UN Women Programme Associate (FTA-GS6)
UN Women, grounded in the vision of equality enshrined in the Charter of the United Nations, works for the elimination of discrimination against women and girls; the empowerment of women; and the achievement of equality between women and men as partners and beneficiaries of development, human rights, humanitarian action and peace and security.
UN Women's Multi-Country Office for Maghreb (MCO) has established a program of activities aligned with Morocco, Algeria and Tunisia's national priorities and covering five of the UN Women's strategic objectives at the global level:
1. Increase women's political leadership and participation in decisions that affect their lives;
2. Develop women's economic empowerment, especially those most excluded;
3. Preventing violence against women and girls and increasing their access to justice and other services
4. Increase women's leadership in peace, security and humanitarian action;
5. Introduce gender-sensitive planning and budgeting (GRB)
In this context, the MCO supports the processes of progress in favor of women's rights mainly by strengthening the capacity of national institutions for institutionalizing gender and strengthening accountability in this area, advocacy for equality, facilitation of the exchange of experiences, knowledge and good practices in the promotion and protection of women's human rights.
Reporting to Programme Management Specialist, the Programme Associate works with and provides support to the members of the Programme Team in the development and implementation of effective programmes consistent with UN Women rules and regulations. S/he contributes to research, financial management, and programme implementation including providing necessary operational, administrative and programmatic support. The Programme Associate works in close collaboration with the operations, programme and projects’ staff in the MCO and UN Women HQs as required for resolving complex finance-related issues and exchange of information.
Duties and Responsibilities
1. Provide planning, monitoring, reporting and evaluation support to the Programme Unit
- Perform as a reporting & evaluation focal point for the MCO;
- Provide sound methodological advice and quality assurance to decentralized evaluation processes, including the preparation of Terms of References (TORs);
- Provide technical support to the planning, monitoring and implementation of evaluation plans;
- Review programme reports (both narrative and financial); ensure use of relevant evaluation findings, conclusions and recommendations are incorporated into programme reporting;
- Maintain donor contract management system and ensure that correct data and documentation is uploaded;
- Provide technical support and ensure quality of results oriented narrative reports to donors.
- Provide support to the preparation of the MCO’s annual report and ensure its upload.
2. Provide administrative and logistical support to the formulation and management of programmes
- Provide administrative support in the preparation of programme work plans, budgets, and proposals on programme implementation arrangements;
- Provide technical guidance to the MCOs and executing agencies on routine delivery and reporting of programme supported activities and finances;
- Prepare information for the audit of programmes/ projects and support implementation of audit recommendations;
- Review programme data from programmes/ projects for the MCO website;
- Identify sources, and gather and compile data and information for the preparation of documents, guidelines, speeches and position papers.
3. Provide administrative support to the financial management of the Programme Unit
- Create projects in Atlas, prepare budget revisions, revise project awards and status; and determine unutilized funds and the operational and financial close of a project;
- Provide administrative support in monitoring budget preparation and the finances of programmes/projects; including the finalization of FACE forms;
- Review financial reports; prepare non-PO vouchers for development projects;
- Process payment for consultants;
- Maintain internal expenditures control system;
- Create requisitions in Atlas for development projects; register good receipts in Atlas;
- Assist in the preparation and follow up of cost-recovery bills in Atlas.
4. Provide administrative support to the Programme Unit
- Undertake all logistical, administrative and financial arrangements for organization for meetings, workshops, events, and missions;
- Make travel arrangements for the Programme Team, including travel requisitions and claims;
- Prepare public information materials and briefing packets;
- Assemble briefing materials and prepare power-point and other presentations;
- Provide guidance and training to Programme Assistants as needed.
5. Provide administrative support to Resource Mobilization
- Prepare cost-sharing and other agreements; follow up on contributions within the MCO resource mobilization efforts;
- Organize, compile and process information from donors, MCO, and programme team, as inputs to various databases and documents.
6. Facilitate knowledge building and knowledge sharing
- Provide administrative support synthesis of lessons learnt and best practices related to programme management and finance;
- Provide administrative support to the organization of training for the office staff and partners on programme and operations related issues.
Key Performance Indicators
- Timely and accurate support to events, workshops, and missions;
- Full compliance of administrative activities with UN Women rules, regulations, policies and procedures;
- Timely recording of overall programme unit finances;
- Timely and accurate tracking of data for CO management and donor purposes;
- Quality maintenance of internal systems.
- Respect for Diversity
- Awareness and Sensitivity Regarding Gender Issues
- Creative Problem Solving
- Effective Communication
- Inclusive Collaboration
- Stakeholder Engagement
- Leading by Example
- Good knowledge of programme management;
- Ability to administer and execute administrative processes and transactions;
- Ability to create, edit and present information in clear and presentable formats;
- Ability to manage data, documents, correspondence and reports information and workflow;*
- Strong financial and budgeting skills;
- Strong IT skills.
Required Skills and Experience
- Completion of secondary education required.
- University’s degree in Business or Public Administration is an asset.
- At least 6 years of progressively responsible experience in administration or programme management/support;
- Experience in working in a computer environment using multiple office software packages;
- Experience in the use of ATLAS is an asset;
- Experience in supporting a team.
- Fluency in English and French is required
- Knowledge of the other UN official working language is an asset.
Important applicant information
This post is subject to local recruitment.
Note: UN Women reserves the right to select one or more candidates from this vacancy announcement. We may also retain applications and consider candidates applying to this post for other similar positions with UN Women at the same grade level and with similar job description, experience and educational requirements.
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