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Executive Assistant

Washington D.C. (United States of America)

CARE has taken on an ambitious agenda and we need great talent to join us!

CARE is seeking a rock star Executive Assistant that will be responsible for providing a wide range of administrative support to the VP, Advocacy as well as to the VP, Humanitarian Policy and Practice. This position operates in a fast-paced, high stress, and dynamic environment. It maintains and enhances high levels of support in the wake of increasing levels of complexity and growing scope of coverage and sophistication.

The Executive Assistant will handle communications within CARE and with numerous outside contacts and vendors including Members of Congress, Administration officials, board members, donors and other important CARE stakeholders. The person in this role will work independently and innovatively providing daily administrative support to both Vice Presidents. S/he will constantly interact with the office of the CEO, the COO, the Executive Management Team (EMT), the executive assistants of the EMT and the DC Office Manager to resolve a variety of challenges to meet the growing and changing needs of the organization.

Responsibilities:

  • Coordination and submission of reports and other documents. Timely follow-up
  • Manage the general administration & support for the PAD and Humanitarian departments
  • Manage both Vice Presidents' schedules and travel arrangements
  • Schedule, plan and provide appropriate support for team meetings, (i.e. develop agendas, manage logistics, acquire and distribute meeting materials to external speakers and facilitators as needed)
  • Provide support in budget planning and management as well as invoice tracking and approvals
  • Liaise with internal and external Administrative Assistants (e.g. Administrative Assistants for Members of the Board of Directors) to schedule meetings and address or resolve cross-departmental issues and challenges
  • Provide support in the development of communication and presentations as needed
  • Perform other duties as assigned

Qualifications:

  • High school diploma or equivalent (GED) required
  • Must have 3 to 5 years of executive administrative, office management or relevant experience
  • Strong time management, prioritization, and planning skills
  • Excellent verbal and written communication skills; experienced document editor
  • Strong working knowledge of Microsoft applications including Word, Excel, Outlook, and PowerPoint
  • Must possess the ability to build and maintain relationships
  • Strong collaboration skills
  • Demonstrated commitment to integrity and confidentiality

To learn more about this position, click here!

Before applying, please make sure that you have read the requirements for the position and that you qualify.
Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.
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  • Organization: CARE - USA
  • Location: Washington D.C. (United States of America)
  • Grade: Administrative Services and Support - Generally no need for Higher Education - Administrative support
  • Occupational Groups:
    • Administrative support
  • Closing Date: 2017-12-08

What does it mean?

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