Private Sector Fundraising Assistant, GS 5, Kuala Lumpur (Malaysian Only)

Under the supervision of the Chief of PFP, the incumbent is to assist in the administration, implementation, monitoring and evaluation of PSFR operation. Summary of key functions/accountabilities: 1.Perform functions for contracting of PFP related services including suppliers management, financial management and VISION processing 2.Assist the Chief of PFP and Corporate Specialist in the development of corporate partnerships, including the following examples of work 3.Assist the Chief of PFP and Philanthropy Specialist in the development of major donor fundraising, including the following examples of work 4.Support the smooth running of the PFP team 5.Assist Chief of PFP in budget Monitoring and result reporting to Geneva HQ 6.Perform other reasonably related duties as assigned by the PFP Specialist

Under the supervision of the Chief of PFP, the incumbent is to assist in the administration, implementation, monitoring and evaluation of PSFR operation.

Summary of key functions/accountabilities:

1. Perform functions for contracting of PFP related services including suppliers management, financial management and VISION processing
2. Assist the Chief of PFP and Corporate Specialist in the development of corporate partnerships, including the following examples of work
3. Assist the Chief of PFP and Philanthropy Specialist in the development of major donor fundraising, including the following examples of work
4. Support the smooth running of the PFP team
5. Assist Chief of PFP in budget Monitoring and result reporting to Geneva HQ
6. Perform other reasonably related duties as assigned by the PFP Specialist

Perform functions for contracting of PFP related services including suppliers management, financial management and VISION processing: (It is estimated that this function will require about 45% of the post-holder’s time)

• Certifying vendor invoices for accuracy and completeness
• Assist with procurement of services and supplies (eg competitive bidding processes)
• Submission of finance invoices to the Global Support Centre
• Submission of vendor master forms to Global Support Centre, and monitoring of contractual status
• Managing VISION for the whole PFP team:
• Raising Purchase Requisition (PREQ) services
• Raising Purchase Order (PO) – for individual consultants
• Raising and closing of TAs for PFP staff who are traveling
• Raising Fund Commitments (FC)
• Checking on work orders and to ensure all supporting documents are proper
• Monitoring the contracts that are currently open and/ or expiring
• Monitoring total PFP expenditure

Assist the Chief of PFP and Corporate Specialist in the development of corporate partnerships, including the following examples of work: (It is estimated that this function will require about 10% of the post-holder’s time)

• Respond to all proactive Corporate fundraising enquiries, liaising within MCO as appropriate
• Partner with the global Corporate Team in GVA HQ to ensure that all potential Corporate partners are properly screened and all corporate proposals are reviewed by the Corporate Fundraising and Partnerships team in PFP
• Assist the preparation of proposals and presentations and the preparation of agreements (MOUs and contracts)
• Liaise with Donor Acquisition team to ensure smooth handling of new pledge donors from corporate partner activity.
• Ensure the appropriate processing of corporate donations

Assist the Chief of PFP and Philanthropy Specialist in the development of major donor fundraising, including the following examples of work. (It is estimated that this function will require about 10% of the post-holder’s time)

• Assist the preparation of proposals and presentations
• Set up relevant donor meetings, including selecting appropriate venues
• Assist the preparation of agreements (contracts)
• Assist the preparation for reports for major donors
• Ensure the appropriate processing of donations from major donors

Support the smooth running of the PFP team, including but not limited to: (It is estimated that this function will require about 20% of the post-holder’s time)

• Receive public enquiries related to PFP and ensure appropriate
• action is taken and response given
• organise meetings, coordinate diaries and keep schedule of meetings/attendance
• Liaise as relevant to ensure travel arrangements for the team are made efficiently (including raising TAs as noted in point 1 above
• Maintain section staff calendar such as meeting, official travel and absence
• Organise documents, files and file directories across PFP, with guidance from fundraising officers (both hard copies and network folders)
• Support the application and reporting for Tax exemption
• Assist with back-end processes supporting individual fundraising programme
• coordinate cheque presentations and donor visits
• when relevant, preparing meeting minutes for circulation and adoption

Assist Chief of PFP in budget Monitoring and result reporting to Geneva HQ (It is estimated that this function will require about 10% of the post-holder’s time)

• Assist with periodic reports in the Cognos system with guidance from fundraising officers – for example the annual budget compilation and RER report, quarterly income estimates.
• Monitor budget expenditures and implementation rates to maximise efficiency of PFP costs.

Perform other reasonably related duties as assigned by the PFP Specialist  (It is estimated that this function will require about 5% of the post-holder’s time)

Core Values

• Commitment
• Diversity and inclusion
• Integrity

Core competencies

• Communication (I)
• Working with people (II)
• Drive for results (I)

Functional Competencies:

• Analyzing (I)
• Learning & Researching (I)
• Planning and organizing (I)
• Following Instructions and Procedures (I)

Recruitment, Qualifications

• Completion of secondary education, preferably supplemented by technical or university courses related to the work of the organization.
• A minimum of 5 years of progressively responsible administrative or clerical work experience is required.
• This is a National position and all eligible Malaysians are encouraged to apply.

Technical Knowledge

• Knowledge of current theories and practices in marketing
• Ability to analyze financial data such as ROI, cost per sale
• Ability to research, analyze, evaluate and synthesize information.
• General ability to draft clearly and concisely ideas and concepts in written and oral form; specific skills in direct mail campaign and F2F acquisition material.
• Proven ability to effectively manage relationships with creative agency, marketing agency, and supplier 
• Proven ability to work as part of a team.
• Pleasant Personality, with some experience in Customer Relations
• Knowledge of computer systems, database, internet navigation and various office applications, specifically interactive digital media.

Please submit your interest by 31 October 2017.

UNICEF is committed to diversity and inclusion within its workforce, and encourages qualified female and male candidates from all religious and ethnic backgrounds, including persons living with disabilities, to apply to become a part of our organization.