Programme Assistant, United Nations Office on Drugs and Crime (UNODC)

Nur-Sultan

Organization: UNDP - United Nations Development Programme
Location: Nur-Sultan
Grade: Administrative support - SB-2 (SC3/SC4), Service Contract, Local Contractors Agreement
Occupational Groups:
- Operations and Administrations
- Administrative support
- Criminology, Extremism, Police Affairs and Anti-Corruption
- Project and Programme Management
- Drugs, Anti-Money Laundering, Terrorism and Human Trafficking
Closing Date: Closed

Background

The Regional Programme for Afghanistan and Neighboring Countries (RP) is a framework to enhance regional cooperation in the areas of illicit drugs and crime. The programme introduces new areas for cooperation in the West and Central Asia region that complement and link up existing country-level activities of UNODC.

Sub-programme-1 of RP is designed to scale-up existing approaches to regional cooperation, support the development of a common skill-base among law enforcement officers in the region and facilitate concrete action to tackle illicit drugs and precursor trafficking. It will strengthen existing initiatives and provide new impetus for focused law enforcement cooperation. Beyond these targeted operational initiatives, Sub-programme 1 includes outputs that establish regional standards and the promotion of standard operating procedures, in order to encourage improvements in national capacities and international cooperation. The Sub-programme will aim to enhance forensic capacities across the region by providing technical support and advice to enhance skills, awareness as well as regional collaboration based on forensic good practices. This will include activities to increase forensic awareness and capacities of actors involved in drug-related criminal investigations. The Sub-programme-1 will also support the establishment of regional mechanisms for sharing standardized forensic information.

Sub-Programme-2. Judicial cooperation between countries in the region has not advanced as far as the more familiar and better-institutionalized relations between law enforcement agencies. In order for criminal justice responses to have deterrent effects in line with international standards and norms, this sub-programme will facilitate stronger contacts between authorities responsible for cross-border cooperation against narcotics-related threats. Sub-Programme-2 is focus on strengthening capacities of justice institutions to cooperate across borders on anti-criminal matters. Interventions will include promoting the use of standard manuals and guidelines; provision of training on judicial cooperation; and establishment of and support to central authorities on extradition and mutual legal assistance.

Sub-Programme-3. The rising number of drug users in Afghanistan and its neighboring countries has become a major health hazard, causing numerous drug-related death cases and resulting in an increased number of persons affected by HIV and AIDS. It is suggested to implement a regional network for exchange of information on emerging regional trends of drug use and effective best practices, as well as updates on efforts underway in the country and regional levels, dissemination of publication and other resources to support initiatives. Another main obstacles faced in the region is the lack of understanding of drug dependence as a multi-factorial health disorder. Therefore the main focus in the region needs to be on a multi-sectorial approach of systematic advocacy to promote a sound understanding of drug dependence and its treatment in a continuum of care, counteract stigma and discrimination for drug users.

Sub-programme-4. UNODC has demonstrated the ability to deliver novel insights into narcotics and related crime issues in the region and has also served a coordination function in bringing together information from numerous other official sources and disseminating this to partners. Nonetheless, there is a wide scope to enhance trends analysis and impact monitoring capacity at the regional level. Sub-Programme-4 will aim to do so through three primary activities including improving data collection and sharing in the region, generating new guidance for operations and policy, establishing a framework for monitoring counter-narcotics interventions, which will serve partners’ evaluation and learning cycles as well as UNODC’s own.

Duties and Responsibilities

Under the direct supervision of the Programme Specialist and the overall guidance of the UNODC Programme Office Head in Kazakhstan, Astana, the incumbent will undertake the following tasks:

• Collect, register and maintain all relevant information on project activities, draft non-substantive correspondence and ensure follow-up.

• Assist in all activities related implementation of the UNODC ROCA portfolio including organizing meetings, training courses, workshops, conferences, study tours, as well as missions of the programme /project staff or official UNODC travelers.

• Perform the following duties related to finance:

- Process Invoices in the SAP Enterprise Resource Planning System (ERP);

- Proper maintenance of the Accounts Receivables and Payables and follow-up with relevant parties on timely clearance of those accounts. Ensure proper establishment of accruals;

- Investigate erroneous/invalid entries and communicate with the Regional Office Finance Unit in order to take appropriate corrective accounting actions;

- Ensure timely VAT reimbursements to UNODC;

- Assist the Regional Office Finance Unit in implementation of the financial management strategies, as well as knowledge/practice sharing as and when required;

- Maintaining internal expenditures control system by ensuring that payments processed are matched and completed, transactions are correctly recorded and posted in the system.

• Perform the following duties related to procurement:

- Collection and systematization of information on potential suppliers of services/goods;

- Ensuring tender selection, canvassing of the supplier of services/goods in accordance with UNODC and UNDP requirements and procedures;

- Support in preparation of short-term contracts in accordance with UNDP requirements and procedures, exercising control over observation of contract terms and periods;

- Process Shopping Carts through solicitations;

- Coordinate vendor status with Master Data Management (MDM) team;

- Submit requests for posting Goods receipt on a timely basis and conduct Service Entry Sheet;

- Act as a Low Value Acquisitioner;

- Process other procurement related requests.

• Perform the following duties related to travel/administrative/logistic support:

- Creation of mission travel application in ProFi;

- Creation of travel requests in Umoja;

- Securing visa support, arrangement of transport and accommodation in a hotel and etc. during workshops, meetings, conferences, visits of foreign experts, etc;

- Coordinates effectively with Ministry of Foreign Affairs regarding accreditation matters;

- Assistance to POs in keeping close contacts with the National Partners, UNDP, projects’ partners and other organizations by means of direct contacts, collection of information, registration of incoming and outgoing correspondence, preparation of draft letters and organization of meetings;

- Receive, screen, log and route incoming and outgoing correspondence and documents for the coming to the projects, attach necessary background information and maintain a follow-up system;

- Preparation of unofficial translations and, as required, acting as an interpreter;

- Perform other functions for the successful implementation of the programme as might be required in the scope of the current position.

Competencies

Core Values:

Integrity: Demonstrate the values of the United Nations in daily activities and behaviours. Stands by decisions that are in the Organization’s interest, even if they are unpopular.

Professionalism: Substantive experience in technical and administrative functions (e.g., administrative and budget programme), familiarity with the relationship between business objectives and operations;

Core Competencies:

Planning and Organizing: Sound organizational skills and time management skills, ability to prioritize own work programme and to work independently or with minimum supervision, ability to deliver assignments in a timely manner;

Teamwork: Good interpersonal skills and ability to establish and maintain effective partnerships and working relations in a multi-cultural, multi-ethnic environment with sensitivity and respect for diversity, including gender balance.

Technology Awareness: Fully proficient computer skills and use of relevant software and other applications, e.g. word processing (Excel, Microsoft Word, PowerPoint, etc.), and spreadsheets; use and search of information on the Internet, etc. Solid knowledge and practical experience in operations relating to administration.

Required Skills and Experience

Academic requirements:

Bachelor degree in economics, finance management, business administration, or equivalent diploma

Experience:

Minimum three years of progressively responsible clerical, administrative/financial work closely related to support of programme/project activities.
Experience with UN (knowledge of UN administrative rules and regulations) or other international organizations would be an asset.

Languages:

Fluency in spoken and written English and Russian is required.
Knowledge of Kazakh language is an advantage.

Computer skills:

Excellent knowledge of MS Office, Power Point, internet applications, experience in working with office equipment

Disclaimer

NB! How to apply:

Interested and qualified candidates should apply on-line through this site by clicking "APPLY NOW" button. Incomplete applications will not be given consideration.

Please note that only short-listed applications will be contacted.

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.

This vacancy is now closed.
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