HR ASSISTANT

Paris

Organization: UNESCO - United Nations Educational, Scientific and Cultural Organization
Location: Paris
Grade: Administrative support - GS-5, General Service - No need for Higher Education - Locally recruited position
Occupational Groups:
- Human Resources
- Administrative support
- Human Resources - Benefits and Entitlements
Closing Date: Closed

This HR Assistant position is located in the Service Section Unit of the Bureau of Human Resources Management.

The HR Assistant will perform the full range of Human Resources support functions, including working in collaboration with Sectors/Offices, to provide timely and professional benefits and entitlements services to staff members, in compliance with the UNESCO Staff Rules and Regulations.

Under the direct supervision of the Human Resources Officer of HRM/SES/Team 1 and within assigned authority, the incumbent will have the following key responsibilities\:

Review and process requests for entitlements and claims from staff members in accordance with staff rules and established HR procedures.
Carry out a range of personnel actions related to appointments, extensions, transfers, separations, etc.
Collect and synthesize data and information on staff members’ salaries, allowances and entitlements for approval/decision.
Maintain effective and efficient communication with the concerned Sectors/Offices or Services on matters related to staff salaries, allowances and entitlements, and respond promptly to information requests and inquiries from staff members and other business partners.
Review and constantly update the HR database in the HR management system.
Draft a wide range of correspondence and other notification materials, and ensure high quality standard for all HR communications.

EDUCATION

Completed secondary, technical and/or vocational education.

WORK EXPERIENCE

A minimum of 5 years of work experience in the field of human resources, administration or related areas.

SKILLS/COMPETENCIES

Service-oriented and ability to deal efficiently and tactfully with people of different cultural background.
Excellent planning, organizing and time management skills
Excellent interpersonal and communication skills (oral and written), including ability to draft correspondence in English and French.
Utmost discretion, integrity, tact and diplomacy.
Attention to detail and meticulousness.
Judgment and ability to work autonomously.
Ability to work as part of a team, take initiatives and provide quality and timely support services.
Good Knowledge of IT tools with proficiency in the use of MS Office.