Project Assistant - Yemen Emergency Crisis Response Project (YECRP)

1. Vulnerable Yemeni households are able to enhance their income and livelihoods through participation in cash-for-work and asset upgrade/replacement.
2. Basic healthcare facilities are functional through community-based projects and provision of equipment for alternative and renewable energy source (i.e. solar), improved water and medical waste management
3. Scaled-up psycho-social assistance is provided linked to health care, skills development and income generation
4. Local authorities can effectively plan, coordinate and monitor implementation of priority projects for enhanced basic services delivery including health care

• Provide general office assistance and handle routine administrative tasks;
• Follow up on day-to-day financial and administrative activities of the project including managing travel arrangement, information dissemination, correspondence and translation;
• Liaise with the project team to ensure timely submission of progress reports, plans and relevant documents;
• Liaise with the country office and project staff to ensure timely submission and processing of requests;
• Assist in following-up with finance, procurement and human resources units and ensure timely delivery of services;
• Participate in organizing in-country workshops and other related training activities;
• Organize meetings for the project management, as well as recording meetings by taking notes, preparing minutes and recording decision points generated;
• Maintain all project files and records and update project inventory records;
• Prepare notes, letters, background information and hand-outs;
• Plan and contribute to portfolio – related communications advocacy events;
• Participate in monitoring field visits;
• Assist in maintaining and preparation of budget revisions;
• Creation of requisitions in Atlas for development projects, register of goods receipt in Atlas;
• Maintenance of the internal expenditure control system including timely corrective actions on posted vouchers, including vouchers with budget check errors, match exceptions, and unapproved vouchers;
• Make budget check for requisitions;
• Perform other duties as required.

Core competencies:

Integrity:

• Demonstrates the values of the United Nations in daily activities and behaviour;
• Acts without consideration of personal gain;
• Resists undue political pressure in decision-making;
• Does not abuse power or authority;
• Stands by decisions that are in the Organization’s interest, even if they are unpopular;
• Takes prompt action in cases of unprofessional or unethical behaviour.

Professionalism

• Shows pride in work and in achievements;
• Demonstrates professional competence and mastery of subject matter;
• Is conscientious and efficient in meeting commitments, observing deadlines and achieving results;
• Is motivated by professional rather than personal concerns;
• Shows persistence when faced with difficult problems or challenges;
• Remains calm in stressful situations.

Team Work

• Works collaboratively with colleagues to achieve organizational goals;
• Solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others;
• Places team agenda before personal agenda;
• Supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position;
• Shares credit for team accomplishments and accepts joint responsibility for team shortcomings.

Planning and organizing

• Develops clear goals that are consistent with agreed strategies;
• Identifies priority activities and assignments; adjusts priorities as required;
• Allocates appropriate amount of time and resources for completing work;
• Foresees risks and allows for contingencies when planning;
• Monitors and adjusts plans and actions as necessary;
• Uses time efficiently.

Accountability

• Takes ownership of all responsibilities and honours commitments;
• Delivers outputs for which one has responsibility within prescribed time, cost and quality standards;
• Operates in compliance with organizational regulations and rules;
• Supports subordinates, provides oversight and takes responsibility for delegated assignments;
• Takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable.

Client orientation

• Considers all those to whom services are provided to be “clients ” and seeks to see things from clients’ point of view;
• Establishes and maintains productive partnerships with clients by gaining their trust and respect;
• Identifies clients’ needs and matches them to appropriate solutions;
• Monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems;
• Keeps clients informed of progress or setbacks in projects;
• Meets timeline for delivery of products or services to client.

Education:

• Bachelor’s degree in Economics, Finance, Accounting, Public Administration or other related field.

Experience: 

• At least 3 years of experience in administrative work, accounting/finance, economics, or other substantive area is required. Experience with international development projects would be considered as a strong asset;
• Ability to use information and communication technology (ICT) as a tool and resource, experience in the use of computers and office software packages (MS Word, Excel), and knowledge of spreadsheet and database packages; experience in handling web-based management systems;
• Experience with PeopleSoft/ATLAS, knowledge of IPSAS, are an asset;
• Working experience in the United Nations system, particularly UNDP, is an asset.

Language Requirements: 

• Fluency in English and Arabic, both written and oral.

Important applicant information

All posts in the SC categories are subject to local recruitment.

Applicant information about UNDP rosters

Note: UNDP reserves the right to select one or more candidates from this vacancy announcement.  We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.

Workforce diversity

UNDP is committed to achieving diversity within its workforce, and encourages all qualified applicants, irrespective of gender, nationality, disabilities, sexual orientation, culture, religious and ethnic backgrounds to apply. All applications will be treated in the strictest confidence.

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