Human Resources Associate
Monrovia
- Organization: UNDP - United Nations Development Programme
- Location: Monrovia
- Grade: Administrative support - GS-7, General Service - No need for Higher Education - Locally recruited position
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Occupational Groups:
- Operations and Administrations
- Human Resources
- Administrative support
- Closing Date: Closed
Background
Duties and Responsibilities
- Administration and implementation of HR strategies and policies
- Administration of human resources
- Performance management and career development
- Conduct of UN-related surveys
- Facilitation of knowledge building and knowledge sharing
- Full compliance of HR recording and reporting systems with UN rules and regulations, UNDP policies, procedures and strategies; effective implementation of the internal control framework, proper functioning of the HR management system.
- Provision of advice and information on corporate strategies, changes in rules and regulations, implementation of personnel rules, strategic use of contractual modalities, application of entitlements, change management processes.
- CO HR business processes mapping and elaboration of the content of internal Standard Operating Procedures (SOPs) in HR management.
- Organization of recruitment processes including drafting job description, provision of input to job classification process, vacancy announcement, screening of candidates, participation in interview panels. Provision of advice on recruitment in UNDP projects.
- Creation/update of positions in Atlas, association of positions to chart fields (COAs), update of COA information, setting up vendor, performing the functions of Admin. HR, Position Administrator and Absence Processor in Atlas. Preparation of contracts (100/300 series, SSAs, SCs) and recurring vouchers in Atlas. Timely follow up with Finance staff on Global payroll issues.
- Monitoring and tracking of all transactions related to positions, recruitment, benefits, earnings/deductions, retroactivity, recoveries, adjustments and separations through Atlas.
- Maintenance of the CO staffing table.
- Preparation or review of submissions to the Compliance Review Panel (CRP).
- Preparation or review of submission to the Local CAP for Individual Contract (SSA) and SC holders.
- Administration of delegated International staff entitlements and position funding delegated to COs.
- Administration of the CO rosters including e-rosters.
- Validation of cost-recovery charges in Atlas for HR services provided by UNDP to other Agencies.
- Facilitation of the performance appraisal process and maintenance of the related data acting as Secretary of CRG.
- Participation in preparation of the Whole Office Learning plan and individual learning plans in consultation with the Senior Management, HR Specialist, HR Analyst and Learning Manager.
- Collection of information and preparation of reports for comprehensive and interim local salary, hardship and place-to-place surveys. Participation in the work of LSSC.
- Organization of trainings for the operations/ projects staff on HR issues.
- Synthesis of lessons learnt and best practices in HR.
- Sound contributions to knowledge networks and communities of practice.
Competencies
- Demonstrates commitment to UNDP’s mission, vision and values.
- Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability
- Shares knowledge and experience
- Encourages office staff to share knowledge and contribute to UNDP Practice Areas
- Develops substantive knowledge of one or more Practice Areas
- Promotes a learning environment in the office
- Provides helpful feedback and advice to others in the office
- Actively works towards continuing personal learning and development in one or more practice areas, acts on learning plan and applies newly acquired skills
- Ability to perform a broad range of specialized activities related to HR management, including administration of recruitment, contracting and performance evaluation, monitoring of transactions, reporting
- Strong IT skills
- Ability to provide input to business processes re-engineering, implementation of new systems
- Focuses on result for the client
- Consistently approaches work with energy and a positive, constructive attitude
- Demonstrates strong oral and written communication skills
- Remains calm, in control and good humored even under pressure
- Demonstrated openness to change and ability to manage complexities
- Responds positively to critical feedback and differing points of view
- Solicits feedback from staff about the impact of his/her own behavior
Required Skills and Experience
- Secondary Education with specialized certification in HR. University Degree in HR, Business or Public Administration
- 7 years of progressively responsible HR experience is required at the national or international level. Experience in the usage of computers and office software packages (MS Word, Excel, etc) and experience in handling of web based management systems.
- Fluency in English and the national language of the duty station.
Disclaimer
Important applicant information
Internally advertised General Service (GS) fixed-term appointment (FTA) positions located in Headquarters are open to GS staff members currently serving in New York/Washington D.C. who hold a UNDP permanent or FTA who are either US Permanent Residents, US citizens or holders of a valid G4 visa at the time of their application and whose G4 visa has been acquired on account of their employment in the UN Systems based in New York or Washington, DC.
Current UNDP GS staff serving outside of HQ must meet the eligibility criteria stated above prior to their application.
Selected candidates who meet the above mentioned eligibility criteria are responsible for their own travel and/or relocation costs
Local recruitment
All posts in the GS categories are subject to local recruitment.
Applicant information about UNDP rosters
Note: UNDP reserves the right to select one or more candidates from this vacancy announcement. We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.
Workforce diversity
UNDP is committed to achieving diversity within its workforce, and encourages all qualified applicants, irrespective of gender, nationality, disabilities, sexual orientation, culture, religious and ethnic backgrounds to apply. All applications will be treated in the strictest confidence.
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