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Senior Budget Officer (Global Analysis & Reporting)

Geneva

  • Organization: UNHCR - United Nations High Commissioner for Refugees
  • Location: Geneva
  • Grade: Mid level - P-4, International Professional - Internationally recruited position
  • Occupational Groups:
    • Operations and Administrations
    • Communication and Public Information
    • Documentation and Information Management
  • Closing Date: Closed

Before submitting an application, UNHCR staff members intending to apply to this Job Opening are requested to consult the Recruitment and Assignments Policy (RAP, UNHCR/HCP/2017/2 and the Recruitment and Assignments Administrative Instruction (RAAI), UNHCR/AI/2017/7 OF 15 August 2017.

Senior Budget Officer (Global Analysis and Reporting)

ORGANIZATIONAL CONTEXT

The position is located in the Global Analysis and Reporting Unit (GARU) of the Programme Budget Service (PBS), in the Division of Financial and Administrative Management (DFAM), and reports to the Senior Budget Advisor of DFAM.  The incumbent has the primary responsibility of ensuring timely and quality statutory budget and financial reporting for external disclosure to governing and oversight bodies, as well as producing current and accurate management accounting information for internal use by senior and executive management, to support decision making processes. The role requires working in close coordination with other units in DFAM, in the first place the Accounts and Financial Service (AFS) in Budapest in ensuring the integrity of budgetary and financial information and with other divisions in the Organization, such as the Division of External Relations (DER) for income forecast and analysis and the Division of Programme Support and Management (DPSM). 

The incumbent liaises with, and provides support to, the Controller, the Heads of, and other colleagues in, PBS, AFS and other DFAM sections/services.  He/she also maintains contact with other UN Offices in Geneva and New York on budgetary issues.

FUNCTIONAL STATEMENT

Accountability
- UNHCR's statutory budgetary and financial reports, and related conference room papers and presentations for UNHCR¿s governing bodies such as the biennial programme budget for the Executive Committee as well as regular updates on budget and funding situation for Standing Committee are timely prepared.
- Corporate management accounting information, including analyses, forecasts, projections and other financial planning for internal use by executive management are available for informed decision making.
- UNHCR's biennial submission to the United Nations regular budget is timely submitted.
- Advice to Head of PBS and other managers is provided on effective application of budget management policies and practices; and weaknesses are highlighted.

Responsibility
- Maintain and report on in depth and current knowledge of the Organization's budget and financial reporting requirements, including the statutory reports for governing and oversight bodies as well as ad-hoc reports for donors and other stakeholders.
- Establish and manage a structured process of analytical work, and by defining criteria and applying advanced tools and techniques (financial modelling, forecasting), produce quality added-value management accounting information to support decision making processes for senior management.
- Perform a number of accounting tasks associated to the regular review of the cash modified ledger and the reconciliation to the accrual ledger, in particular, the analytical review of the revenue allocation results on a monthly basis and at year-end for posting to accounts and preparation of specific donor reports on the use of the funding.
- Act as the focal point within UNHCR for preparing the UNHCR's biennial submission to the United Nations regular budget, administer the annual allotment, compiling, reviewing and reporting relevant information to the United Nations Secretariat, analyse and report on trends.
- Provide technical support on a number of budget reports, analyses and other tasks during the annual programme review, mid-year review, year-end closure of accounts and other corporate exercises.
- Maintain a comprehensive and thorough understanding of the Organization's financial management mechanisms and criticalities, in order to develop a vision, identifying risk areas, anticipating possible patterns of key performance indicators, timely reporting issues and recommending corrective measures.
- Through regular and structured budget and financial analysis, identify opportunities to enhance the existing business planning, forecasting and reporting processes as well as the existing financial management model.

Authority
- Determine criteria for analytical work to be performed on budget and financial data.
- Assign and/or directly perform appropriate analytical work.
- Critically review and clear budget and financial information prior to use for any purpose.
- Certify documentation content for further review and approval by senior management.
- Decide on support and advice issues on routine budget and reporting matters which require action from PBS.
- Take action and initiate measures to mitigate risks to the organization and ensure the integrity of statutory reports.

