Programme Finance Associate
UN Women, grounded in the vision of equality enshrined in the Charter of the United Nations, works for the elimination of discrimination against women and girls; the empowerment of women; and the achievement of equality between women and men as partners and beneficiaries of development, human rights, humanitarian action and peace and security.
UN Women maintains a large presence throughout Europe and Central Asia region, covering 14 countries, with programme presence in Kosovo (under UN Security Council Resolution 1244), Serbia, the former Yugoslav Republic of Macedonia, Turkey and Ukraine; country offices in Albania, Bosnia and Herzegovina, Georgia, Kyrgyzstan and Moldova; and remaining countries are covered through a multi-country office in Almaty that covers Kazakhstan, Tajikistan, Turkmenistan, and Uzbekistan. The adoption of the Council of Europe Convention on preventing and combating violence against women and domestic violence (Istanbul Convention), and the fact that countries have to harmonize national legislation with the EU’s acquis as part of the accession process, has created an opportunity to step up UN Women’s Europe and Central Asia Regional Office (ECA RO) capacity to bring a regional perspective to human rights-based programming in relation to regional and international agreements, and the European Union (EU) normative frameworks for accession countries related to gender equality discrimination, and more particularly, on ending violence against women in Western Balkans and Turkey.
“Implementing norms, changing minds” is a UN Women regional programme, which aims to support a reduction in discrimination and violence against women and girls in Turkey and six Western Balkan countries (Albania, Bosnia and Herzegovina, Kosovo (under UN Security Council Resolution 1244), FYR Macedonia, Montenegro and Serbia), anchored in the Convention on the Elimination of Discrimination against Women (CEDAW), the Istanbul Convention, and also in alignment with European Union accession standards. The programme is funded by the European Commission under IPA II. The programme supports the development of an enabling legislative and policy environment on eliminating violence against women and all forms of discrimination; promotes favorable social norms and attitudes to prevent gender discrimination and violence against women; and pursues empowering women and girls (including those from disadvantaged groups) who have experienced discrimination or violence to advocate for and use available, accessible, and quality services. The programme will channel its interventions through and for women’s organizations, with an emphasis on those working with women from disadvantaged groups.
Within this context, the UN Women is seeking a Programme Finance Associate who will be responsible for finance, administrative and programmatic support for effective implementation of the UN Women programme “Implementing norms, changing minds” under the overall supervision of the EVAW Programme Specialist/ Regional Programme Manager.
Duties and Responsibilities
Under the supervision of the EVAW Programme Specialist/Regional Programme Manager, the Programme Finance Associate is responsible for providing administrative, finance and programmatic support for effective implementation of project activities contributing to the outcomes of the programme.
- Provide support for timely and adequate implementation of activities according to the project work plan;
- Assists in monitoring and evaluating the performance of partners under contracts/agreements with UN Women;
- Provide programme and administrative support in the preparation of project work plans, budgets, and proposals on project implementation arrangements;
- Maintain ongoing contact and close communication with partners, including civil society organizations, international organizations, and other international agencies and donors;
- Support in establishing and maintaining partnerships;
- Provide support to implementing partners and key stakeholders on specific issues related to the project scope and support for capacity development;
- Provide guidance to implementing partners to ensure full compliance with operational UN Women rules and regulations in terms of procurement, human resources, and finance;
- Facilitation of knowledge building and knowledge sharing within the projects.
Finance and Administration
- Ensure the administration and implementation of operations focusing on achievement of development and organizational effectiveness results as per ECA RO and Turkey PP Annual Work Plans;
- Ensure full compliance with UN Women rules and regulations on financial recording/reporting system and follow-up on audit recommendations and implementation of effective internal controls, proper functioning of a client-oriented financial resources management system;
- Preparation and monitoring of budgets; regular analysis and reporting on budget approvals and the delivery situation, compilation and analytical review of data for internal/external audit, compilation and analytical data review for month-end reports, provision of inputs to quarterly, annual and final financial reports including project donor reports;
- Administer project budgets, provision of information and input for formulation of project work plans and budgets and coordination of submission and clearing of the budget proposals and financial reports of responsible parties/implementing partners;
- Provide accounting and administrative services including preparation of e-requisitions, financial data for reports, information for the processing of PO/non-PO vouchers, and request the processing of transactions from RO;
- Manage logistics related to staff travel, such as travel authorizations, travel claims and visas;
- Responsible for programme asset management;
- Manage the provision of support services, including travel and logistics for workshops, seminars, events, missions and other activities organized within the framework of the programme;
- Oversee effective provision of services to counterparts including fair and transparent procurement, efficient logistics and sound financial management;
- Coordinate procurement activities and support the programme team with the recruitment of national and international consultants and the selection of the responsible parties/ implementing partners and contractors (PCAs, UN2UN agreements, etc.) and manage electronic/manual registry of all correspondence;
- Responsible for programme filing system.
Impact of Results ?:
The key results have an impact on the programme, implementing, monitoring and reporting and adherence to UN Women rules and regulations.
- Respect for Diversity
- Awareness and Sensitivity Regarding Gender Issues
- Creative Problem Solving
- Effective Communication
- Inclusive Collaboration
- Stakeholder Engagement
- Leading by Example
Please visit this link for more information on UN Women’s Core Values and Competencies: http://www.unwomen.org/-/media/headquarters/attachments/sections/about%20us/employment/un-women-employment-values-and-competencies-definitions-en.pdf
- Shares knowledge and experience
- Actively works towards continuing personal learning and development, acts on learning plan and applies newly acquired skills
- Ability to gather and interpret data, reach logical conclusions and present findings
- Good organizational skills and ability to pay close attention to detail
Development and Operational Effectiveness:
- Ability to perform a variety of standard specialized and non-specialized tasks and work processes that are fully documented, researched, recorded and reported
- Ability to review a variety of data, identify and adjust discrepancies, identify and resolve operational problems
- Ability to perform work of confidential nature and handle a large volume of work
- Good knowledge of financial rules and regulations and Results Based Management
- Strong IT skills, knowledge of an ERP system is a strong advantage
- Ability to provide input to business processes
Required Skills and Experience
Education and certification:
- Secondary Education is required.
- University degree in economics, international relations, gender studies, management, political sciences, or others will be considered as the advantage.
- At least 7 year(s) of working experience in programming, administration and finance in development or/and humanitarian sector;
- Proven experience or understanding of issues of gender equality and the empowrement of women;
- Proven track record and experience in reporting and communicating results, and developing programme and project planning documents;
- Experience and advance knowledge in the usage of computers and office software packages (MS Word, Excel, etc.) and database packages;
- Prior work experience with UN or other international organization will be considered as an asset.
- Fluency in English and Turkish both verbal and written, is required.