Administrative Assistant (Transport) GS-6 N'Djamena Tchad

This position is for Tchad national only. All qualified candidates regardless their religion are en encouraged to apply, particularly female candidates.

If you are a committed, creative professional and are passionate about making a lasting difference for children, the world's leading children's rights organization would like to hear from you.

For 70 years, UNICEF has been working on the ground in 190 countries and territories to promote children's survival, protection and development. The world's largest provider of vaccines for developing countries, UNICEF supports child health and nutrition, good water and sanitation, quality basic education for all boys and girls, and the protection of children from violence, exploitation, and AIDS. UNICEF is funded entirely by the voluntary contributions of individuals, businesses, foundations and governments.

Purpose of the Position

Under the supervision of the Transport Officer, the Administrative/Transport Assistant ensure the management of the UNICEF fleet and supervise all the drivers based in N’Djamena.                                                         

Key Expected Results

The efficiency and effectiveness of the support provided by the Administrative/Transport Assistant to the management of the UNICEF fleet and supervise all the drivers, will facilitate the capacity of UNICEF in delivery the programme helping the most vulnerable women and children.

Key Accountabilities and Duties & Tasks

Summary of key functions/accountabilities:

1. Supervise the pool of drivers of the office
2. Provide support to Transport Officer for Maintenance of vehicles
3. Provide support in obtaining and renewing vehicles administrative documents
4. Provide support to Transport Officer for monitoring the fuel consumption
5. Provide support in obtaining and renewing administrative documents for staff and consultant

1. Supervise the pool of drivers of the office

• Organize daily errands (mail dispatching, office meeting, staff departure / arrival, etc.)
• Ensure the planning of the drivers missions;
• Ensure every driver is on duty and report the absence to the supervisor;
• Monitor the Daily Log mileage and ensure the book is up-to-date;
• Ensure the safety of vehicles and check the list for MOSS compliance;
• Monitor the logbooks for fuel consumption and report any inconsistencies to the supervisor

 2. Provide support to Transport Officer for Maintenance of vehicles

• Ensure on a daily basis that vehicles are in good condition and clean;
• Ensure the planning of reparation and maintenance of vehicles and report to the supervisor;
• Monitor of reparation and vehicle maintenance of vehicles and the related invoices;
• Provide data to the supervisor for the monthly report of vehicle reparation and maintenance.

3. Provide support in obtaining and renewing vehicles administrative documents

• Draft verbal notes for obtaining vehicles administrative documents;
• Ensure the timely renewal of administrative document including insurance ;
• Ensure all the administrative document are systematically filed and kept in the vehicle.

 4.  Provide support to Transport Officer for management of fuel stock.

• Provide data to the supervisor for fuel consumption of vehicles and generators;

• Acknowledge receipt of the delivery

5. Provide support in obtaining and renewing administrative documents for staff and consultants

• Draft the verbal note for obtaining visas entry and stay visa  ;

Ensure all the administrative document are systematically filed in a secured place.

Qualifications of Successful Candidate

Completion of secondary education, preferably supplemented by technical or university courses related to the work of the organization.

 A minimum of 5 years of administrative or logistic work experience is required. At least 2 years of experience in management of fleet, an experience in account is an asset. 

Fluency in French is required; a knowledge of English and local Arabic would be an asset.

Competencies of Successful Candidate

Core Values

• Commitment
• Diversity and Inclusion
• Integrity

Core competencies

• Communication
• Working with People
• Drive for Results

Functional Competencies

Technical Knowledge  

To view our competency framework, please click here. 

UNICEF is committed to diversity and inclusion within its workforce, and encourages qualified female and male candidates from all national, religious and ethnic backgrounds, including persons living with disabilities, to apply to become a part of our organisation.