VN 2017/229 (P) - Procurement and Logistics Officer (P2) - Cox’s Bazar, Bangladesh

Position Title Procurement and Logistics Officer

Duty Station :Cox's Bazar, Bangladesh Classification Professional Staff, Grade P2

Type of Appointment : Fixed term, one year with possibility of extension Estimated Start Date :As soon as possible

Closing Date : 02 November 2017

Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants. IOM is committed to a diverse and inclusive environment. Applications from qualified female candidates are especially encouraged. For the purpose of the vacancy, the following candidates are considered as first-tier candidates:

1. Internal candidates

2. Qualified applicants from the following NMS countries:

Antigua and Barbuda, Bahamas, Belize, Cabo Verde, Djibouti, Micronesia (Federated States of), Gabon, Gambia, Guyana, Iceland, Comoros, Lesotho, Libya, Montenegro, Marshall Islands, Mauritania, Maldives, Malawi, Namibia, Nauru, Papua New Guinea, Paraguay, Seychelles, Slovenia, Suriname, El Salvador, Swaziland, Timor-Leste, Holy See, Saint Vincent and the Grenadines, Vanuatu, Samoa

Context:

Under the overall guidance of the Head of Sub-Office and the direct supervision of the Resources Management Officer in Cox’s Bazar, Bangladesh, and in close coordination with the Mission’s Resources Management Officer based in Dhaka, Bangladesh for general mission’s related procurement activities, the successful candidate will be accountable and responsible for providing procurement and logistics support to the ongoing activities. Core Functions / Responsibilities:

1. Manage the logistics and procurement staff in Cox’s Bazar and facilitate the provision of necessary guidance, training and support to deliver duties in line with IOM procedures and processes.

2. Ensure sound procurement and smooth supply of goods and materials to the projects sites in Cox’s Bazar.

3. Coordinate with Contractors and Engineers to ensure required materials for construction is available on site, in coordination with Warehouse Manager and other operations staff. 4. Support the Warehouse Manager in the adherence to stockroom management practices, in order to ensure there is no undue overstocking or loss; control supply stock and monitor Page 1 / 3consumable materials, in order to be able to provide staff with ready access to common regularly used items and replenishment.

5. Ensure labour payments are made in a timely basis in coordination with the Team Leader. 6. Ensure smooth management of the IOM guest house and contracted Hotels. 7. Responsible for the procurement of goods, both locally and internationally, and ensure that the Organization's procurement procedures are strictly followed.

8. In coordination with both Resources Management Officers, analyse procurement requests, identify Service Providers, and evaluate information regarding vendor's performance in the areas of quality, prices, and delivery of goods in view of the Organization's best interests. 9. Supervise and regularly conduct physical and electronic inventory of the Mission and establish a system of identification and allocation of assets.

10. Ensure the logistical operations are updated and goods received in Cox’s Bazar are reported, as well the receipt of the in-kind contribution, registration and distribution. 11. Effective management of the fleet.

12. Communicate, in a timely manner, to the Operations staff, Resources Management Officer and Head of Sub-Office any potential obstacles or issues that would impede program activities. 13. Prepare weekly report on logistics operations in Cox’s Bazar and review the operations modality and propose adjustments.

14. Perform such other duties as may be assigned.

Required Qualifications and Experience:

Education

• Master’s degree in Procurement, Logistics, Business Administration, Management or a related field from an accredited academic institution with two years of relevant professional experience; or

• University degree in the above fields with four years of relevant professional experience. Experience

• Experience in large scale procurement and logistics;

• Experience in managing staff and Extensive technical experience;

• Experience in hardship locations;

• Sound skills in reporting and computer excel and word;

• Ability to work under minimum supervision;

• Experience in the Pacific Region and in emergence response;

• Experience running a guest house is an advantage.

Languages

Fluency in English is required. Working knowledge of local languages is an advantage. Desirable Competencies:

Page 2 / 3Behavioral

• Accountability – takes responsibility for action and manages constructive criticisms; • Client Orientation – works effectively well with client and stakeholders; • Continuous Learning – promotes continuous learning for self and others; • Communication – listens and communicates clearly, adapting delivery to the audience; • Creativity and Initiative – actively seeks new ways of improving programmes or services; • Leadership and Negotiation – develops effective partnerships with internal and external stakeholders;

• Performance Management – identify ways and implement actions to improve performance of self and others;

• Planning and Organizing - plans work, anticipates risks, and sets goals within area of responsibility;

• Professionalism - displays mastery of subject matter;

• Teamwork – contributes to a collegial team environment; incorporates gender related needs, perspectives, concerns and promotes equal gender participation;

• Technological Awareness - displays awareness of relevant technological solutions; • Resource Mobilization - works with internal and external stakeholders to meet resource needs of IOM.

Other:

Internationally recruited professional staff are required to be mobile. Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

The list of NMS countries above includes all IOM Member States which are non-represented in the Professional Category of staff members. For this staff category, candidates who are nationals of the duty station’s country cannot be considered eligible. Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances. How to apply:

Interested candidates are invited to submit their applications via PRISM, IOM e-Recruitment system, by 02 November 2017 at the latest, referring to this advertisement. For further information, please refer to:

http://www.iom.int/cms/en/sites/iom/home/about-iom-1/recruitment/how-to-apply.html In order for an application to be considered valid, IOM only accepts online profiles duly completed.

Only shortlisted candidates will be contacted. You can track the progress of your application on your personal application page in the IOM e-recruitment system.

Posting period:

From 20.10.2017 to 02.11.2017

Requisition: VN 2017/229 (P) - Procurement and Logistics Officer (P2) - CoxsBazar,Bangladesh (55212580) Released

Posting: Posting NC55213224 (55213224) Released

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