75275 Technical Associate for Industrial Capacity Strengthening UPOPs/PBDEs (For Indonesian Nationality Only)

Background

“UNDP partners with people at all levels of society to help build nations that can withstand crisis, and drive and sustain the kind of growth that improves the quality of life for everyone. On the ground in 177 countries and territories, UNDP offers global perspective and local insight to help empower lives and build resilient nations.”

UNDP Indonesia's mission is to be an agent for change in the human and social development of Indonesia. We aim to be a bridge between Indonesia and all donors as well as a trusted partner to all stakeholders. We work in four key areas of development: Governance Reforms, Pro-Poor Policy Reforms, Conflict Prevention and Recovery, and Environment Management, with the overarching aim of reducing poverty in Indonesia. Besides the four priority areas, UNDP Indonesia is also engaged in a variety of crosscutting initiatives focused on HIV/AIDS, gender equality, and information and technology for development.”

In order to tackle environmental challenges, on 28 September 2009 Indonesia ratified the Stockholm Convention on Persistent Organic Pollutants (POPs). As of 29 March 2016, UNDP and the Ministry of Industry started working on one of obligations under the Stockholm Convention to reduce releases of Polybrominated Diphenyl Ethers (PBDEs), toxic flame retardant, and Dioxin and Furans (PCDD/Fs), Unintentional POPs (UPOPs) by-products in plastic industry. The project will support Indonesia’s plastics industry and recyclers in ensuring that no banned PBDEs are used or recycled into new manufactured articles. While the core objective of the project is reducing releases of harmful chemicals, it brings additional benefits in terms of socio-economic and climate change, as it has two activity areas that are inherently climate beneficial i.e. increased recycling and material efficiency and better waste management. The project is structured into strengthening the national policy and regulatory framework to reduce UPOPs and PBDE releases from plastics manufacturing, recycling and disposal practices, reducing or eliminating the importation and use of PBDE in plastics manufacturing, reducing UPOPs and PBDEs from unsound plastics recycling, reducing releases of UPOPs and PBDEs from unsound plastics disposal practices, and Monitoring, Learning, Adaptive Feedback, Outreach and Evaluation.

This position is primarily under the overall guidance of both NPM and UNDP Programme Officer. 

Duties and Responsibilities

1.Support in coordinating the activities related to the respective project plan.

• Prepare and submit all officials document and other supporting material;
• Coordinate and provide supports related to the achievement of each respected work;
• Ensure continued communications between the project and its national and sub national counterparts;
• Prepare and submit all official documents and other supporting material, in a timely manner, related to above activities for inclusion into the project information center including but not limited to the following:

1. Official documents: budget, agreements, regulations, concept notes, policy papers, etc.
2. Supporting material presentation, white papers, briefings, key resources, etc.

2.  Liaise and coordinate with the project office management team, ensure the strategic direction of the project achievement.

• Ensure full compliance with the corporate prevailing rules, regulations and policies, implementation of corporate strategies, establishment of targets and achievement of results; 
• Manage the project operation support by provision of advice on strategies, policies and plans affecting project’s operations based on sufficient business principles;
• Review project component, develop project resource profiles and timeline. Assess delivery issues and works with national conterparts to build common understanding and coordination on project activities;
• Ensure proper allocation of resources as well as the day-to-day management based on identified priorities;
• Effective coordination of M&E of the work stream, results are reported and progress is made;
• Effective facilitation of coordination among members of the project board through project board meetings, informal and formal communicatons.

3. Provide technical support to the Project Management Unit focusing on achievement of the following results:

• Provide guidance to implementing partner and serves as focal point for coordination, and expedition of project implementation activities, involving extensive liaison with industrial related stakeholders to initiate requests, prepare standard terms of reference against project objectives, obtain necessary clearances, process and follow-up on administrative actions and resolve issues related to project implementation, e.g. recruitment and appointment of personnel, travel arrangements, training/study tours, authorization of payments, disbursement of funds, procurement of equipment and services, security compliance, etc.
• Serve as focal point for coordination and expedition of implementation activities and participates in project evaluation; monitor implementation at all stages to ensure work is proceeding according to established plans, including analysing implementation difficulties and initiating remedial action; liaises with industrial related stakeholders to initiate requests; prepares standard terms of reference against project objectives, obtains necessary clearances, processes and follows-up on administrative actions and resolves issues related to project implementation, e.g. recruitment and appointment of personnel, travel arrangements, organization of and participation in training, authorization of payments, disbursement of funds, procurement of equipment and services, security, etc.
• Provision of project related to contract strategy including tendering process and evaluation, managing the contract and contractor, legal implications. Oversight of procurement process and logistical services in accordance with prevailing rules and regulations;

• Assure effective collaboration with project manager on various planning instruments such as the medium-term plan and internal work plans; provides assistance on reporting requirements, guidelines, rules and procedures and ensures completeness and accuracy of data submitted.Ensuring  analysis on how  gender is effected differently for different interventions into the project  and conduct proper monitoring of gender  marker  for project  and its indicators 

4. Support strategic partnerships and support to the preparation of resource mobilization with relevant stakeholders focusing on these following results:

• Establish and monitor updated internal databases related to industrial stakeholders which relevant to the scope of project activities; 
• Prepare design of periodic and ad hoc reports, statistical tables, graphic content, and other background materials/notes to facilitate audit and other reviews;
• Finalize the publication of report in multiple languages as a tool to communicate results, deepen stakeholder knowledge and buy-in to the project, and resource mobilization for the project;
• In coordination with UNDP’s Communication unit and other relevant counterpart communications department drafts project summaries, coordinates with editor, translation services, etc;
• Prepare correspondence and communications related to all aspects of project administration, including work plan and budgets, revisions and other related issues, as well as prepares unit contributions for a variety of periodic reports;
• Update the progress of implementation on timely reporting documents;

5.Support knowledge building and knowledge sharing focusing on achievement of the following results:

• Knowledge building and sharing with regards to management and operations in the work stream organization oft he work stream staff training;
• Synthesis of lessons learned and best practices in project support management including gender analysis and gender mainstreaming;
• Contribute to knowledge networks and communities of practice.

