By continuing to browse this site, you agree to our use of cookies. Read our privacy policy

Human Resources Associate

Monrovia

  • Organization: UNDP - United Nations Development Programme
  • Location: Monrovia
  • Grade: Administrative support - GS-7, General Service - No need for Higher Education - Locally recruited position
  • Occupational Groups:
    • Operations and Administrations
    • Human Resources
    • Administrative support
  • Closing Date: Closed

Background

Under the guidance and direct supervision of the HR Specialist, the HR Associate provides leadership in execution of the full range of CO HR services ensuring their transparency and integrity. The HR Associate promotes a collaborative, client-oriented approach and promotes the maintenance of high staff morale.
 
The HR Associate can supervise and lead the support staff of the HR Unit. The HR Associate works in close collaboration with the operations, programme and project teams in the CO and UNDP HQs staff for resolving complex HR-related issues and information delivery.
 

Duties and Responsibilities

 
Summary of Key Functions:
 
  • Administration and implementation of HR strategies and policies
  • Administration of human resources
  • Performance management and career development
  • Conduct of UN-related surveys
  • Facilitation of knowledge building and knowledge sharing
 
Ensures administration and implementation of HR strategies and policies, adapts processes and procedures focusing on achievement of the following results:
 
  • Full compliance of HR recording and reporting systems with UN rules and regulations, UNDP policies, procedures and strategies; effective implementation of the internal control framework, proper functioning of the HR management system.
  • Provision of advice and information on corporate strategies, changes in rules and regulations, implementation of personnel rules, strategic use of contractual modalities, application of entitlements, change management processes. 
  • CO HR business processes mapping and elaboration of the content of internal Standard Operating Procedures (SOPs) in HR management.
 
Ensures effective administration of human resources  focusing on achievement of the following results:
 
  • Organization of recruitment processes including drafting job description, provision of input to job classification process, vacancy announcement, screening of candidates, participation in interview panels. Provision of advice on recruitment in UNDP projects.
  • Creation/update of positions in Atlas, association of positions to chart fields (COAs), update of COA information, setting up vendor, performing the functions of Admin. HR, Position Administrator and Absence Processor in Atlas. Preparation of contracts (100/300 series, SSAs, SCs) and recurring vouchers in Atlas. Timely follow up with Finance staff on Global payroll issues.
  • Monitoring and tracking of all transactions related to positions, recruitment, benefits, earnings/deductions, retroactivity, recoveries, adjustments and separations through Atlas.
  • Maintenance of the CO staffing table.
  • Preparation or review of submissions to the Compliance Review Panel (CRP).
  • Preparation or review of submission to the Local CAP for Individual Contract (SSA) and SC holders.
  • Administration of delegated International staff entitlements and position funding delegated to COs. 
  • Administration of the CO rosters including e-rosters.
  • Validation of cost-recovery charges in Atlas for HR services provided by UNDP to other Agencies.
 
Ensures proper staff performance management and career development focusing on 
achievement of the following  results:
 
  • Facilitation of the performance appraisal process and maintenance of the related data acting as Secretary of CRG.
  • Participation in preparation of the Whole Office Learning plan and individual learning plans in consultation with the Senior Management, HR Specialist, HR Analyst and Learning Manager. 
 
Ensures conduct of UN-related surveys focusing on achievement of the following results:
 
  • Collection of information and preparation of reports for comprehensive and interim local salary, hardship and place-to-place surveys. Participation in the work of LSSC. 
 
Ensures facilitation of knowledge building and knowledge sharing in the CO focusing on achievement of the following results:
 
  • Organization of trainings for the operations/ projects staff on HR issues.
  • Synthesis of lessons learnt and best practices in HR.
  • Sound contributions to knowledge networks and communities of practice.
 
Impact of Results
 
The key results have an impact on the overall efficient execution of CO HR services and consequently, result in the success of the Operations Unit. Accurate analysis and presentation of financial information enhances UNDP credibility in HR management. The information provided facilitates decision making of the management.
 

Competencies

Corporate Competencies:
  • Demonstrates commitment to UNDP’s mission, vision and values.
  • Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability
 
Functional Competencies:
Knowledge Management and Learning
  • Shares knowledge and experience
  • Encourages office staff to share knowledge and contribute to UNDP Practice Areas
  • Develops substantive knowledge of one or more Practice Areas 
  • Promotes a learning environment in the office
  • Provides helpful feedback and advice to others in the office
  • Actively works towards continuing personal learning and development in one or more practice areas, acts on learning plan and applies newly acquired skills
Development and Operational Effectiveness
  • Ability to perform a broad range of specialized activities related to HR management, including administration of recruitment, contracting and performance evaluation, monitoring of transactions, reporting
  • Strong IT skills
  • Ability to provide input to business processes re-engineering, implementation of new systems
 
Leadership and Self-Management
  • Focuses on result for the client
  • Consistently approaches work with energy and a positive, constructive attitude
  • Demonstrates strong oral and written communication skills
  • Remains calm, in control and good humored even under pressure
  • Demonstrated openness to change and ability to manage complexities
  • Responds positively to critical feedback and differing points of view
  • Solicits feedback from staff about the impact of his/her own behavior
 

Required Skills and Experience

 
Education:
  • Secondary Education with specialized certification in HR. University Degree in HR, Business or Public Administration 
 
 
Experience:
  • 7 years of progressively responsible HR experience is required at the national or international level. Experience in the usage of computers and office software packages (MS Word, Excel, etc) and experience in handling of web based management systems.
 
Language Requirements:
  • Fluency in English and the national language of the duty station.
 

Disclaimer

Important applicant information

Internally advertised General Service (GS) fixed-term appointment (FTA) positions located in Headquarters are open to GS staff members currently serving in New York/Washington D.C. who hold a UNDP permanent or FTA who are either US Permanent Residents, US citizens or holders of a valid G4 visa at the time of their application and whose G4 visa has been acquired on account of their employment in the UN Systems based in New York or Washington, DC.

Current UNDP GS staff serving outside of HQ must meet the eligibility criteria stated above prior to their application.

Selected candidates who meet the above mentioned eligibility criteria are responsible for their own travel and/or relocation costs

Local recruitment

All posts in the GS categories are subject to local recruitment.

Applicant information about UNDP rosters

Note: UNDP reserves the right to select one or more candidates from this vacancy announcement.  We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.

Workforce diversity

UNDP is committed to achieving diversity within its workforce, and encourages all qualified applicants, irrespective of gender, nationality, disabilities, sexual orientation, culture, religious and ethnic backgrounds to apply. All applications will be treated in the strictest confidence.

Scam warning

The United Nations does not charge any application, processing, training, interviewing, testing or other fee in connection with the application or recruitment process. Should you receive a solicitation for the payment of a fee, please disregard it. Furthermore, please note that emblems, logos, names and addresses are easily copied and reproduced. Therefore, you are advised to apply particular care when submitting personal information on the web.

The United Nations does not charge any application, processing, training, interviewing, testing or other fee in connection with the application or recruitment process. Should you receive a solicitation for the payment of a fee, please disregard it. Furthermore, please note that emblems, logos, names and addresses are easily copied and reproduced. Therefore, you are advised to apply particular care when submitting personal information on the web. 
This vacancy is now closed.
However, we have found similar vacancies for you: