HR Specialist

Duties and Accountabilities

Under the supervision of the Chief Administration Officer, and as part of the SEforALL organization, the HR Specialist manages the HR function and activities for SEforALL. The position provides guidance on all aspects of human resources to the managers and staff while also implementing and delivering on all key processes.  

1. Recruitment & Selection (Talent Management)

• Supports, implements and administers the effective and  timely talent sourcing, i.e., recruiting, developing and retaining the best talents available to support the strategic HR needs of the organization, including establishing and monitoring recruitment indicators to ensure timely completion and quality of recruitment.
• In consultation with managers, and jointly with the CAO, develop and implement annual recruitment plans and sound budgets to coordinate targeted recruitment.
• Promotes, transparency, and consistency in the selection of staff and consultants.
• Provides technical guidance to managers on all aspects of recruitment and selection (staff and consultants).
• Monitors the implementation of the SEforAll Performance Management system.
• Develops human resources policies, systems and procedures as and when required.
• Ensures timely, equitable, transparent and systematic administration of all staff benefits including contracts extensions and termination.
• Reviews job descriptions in line with job classification policy, guidelines, procedures and related requirements.
• Reviews office structures, operations and updates job descriptions as needed.
• Develops HR annual work plan in consultation with the CAO.
• Supports annual HR budget planning exercise.

2. Staff Development & Career Development 

• Identifies organizational learning needs/priorities based on consultation with programme managers.
• Designs, conducts/ facilitates in-house learning and staff development activities.
• Track individual staff development requests through the performance management system and take follow-up actions.
• Promotes continuous learning, staff development and career development, in close collaboration with the managers and input from the SEforALL monitoring, evaluation and learning team.
• Supports staff/managers to conduct career conversations and performance feedback process.
• Establishes feedback mechanisms through information networks to further support continuous learning and lessons learned, i.e. exit interviews.   

3. Strategic HR Management

• Provides ongoing guidance, interpretation and technical support to management in all aspects of HR. Provides accurate and sound technical analysis to the management and HR planning process staffing, organization design, and change management.
• Conducts regular reviews of policies, procedures, and practices; develops and recommends improvements as necessary, and ensures timely communication of changes in policies and procedures to staff and management.

4. HR Transaction Management & Delivery

• Maintaines operational statistics and staff lists, preparing related monthly, quarterly and annual reports; maintain administrative steps in support of HR systems, processes and practices 

• Administers the Bamboo HR system and other relevant software for leave and attendance and time management.
• Supports all SEforALL recruitment processes, identifying appropriate contractual modalities and necessary administrative and contracts management steps, and ensuring compliance with SEforALL’s policies and processes.
• Serves as focal point with respect to time and attendance,  and administering, processing payments and benefits of staff and short term consultants, and other related administrative issues.
• Works closely with other members of the Operations team in on-boarding of staff and exit processes.

• Administration and management: Expert knowledge in the management of administrative processes in the HR  context.
• Communication: Excellent drafting ability and communication skills, both oral and written; ability to explain and defend, in a respectful and trusting context, difficult issues with respect to key decisions and positions to top management, senior staff, to staff, and members of intergovernmental bodies. .
• Planning and organization: Ability to independently establish detailed objectives, goals and targets for self and his/her colleagues and staff. Establish and plan deadlines, and ensure that deadlines are prioritized, managed and met. Manage work effectively to take account of changing circumstances. Monitor the delivery of work against a plan and deliver in an organized and timely manner. Develop strategies and clear goals that are consistent with the  strategies. Identify priority activities and assignments.  Adjust priorities as required. Allocate appropriate amount of time and resources for completing work. Foresee risks and allow for contingencies when planning; monitor and adjust plans and actions as necessary. Uses time efficiently and be able lead others to work to deadlines and maintain effectiveness under pressure.
• Technological awareness:  Keeps abreast of relevant available technology; understands applicability and limitations of technology in the HR context; actively seeks to apply technology to appropriate.
• Client orientation: Takes on leadership in ensuring that those to whom the HR function serves – staff, managers, potential recruits, counterparts - find themselves supported as “clients ”; builds and maintains clients’ trust and respect and builds productive partnerships; actively seeks out to identify clients’ needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client. Maintains client relationships in the face of conflicting demands or directions and provides evidence-based advice and solutions based on sound diagnosis and knowledge.  Acts as a credible business partner and works with a long-term and institution-wide perspective in addressing clients' needs.
• Creativity: Takes on leadership in improving existing HR policies, processes, systems and practices. Initiates adapting in new and different environments, and finds new solutions to address operational or strategic problems. Initiates, sets up and leads projects to develop organizational structures, systems or strategy and works on activities and in environments which are new for the organization while responding to the demands of stakeholders for new approaches to be adopted.

SEforALL Values

-   SEforALL offers exciting high-impact assignments, a collegial and creative work environment, and the opportunity for committed professionals to thrive and grow within flat hierarchies and in the pursuit of an inspiring mission.

-   SEforALL provides competitive compensation packages at its locations in Vienna and Washington and modern workplace arrangements in terms of flexibility and results orientation;

-  Applications received after the closing date will not be considered.

-  Only those candidates that are short-listed for interviews will be notified.

-   Qualified female candidates are strongly encouraged to apply.

-   SEforALL reserves the right to appoint a candidate at a level below the advertised level of the post.