Competencies

Core Competencies:

1. Demonstrating/safeguarding ethics and integrity  
2. Demonstrate corporate knowledge and sound judgment
3. Self-development, initiative-taking
4. Acting as a team player and facilitating team work
5. Facilitating and encouraging open communication in the team, communicating effectively
6. Creating synergies through self-control
7. Managing conflict
8. Learning and sharing knowledge and encourage the learning of others. Promoting learning and knowledge management/sharing is the responsibility of each staff member.
9. Informed and transparent decision making

Functional Competencies:               

Advocacy/Advancing A Policy-Oriented Agenda

Support the preparation of information for advocacy

1. Identifies relevant information for advocacy for a variety of audiences
2. Makes research of contacts in the media, government, private sector, donors, other agencies, civil society in other stakeholders for UNDP’s advocacy efforts

Results-Based Programme Development and Management

Contributing to results through provision of information

1. Provides information for linkages across programme activities to help identify critical points of integration
2. Provides information and documentation on specific stages of projects/programme implementation
3. Participates in the formulation of project proposals

Building Strategic Partnerships

Maintaining information and databases

1. Analyzes general information and selects materials in support of partnership building initiatives
2. Maintains databases of donor information
3. Tracks and reports on mobilized resources
4. Strategic thinking and building partnerships to promote Gender Equality

Innovation and Marketing New Approaches

Implementing processes and uses products

1. Documents and tracks innovative strategies/best practices/new approaches
2. Tracks bottlenecks, problems and issues, and proposes solutions
3. Responds positively to new approaches

Resource Mobilization (Field Duty Stations)

Providing information for resource mobilization strategies

1. Maintains information/databases on potential and actual donors
2. Maintains database of project files
3. Provides data and information needed for preparation of project documents

Promoting Organizational Learning and Knowledge Sharing

Basic research and analysis

1. Researches best practices and poses new, more effective ways of doing things
2. Documents innovative strategies and new approaches
3. Promoting organizational learning and knowledge sharing in gender analysis and gender mainstreaming

Job Knowledge/Technical Expertise

Fundamental knowledge of processes, methods and procedures

1. Understands the main processes and methods of work regarding to the position
2. Possesses basic knowledge of organizational policies and procedures relating to the position and applies them consistently in work tasks
3. Identifies new and better approaches to work processes and incorporates same in own work
4. Strives to keep job knowledge up-to-date through self-directed study and other means of learning
5. Demonstrates good knowledge of information technology and applies it in work assignments
6. Demonstrates in-depth understanding and knowledge of the current guidelines and project management tools, and utilizes these regularly in work assignments
7. Demonstrated analytical work on gender economic development, gender in public administration, climate change, environment programming etc

Global Leadership and Advocacy for UNDP’s Goals

Research and analysis

1. Identifies relevant information for advocacy for UNDP’s goals for a variety of audiences
2. Maintains a network of contacts in the media and civil society, for use in UNDP’s advocacy efforts

Client Orientation

Maintains effective client relationships

1. Reports to internal and external clients in a timely and appropriate fashion
2. Organizes and prioritizes work schedule to meet client needs and deadlines
3. Establishes, builds and sustains effective relationships within the work unit and with internal and external clients
4. Responds to client needs promptly

Willingness to take Prince2 training and certification, RMG

Required Skills and Experience

Education

• Bachelor degree in Communications, Engineering, Natural Science, Public Administration, Economics, Political Sciences, Social Sciences or other relevant fields of study.

Experience

• Minimum 5 years of professional experience, preferably in the field of development for candidates with Bachelor Degree and 7 years for candidates with Diploma Degree.

Language Requirements

• Fluency in written and spoken English is an absolute necessity;
• Fluency in written and spoken Bahasa Indonesia is required.

Other Requirements

• Demonstrated strong knowledge of UNDP development projects in Indonesia as advantage.
• Solid experience in leading team to support project administration.
• Strong knowledge and solid experience in project management support are essential as well as ability to draft correspondence on budget-related issues, briefing notes, graphic and statistical summaries, accounting spreadsheets, etc
• Good inter-personal and team building skills.
• Full time availability for project management support duties is essential.
• Solid knowledge on with Government and UN/UNDP procedures will be desirable.
• Advance computer skills required, knowledge of spreadsheet and database packages
• Experience in handling of web based management systems would be highly desirable.

APPLICANT MUST COMPLETE P11 FORM AND SUBMIT AS PART OF THEIR APPLICATION .?Click here to download the form?http://bit.ly/P11SC

UNDP is committed to achieving workforce diversity in terms of gender, nationality, and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. Female candidates are strongly encouraged to apply. All applications will be treated with the strictest confidence.UNDP Indonesia reserves the right to select one or more candidates from this vacancy announcement.? We may also retain applications and consider candidates applying to this post for other similar positions with UNDP Indonesia at the same grade level and with similar job description, experience and education requirements.