Administrative/Finance Assistant

The overall goal of the project is to provide support to the Government in implementation of its national development agenda on PAR and Digital Transformation with the aim to deliver public services with greater accountability, transparency and responsiveness to citizen’s needs and ensure better access to legal information. In a parallel, the project will assist the Government in its strategy to increase the IT outsourcing capacity with the aim to create more job opportunities and increase the quality of life and living standards of the population of Uzbekistan.

The project builds on success of previous initiatives by significantly expanding the scope of support within the implementation of key activities of the Action Strategy on Five Priority Areas of Development of the Republic of Uzbekistan for 2017-2021, e-Government master-plan for 2013-2020, and the Government decisions to develop IT Outsourcing capacity of Uzbekistan.

The goal of the project will be achieved through the following activities:

1. Assistance to support further reforms of public administration;
2. Support in improving access to legal information and public services;
3. Strengthening national capacities in the areas of ICT, STEM and e-Government. 

Under the guidance and direct supervision of Project Manager, the Administrative/Finance Assistant provides financial services ensuring high quality, accuracy and consistency of work. The Administrative/Finance Assistant works in close collaboration with the Government Counterparts, project, operations, and UNDP Programme’s personnel in the Country Office to exchange information and ensure consistent service delivery through performing the following duties and responsibilities according to UNDP corporate rules and procedures as described below.

• Be responsible for office logistics, travel arrangements as well as recruitment/extension/separation of the project personnel;
• Encourage awareness of and promotion of gender equality among project staff and partners;
• Based on consultations with Project Manager and UNDP Business Center to perform procurement related operations in accordance with UNDP rules and procedures;
• Prepare all financial and administrative documents related to the project implementation in accordance with the UNDP rules and procedures, maintain project’s expenditures and commitments shadow budget;
• Develop quarterly and annual budget plans for recruitment of personnel; maintain financial records and monitoring systems to record and reconcile expenditures, balances, payments and other data for day-to-day transaction and reports;
• Advise and assist Project staff, experts and consultants on all respects of allowances, salary advances, travel claims and other financial and administrative matters, and calculate and authorize payments due for claims and services;
• Prepare detailed cost estimates and participates in budget analysis and projections as required to handle all financial operations of the project office, make cash payments and reconcile all accounts in required time frame;
• Maintain, update and transmit inventory records of non-expendable equipment in accordance with UNDP rules;
• Perform cash custodian’s duties being primarily responsible for project’s cash disbursements and maintain project’s petty cash book and payrolls related to the regional offices;
• Ensure leave monitoring of project staff, check the accuracy and proper completion of monthly leave reports;
• Analyze the potential problems concerning administrative-financial issues and take respective measures to provide adequate project’s resources in time for implementation of the project activities;
• Define the cost-effective measures for optimal use of resources of the project;
• Ensure full compliance of administrative and financial processes and financial records with UNDP rules, regulations, policies and strategies.

Corporate Competencies:

• Demonstrates commitment to UNDP’s mission, vision and values;

• Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability

Functional Competencies:

• Fundamental knowledge of processes, methods and procedures;
• Understands the main processes and methods of work regarding to the position;
• Possesses basic knowledge of organizational policies and procedures relating to the position and applies them consistently in work tasks;
• Demonstrates good knowledge of information technology and applies it in work assignments;
• Presentation of information on best practices in organizational change;
• Demonstrates ability to identify problems and proposes solutions

Core Competencies:

• Demonstrating/safeguarding ethics and integrity;
• Demonstrate corporate knowledge and sound judgment;
• Self-development, initiative-taking;
• Acting as a team player and facilitating team work;
• Facilitating and encouraging open communication in the team, communicating effectively;
• Creating synergies through self-control;
• Managing conflict;
• Learning and sharing knowledge and encourage the learning of others. Promoting learning and knowledge management/sharing is the responsibility of each staff member;
• Informed and transparent decision-making.

Education:

• Bachelor’s degree in Business Administration, Finance and/or Economics or any other relevant field;

Experience:

• At least 2 years of relevant work experience in administrative and finance.

Language Requirements:

• Fluency in English and Russian (both written and spoken), knowledge of Uzbek is an asset.

Others:

• Ability to use information and communication technology as a tool and resource;
• Result and client-orientations;
• Knowledge of and experience in gender mainstreaming is an asset;
• Experience in handling web-based management systems.

Important applicant information

All posts in the SC categories are subject to local recruitment.

Applicant information about UNDP rosters

Note: UNDP reserves the right to select one or more candidates from this vacancy announcement.  We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.

Workforce diversity

UNDP is committed to achieving diversity within its workforce, and encourages all qualified applicants, irrespective of gender, nationality, disabilities, sexual orientation, culture, religious and ethnic backgrounds to apply. All applications will be treated in the strictest confidence.

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