Control of MMOC Bank Accounts;

  • Prepare monthly bank reconciliations for MMOC bank accounts, submit them to the Regional Office as per the set timelines and the MMOC Standard Operating Procedures.
  • Timely review of cash position for local bank accounts to ensure sufficient funds on hand for disbursement and monitor monthly cash flow projection to be accurate.
  • Verify bank fees and all transactions, and post all treasury related transactions to the general ledger.
  • Maintain a proper filing system for the Treasury section.
  • Respond to vendor queries on payments.
  • Frequently monitor the payment cycles and advise management to improve the efficiency of the treasury department.

Facilitate Knowledge building and Knowledge sharing:

  • Train and coach the new treasury staff on their responsibilities.
  • Make presentation to other staff on new developments in treasury
  • Guide new Petty cash custodians on the management of Petty Cash

Education/Experience/Language requirements

a. Education  

  • A Master degree in business administration, accounting, finance or related field to the ToR is  required.
  • A Bachelor’s degree in combination with additional two years of similar experience may be accepted in lieu of a Master’s degree. 
  • Diploma / certificate or equivalent professional qualifications; CPA and/or LCCI will be an advantage. 

b. Work Experience

  • Minimum 2 years of relevant working experience in a financial environment is required.
  • Thorough knowledge in finance and treasury would be an asset.
  • Good knowledge of international and/or UN/UNOPS financial regulations and rules and accounting practices is desirable.
  • Previous successful involvement in a similar position with the UN system would be an asset.
  • Previous working experience with oneUNOPS ERP Systems would be an asset

c.    Language

  • Fluency in English and Myanmar language is required.  

Competencies


Treats all individuals with respect; responds sensitively to differences and encourages others to do the same. Upholds organizational and ethical norms. Maintains high standards of trustworthiness. Role model for diversity and inclusion.
Acts as a positive role model contributing to the team spirit. Collaborates and supports the development of others. For people managers only: Acts as positive leadership role model, motivates, directs and inspires others to succeed, utilizing appropriate leadership styles.
Demonstrates understanding of the impact of own role on all partners and always puts the end beneficiary first. Builds and maintains strong external relationships and is a competent partner for others (if relevant to the role).
Efficiently establishes an appropriate course of action for self and/or others to accomplish a goal. Actions lead to total task accomplishment through concern for quality in all areas. Sees opportunities and takes the initiative to act on them. Understands that responsible use of resources maximizes our impact on our beneficiaries.
Open to change and flexible in a fast paced environment. Effectively adapts own approach to suit changing circumstances or requirements. Reflects on experiences and modifies own behavior. Performance is consistent, even under pressure. Always pursues continuous improvements.
Evaluates data and courses of action to reach logical, pragmatic decisions. Takes an unbiased, rational approach with calculated risks. Applies innovation and creativity to problem-solving.
Expresses ideas or facts in a clear, concise and open manner. Communication indicates a consideration for the feelings and needs of others. Actively listens and proactively shares knowledge. Handles conflict effectively, by overcoming differences of opinion and finding common ground.

Contract type, level and duration

Contract type: Individual Contractor Agreement
Contract level: LICA-9
Contract duration: One year (with possible extension)

“THIS IS A LOCAL POSITION. ONLY MYANMAR NATIONALS ARE ELIGIBLE TO APPLY. ALL OTHER APPLICANTS WILL BE REJECTED”

For more details about the ICA contractual modality, please follow this link:
https://www.unops.org/english/Opportunities/job-opportunities/what-we-offer/Pages/Individual-Contractor-Agreements.aspx 

Additional Considerations

  • Please note that the closing date is midnight Copenhagen time
  • Applications received after the closing date will not be considered.
  • Only those candidates that are short-listed for interviews will be notified.
  • Qualified female candidates are strongly encouraged to apply.
  • For staff positions only, UNOPS reserves the right to appoint a candidate at a lower level than the advertised level of the post
  • The incumbent is responsible to abide by security policies, administrative instructions, plans and procedures of the UN Security Management System and that of UNOPS.  

It is the policy of UNOPS to conduct background checks on all potential recruits/interns. Recruitment/internship in UNOPS is contingent on the results of such checks.

Background Information - Myanmar

The Myanmar Operations Centre (MMOC) has been established to support, develop and oversee the UNOPS portfolio of programmes and projects in Myanmar and to ensure that synergies between programmes and projects are effectively developed. The MMOC plays a critical role in ensuring quality services provided to UNOPS partners meet stringent requirements of speed, efficiency and cost effectiveness. It is also responsible for liaison with Government counterparts, Donors, and UN Agencies.

The MMOC portfolio currently comprises several programmes and projects, including fund management of the multi-donor Three Millennium Development Goals Fund(3MDG) and the Livelihoods and Food Security Trust Fund (LIFT). In addition, UNOPS is the Principal Recipient of the Global Fund to Fight AIDS, Tuberculosis and Malaria grants to Myanmar.

This vacancy is now closed.
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