VN 2017/231 (P) - Procurement and Logistic Officer (P3) - Niamey, Niger

Position Title Procurement and Logistic Officer

Duty Station : Niamey, Niger

Classification :Professional Staff, Grade P3

Type of Appointment : Fixed term, one year with possibility of extension Estimated Start Date : As soon as possible

Closing Date : 02 November 2017

Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants. IOM is committed to a diverse and inclusive environment. Applications from qualified female candidates are especially encouraged. For the purpose of the vacancy, the following candidates are considered as first-tier candidates:

1. Internal candidates

2. Qualified applicants from the following NMS countries:

Antigua and Barbuda, Bahamas, Belize, Cabo Verde, Djibouti, Micronesia (Federated States of), Gabon, Gambia, Guyana, Iceland, Comoros, Lesotho, Libya, Montenegro, Marshall Islands, Mauritania, Maldives, Malawi, Namibia, Nauru, Papua New Guinea, Paraguay, Seychelles, Slovenia, Suriname, El Salvador, Swaziland, Timor-Leste, Holy See, Saint Vincent and the Grenadines, Vanuatu, Samoa

Context:

In accordance with the overall directives of the Chief of Mission, under the direct supervision of the Resource Management Officer, the successful candidate will be accountable and responsible for ensuring the appropriate implementation of IOM instructions and procedures governing procurement in the mission. S/he will be responsible and accountable for providing support to ongoing activities with procurement and logistics services of the mission. S/he will be responsible and accountable for providing support to ongoing activities with procurement and logistics services of the mission and its sub-offices. S/he will also contribute to providing recommendations aiming at increasing effectiveness and efficiency of procurement management in Niger.

Core Functions / Responsibilities:

1. Supervise IOM teams involved in the following categories of procurement and logistics work

within the area of responsibility: procurement staff (local and international procurement); logistics staff; fleet staff (including drivers of rented vehicles and trucks). 2. Ensure IOM and relevant donor procurement procedures are in place and followed in accordance with regards to their relevant policies and regulations.

Page 1 / 43. Conduct procurement and logistics tasks within the mission, including property and assets control, supply, service/maintenance, contractual agreements.

4. Analyze procurement requests, identify service providers, and evaluate information regarding vendor's performance in the areas of quality, prices, and delivery of goods in view of the Organization's best interests.

5. Solicit bids, quotations, and tender documents; oversee bidding process and provide support for procurement transactions, analyze them for conformity to specified requirements; conduct appraisals and select suppliers, and confirm terms of payment; prepare purchase orders and ensure receiving authorization by the Resource Management Officer and the Chief of Mission. 6. Follow up on purchase orders (PO) status and keep the head of unit and respective project managers abreast of estimated time of delivery or any changes that may affect or modify the pre-determined delivery conditions. Ensure all expected merchandise is received in accordance with PO specifications, and that all goods are in good condition.

7. Ensure that appropriate funds are available for purchase; ensure receipts are received when payment is conducted in cash; request authorization of the RMO regarding bank transfer payments.

8. Coordinate mission procurements with Global Procurement and Supply Unit in Manila Administrative Centre (MAC) for all purchases with value above USD 75,000. 9. Create internal control mechanisms to safe guard the Organizations assets and prevent fraud and ensure that appropriate record is kept on assets disposal, ensure assets are located accordingly and used in IOM's best interest; regularly upgrade inventory list. Make sure mission property insurance is in place.

10. Assist in the adherence to stockroom management practices, in order to ensure there is no undue overstocking or loss; control supply stock and monitor consumable materials, in order to be able to provide staff with ready access to common regularly used items and replenishment. 11. Monitor maintenance and repair of office facilities, including preventive maintenance. Establish maintenance agreements with competent service providers, when it is feasible and determined to be cost effective.

12. Undertake field travel to programme sites or IOM Field office to perform procurement and logistics evaluations as necessary, upon request from the Chief of Mission. 13. Maintain and update databases of preferred suppliers.

14. Represent IOM in inter-agency for a related to procurement and/or logistics. 15. Undertake frequent duty travel to field locations in order to supervise and train field staff. 16. Perform such other duties as may be assigned.

Required Qualifications and Experience:

Education

• Master’s degree in Business Administration, Management or a related field from an accredited academic institution with five years of relevant professional experience; or • University degree in the above fields with seven years of relevant professional experience. Experience

Page 2 / 4• Good knowledge of project formulation, administration and evaluation techniques and practices;

• Experience in managing diverse procurement and logistics operations;

• Excellent level of computer literacy, good knowledge of SAP/PRISM and including database applications;

• Demonstrated experience in training and managing teams of co-workers, managing vendors and suppliers;

• Extensive knowledge of IOM/UN internal procurement and financial rules, as well as IOM's PRISM elements as they apply to procurement and logistics;

• Experience in liaising with governmental authorities, and with other national and international institutions.

Languages

Fluency in English is required. Working knowledge of French is an advantage. Desirable Competencies:

Behavioral

• Continuous Learning – promotes continuous learning for self and others;

• Communication – listens and communicates clearly, adapting delivery to the audience; • Creativity and Initiative – actively seeks new ways of improving programmes or services; • Leadership and Negotiation – develops effective partnerships with internal and external stakeholders;

• Performance Management – identify ways and implement actions to improve performance of self and others;

• Planning and Organizing - plans work, anticipates risks, and sets goals within area of responsibility;

• Professionalism - displays mastery of subject matter;

• Teamwork – contributes to a collegial team environment; incorporates gender related needs, perspectives, concerns and promotes equal gender participation;

• Technological Awareness - displays awareness of relevant technological solutions; • Resource Mobilization - works with internal and external stakeholders to meet resource needs of IOM.

Other:

Internationally recruited professional staff are required to be mobile.

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

The list of NMS countries above includes all IOM Member States which are non-represented in the Professional Category of staff members. For this staff category, candidates who are nationals of the duty station’s country cannot be considered eligible.

Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances. How to apply:

Interested candidates are invited to submit their applications via PRISM, IOM e-Recruitment Page 3 / 4system, by 02 November 2017 at the latest, referring to this advertisement. For further information, please refer to:

http://www.iom.int/cms/en/sites/iom/home/about-iom-1/recruitment/how-to-apply.html In order for an application to be considered valid, IOM only accepts online profiles duly completed.

Only shortlisted candidates will be contacted. You can track the progress of your application on your personal application page in the IOM e-recruitment system.

Posting period:

From 20.10.2017 to 02.11.2017

Requisition: VN 2017/231 (P) - Procurement and Logistic Officer (P3) - Niamey, Niger (55213674) Released

Posting: Posting NC55213687 (55213687) Released

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