Admin Assistant (National Position), Hamam Al Alil, Nineveh

Rights Respected, People Protected

Background:

NRC is operating in Iraq since 2010 to respond to the needs of the most vulnerable people affected by on-going conflict in the region. It has its country office in Erbil, KR-I and has area offices in Baghdad, Dohuk, Erbil, Kirkuk and Hamam Al-Alil.

NRC national program strategy for 2016 takes a whole of Iraq approach focusing on CCCM, WASH, Shelter, Education, Emergency Cash modalities, housing and land property (HLP) and Information Counselling and Legal Assistance (ICLA). In 2016, NRC will continue to consolidate operations in the Kurdistan Region of Iraq (KR-I) by providing care and maintenance facilities in IDPs camps, strengthening the relevant government authorities and building systems more at community levels as opposed to household level for successful exit, while also considerably scaling up operations in the South-Central regions of Iraq (with focus on the Anbar and Baghdad Governorates). A further priority will be to reach populations in harder to access areas through working with implementing national partners, established community network contacts and UN-led Rapid Response Mechanisms (RRM). Target caseload will be people affected by displacement including IDPs in camps, IDPs outside of camps, host communities, returnees and refugees.

Overview:

The purpose of Admin Assistant position is to implement day to day support functions and activities. The main duty of the position is to develop, Implement and maintain effective office administrative systems and procedures whilst ensuring that controls are monitored and reinforced.

Admin Assistant will be reporting to Admin Officer.

The position is based in Hamam Al Alil.

Ideal Candidate:

A high school degree or equivalent degree with minimum (2) years experience in similar position in humanitarian and recovery/context. The candidate ideally should have previous experience of working in complex and volatile contexts. The ideal candidate should fluently speak and write Arabic and English. Good computer application skills in Microsoft Excel, Word, PowerPoint, database and network communications required.

Responsibilities:

• Welcome visitors to the NRC office, and direct them accordingly
• Receive and record all incoming deliveries (correspondences) & manage telecom at reception.
• Receive, distribute and register mails, documents and reports.
• Arrange for staff and visitors, flight bookings, hotel accommodations and hospitality arrangements in Mosul office.
• File administrative documents according to procedures
• Make appointments and keep itineraries for NRC visitors when required
• Receive and reconcile all flight and accommodation invoices and arrange for payments in coordination with finance.
• Ensure that office is kept clean and provide line management support to office cleaners.
• Responsible for maintenance of offices and guesthouses.

Qualifications:

• Handling insecure environment.
• Planning and delivering results.
• Empowering and building trust.
• Communicating with impact and respect.

The post will be for (2) two months contract duration with possibility of extension- subject to funds and performance satisfactory.

Salary: 4/1 according to NRC-Iraq's salary scale.

Benefits: Health insurance.

Duty Station: Hamam Al Alil, Nineveh Area Office.

For more information, please find enclosed the job description.