Human Resources Assistant, GS-6, Fixed Term, Jordan Country Office, Amman

Under the supervision and guidance of the Human Resources Specialist, the Human Resources Assistant provides administrative, procedural and operational support and assistance to the efficient implementation of a broad range of Human Resources functions for all categories of staff in his/her office, ensuring accurate and timely delivery, whilst promoting a client-based, quality and results orientated approach to the unit and ensuring compliance with UNICEF HR rules and regulations.

UNICEF works in 190 countries and territories to protect the rights of every child. UNICEF has spent 70 years working to improve the lives of children and their families. Defending children's rights throughout their lives requires a global presence, aiming to produce results and understand their effects. UNICEF believes all children have a right to survive, thrive and fulfill their potential – to the benefit of a better world.

Purpose of the job:

Under the supervision and guidance of the Human Resources Specialist, the Human Resources Assistant provides administrative, procedural and operational support and assistance to the efficient implementation of a broad range of Human Resources functions for all categories of staff in his/her office, ensuring accurate and timely delivery, whilst promoting a client-based, quality and results orientated approach to the unit and ensuring compliance with UNICEF HR rules and regulations.  

How can you make a difference? 

Support in administration of entitlement and benefits 

• In consultation with supervisor, analyze, research, verify, and compile data and information on cases that do not conform to UN or UNICEF’s HR Rules & Regulations, to support consistent and equitable application of decisions and implementation of agreed upon action.
• In consultation with supervisor, analyze, research and verify information for the purpose of responding to staff queries on areas related to benefits and entitlements.
• Processes some entitlements and benefits for local staff in accordance with UNICEF rules and regulations, by ensuring all relevant forms are completed by staff and data is entered into VISION.
• Maintains and prepares all personnel-related records and files, ensuring all information on each staff member is up-to-date and accurate.

 Support in recruitment and placement 

• Drafts vacancy announcements for positions within his/her office for review by supervisor to help attract ideal candidates.
• Ensures timely and efficient screening of applications for minimum eligibility, taking into account qualifications, competencies, and post requirements.
• Attend interviews and prepare selection report for each recruitment case. Ensure all documents are correctly registered and uploaded in TMS system.
• Analyze, research, verify, and compile data which facilitates preparation of workforce planning reports for supervisor to review against benchmarks i.e. Gender and geographical balance and other recruitment related key performance indicators.
• Liaises with candidates in the various stages of the recruitment process
• Prepares formal acknowledgement, offer and regret letters.
• Records and maintains recruitment files, ensuring all necessary documentation has been prepared.
• Monitors life-cycle of recruitment process to update supervisor as necessary. 

Support in organization design and job classification 

• Participates in the review of GS positions specific JDs, ensuring effective application of ICSC methodology.
• Drafts and edits job descriptions to be submitted for classification for review by supervisor.
• Follows up and liaises with HQ and RO over status of requests to ensure timely completion.
• Compiles and analyses information and statistics related to posts and staff for
• reports on staffing trends.
• Prepares documents to be submitted for classification to RO and NYHQ, ensuring completeness of documentation
• Monitors life-cycle of all job classification requests to facilitate recruitment and organization planning. 

Leave Administration

• Focal point for administering all staff leave entitlements and ensures accurate records are maintained
• Conducts periodic Leave Verification exercise for all categories of staff
• Provides training to Leave and Attendance Focal Points within the office
• Ensures proper filing of all leave and attendance records. 

Other

• Focal Point for supporting the section with preparing different HR reports (statistics, CMT, etc).
• Focal Point for creating MDM Vendor for staff
• Support with Performance Management Activities
• Administration of UNLP to JCO and RO staff
• Other activities as assigned by the supervisor

To qualify as an advocate for every child you will have…

Education: Completion of secondary education, preferably supplemented by technical or university courses in the area of HR.

Experience: A minimum of 6 years of progressively responsible human resources, administrative or clerical work experience required. Experience working with an international organization/UN is highly desirable. Extensive experience in administering recruitment and selection process is an added value.

Language Requirement: Fluency in Arabic & English languages is required. 

For every Child, you demonstrate…

Our core values of Commitment, Diversity and Integrity and core competencies in Communication, Working with People and Drive for Results.

UNICEF is committed to diversity and inclusion within its workforce and encourages qualified candidates from all backgrounds to apply.