ESSENTIAL MINIMUM QUALIFICATIONS AND PROFESSIONAL EXPERIENCE REQUIRED
- Graduate degree (equivalent of a Master¿s) in Finance, Business or Public Administration, Accounting, or closely related subject.
- Recognised accounting qualification (ACA, ACCA, CIMA).
- Minimum 8 years of relevant experience in finance management with at least 5 years in an international capacity and multicurrency environment with progressively increasing responsibility.
- Specific experience in producing corporate financial and budgetary documents for governing and oversight bodies, and institutional management accounting information for executive management.
- Working experience with both accrual accounting (such as IPSAS or IFRS) and cash modified accounting (such as UNSAS).
- Working experience with the major ERP systems.
- Excellent knowledge of MS Office applications.
- Excellent communication skills.
- Excellent knowledge of English.

DESIRABLE QUALIFICATIONS & COMPETENCIES
- Additional financial certifications specific to public sector financial management (e.g. IPSAS).
- Knowledge of PeopleSoft/Oracle Financial modules.
- Knowledge of UN/UNHCR Financial Rules and Regulations.
- Proactive approach to identifying/anticipating/reporting potential issues to senior management, exercising a significant deal of judgement.
- Continuous learning attitude in response to changing environment and new developments.
- Demonstrate mature financial judgement and excellent presentation skills - especially related to financial analysis - capable of explaining clear and coherent analysis of complex financial scenarios to financial and non-financial audiences up to and including Senior Executive level.
- Knowledge of other UN languages. C001L3 - Accountability Level 3
C002L3 - Teamwork & Collaboration Level 3
C003L3 - Communication Level 3
C004L3 - Commitment to Continuous Learning Level 3
C005L3 - Client & Result Orientation Level 3
C006L3 - Organizational Awareness Level 3
M001L3 - Empowering and Building Trust Level 3
M005L3 - Leadership Level 3
M004L3 - Strategic Planning and Vision Level 3
M002L3 - Managing Performance Level 3
M003L3 - Judgement and Decision Making Level 3
X005L3 - Planning and Organizing Level 3
X001L3 - Analytical Thinking Level 3
X009L3 - Change Capability and Adaptability Level 3

Before applying to this position, we strongly encourage colleagues to read the country specific FAQs information leaflets which can be found  on the Intranet under Staff Resources > Duty of Care. The information leaflets are specifically designed to answer some of the key questions potential applicants might have before deciding to apply. 

The Senior Budget Officer reports to the Senior Budget Advisor of the Programme Budget Service in DFAM.  The incumbent  supervises 3 staff (1 Professional and 2 General Service). The incumbent liaises within, and provides support to, The Controller, the Heads of, and other colleagues in, PBS, AFS and other DFAM sections/services, as well as other Divisions including primarily, the Division of External Relations (DER) and the Division of Programme Support and Management (DPSM).
The incumbent should have the below required qualifications and experience:
- Advanced university degree in Finance, Business or Public Administration, Accounting, or closely related subject.
- Recognised accounting qualification (ACA, ACCA, CIMA).
- Minimum 10 years of relevant experience in finance management in an international  and multicurrency environment with progressively increasing responsibility.
- Specific experience in producing corporate financial and budgetary documents for governing and oversight bodies, and institutional management accounting information for executive management.
- Working experience with both accrual accounting (such as IPSAS or IFRS) and cash modified accounting (such as UNSAS).
- Working experience with the major ERP systems.
- Excellent knowledge of MS Office applications.
- Excellent communication skills.
- Excellent knowledge of English. PBS is located at UNHCR Headquarters, Geneva, Switzerland.  Geneva is a category H duty-station. The security level for Switzerland is Low -2. - Additional financial certifications specific to public sector financial management (e.g. IPSAS).
- Knowledge of PeopleSoft/Oracle Financial modules.
- Excellent drafting skills in English
- Knowledge of UN/UNHCR Financial Rules and Regulations.
- Proactive approach to identifying/anticipating/reporting potential issues to senior management, exercising a significant deal of judgement.
- Continuous learning attitude in response to changing environment and new developments.
- Demonstrate mature financial judgement and excellent presentation skills - especially related to financial analysis - capable of explaining clear and coherent analysis of complex financial scenarios to financial and non-financial audiences up to and including Senior Executive level.
- Knowledge of other UN languages.

Please note that the closing date for all vacancies in the September 2017 Compendium is Monday 6 November 2017 (midnight Geneva time).

This vacancy is now closed.
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