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Project Assistant

Pristina (Kosovo)

Background

Situated in the middle of the Balkans, Kosovo is moderately exposed and highly vulnerable to natural disasters. According to the online disaster inventory management system (DesInventar), the most frequent types of disasters in Kosovo in the past 30 years are forest fires, floods and landslides. Most recently, Kosovo experienced severe floods in 2013, 2014 and 2016, and their total cost is estimated to be over EUR 4 million.

Municipalities with the lowest income are most vulnerable to natural disasters, which cause tremendous loss to infrastructure, households and agricultural land. The impact of such disasters is further exacerbated by persistent and high poverty and unemployment rates. Neither central nor local authorities can afford to compensate losses caused by natural disasters, and the lack of emergency/recovery fund within the Kosovo institutions poses a big constraint for stakeholders to initiate the early recovery actions.

The main central-level institution responsible for disaster risk reduction (DRR) is the Emergency Management Agency (EMA) under the Ministry of Internal Affairs (MIA). Other line ministries are also relevant as DRR is a cross-cutting theme. At the local level, municipal emergency committees, composed of municipal officials, Red Cross representatives and private sector, are responsible for developing risk assessments, response and contingency plans and other DRR documents. Moreover, in case of actual emergencies, the first responders are municipal directorates and local firefighting units, and municipal emergency committees conduct post-disaster damage assessments. As such, local stakeholders play a key role in DRR.

The main intended beneficiaries are both central and local stakeholders in DRR. More specifically, central stakeholders include EMA, line ministries and their relevant departments and agencies, gender equality officials, governing and technical bodies responsible for implementing the Kosovo DRR Strategy while local stakeholders are CSOs, municipalities and their populations.

Since 2010 UNDP in Kosovo has been supporting central and local institutions of Kosovo to enhance their capacities to prevent, prepare for and respond to disasters through various projects in disaster risk reduction (DRR).  The DRR UNDP project KDRRI2 and Disaster Resilience Initiative Support for Kosovo (D-RISK) projects also work with municipalities, including northern municipalities to develop capacities to manage risks and deal with disasters.

Through UNDP’s support, the Kosovo DRR Strategy 2016-2020 was developed and approved by central institutions in December 2016. While the newly-approved strategy will be a guiding principle in DRR for Kosovo for the next 5 years, an additional review of policies and legislations on DRR and climate-related risks as well as an identification of any gaps is required to further strengthen the legal and policy framework that can provide enabling environment for the DRR sector in Kosovo.  

In the frame of the DRR projects, UNDP Kosovo will continue further support to to further enhance the capacity of central authorities to implement disaster preparedness activities.

For more information: http://www.ks.undp.org/

The national UN Volunteer will be engaged in the administrative aspects of UNDP project and will assist the team with the implementation of project activities.

Duties and Responsibilities

Under the direct supervision of the UNDP Project Manager the national UN Volunteer will undertake the following tasks:

  • In close cooperation with the UNDP Project Manager  support the implementing of project activities and regularly following up the developments;
  • Assist the project team in preparing project reports and other project related materials;
  • Assist in organizing meetings workshops, trainings and events (preparing minutes, drafting and sending out invitations, agenda and drafting follow up actions),
  • Assist consultants and partners in successful implementation of the foreseen activities when necessary;
  • Assist the project team in cooperation with UNDP Communications to draft short stories / updates reflecting main project results for the UNDP web and social media accounts;
  • Assist in maintain regular contacts with key project partners, local communities, relations with local agencies or organizations present in the area  Disaster Risk Reduction, assist liaison between implementing partners, and other key project stakeholders;
  • Work closely with Emergency Management Agency (EMA) team in order to achive smooth implementation of project activities and events.
  • Perform any other duties within the scope of work.

Furthermore, UN Youth Volunteers are required to:

  • Strengthen their knowledge and understanding of the concept of volunteerism by reading relevant UNV and external publications and take active part in UNV activities (for instance in events that mark International Volunteer Day);
  • Be acquainted with and build on traditional and/or local forms of volunteerism in the host country;
  • Reflect on the type and quality of voluntary action that they are undertaking, including participation in ongoing reflection activities;
  • Contribute articles/write-ups on field experiences and submit them for UNV publications/websites, newsletters, press releases, etc.;
  • Assist with the UNV Buddy Programme for newly-arrived UN Youth Volunteers;
  • Promote or advise local groups in the use of online volunteering, or encourage relevant local individuals and organizations to use the UNV Online Volunteering service whenever technically possible.

Results/Expected Outputs:

  • Project outputs implemented successfully;
  • Ensured delivery of expected project results, consistent with project timeline and assigned resources;
  • Collaboration between and among relevant project stakeholders and UNDP Kosovo promoted and maintained;
  • Improved visibility of project results;
  • Age, Gender and Diversity (AGD) perspective is systematically applied, integrated and documented in all activities throughout the assignment;
  • A final statement of achievements towards volunteerism for development during the assignment, such as reporting on the number of volunteers mobilized, activities participated in and capacities developed.

Competencies

  • Computer skills:  Excellent Microsoft Office applications;
  • Excellent English and Albanian language skills (written and spoken), working knowledge in Serbian language desired;

Communication and Inter-Personal Skills:

  • Communicates effectively with staff at all levels of the organization and is outgoing and comfortable in handling external relations at all levels;
  • Demonstrates sensitivity, tact and diplomacy;
  • Duly understand cultural sensitivity and demonstrate appreciation for different cultures and practices.

Professional Capacity:

  • Excellent analytical skills;
  • Able to exercise sound judgment;
  • Adopt him/herself quickly at work in a highly pressured professional environment and ready to take on a wide range of tasks;
  • Self-motivated and able to recommend options for resolutions of issues;
  • Able to handle confidential and politically sensitive issues in a responsible and mature manner

Required Skills and Experience

  • Bachelor Degree in social sciences, business administration, public policy and other related fields
  • Minimum two year working experience in working with different stakeholders (local institutions) including civil society organizations, international organizations in field of governance, and other related fields.
  • Demonstrated exposure to project implementation and DRR activities
  • Desmonstrated interest or experience in dealing with social media platforms.
  • Previous experience as a volunteer at local, national or international levels a distinct advantage

Disclaimer

Living Conditions:

National UN Volunteer will be based at UNDP Kosovo premises & EMA permises . Selected national UN Volunteer is expected to commute to the respective office at his/her own expense.

Conditions of Service for National UN Volunteer

From Entry on Duty until 31/05/2018 contract; with possibility of extension subject to availability of funding, operational necessity and satisfactory performance. However, there is no expectation of renewal of the assignment.

Travel to duty station (if applicable) and a Settling-In-Grant will be provided in the event duty station is not within commuting distance from the place of recruitment. A Volunteer Living Allowance (VLA) of 569 EUR is provided monthly to cover housing, utilities and normal cost of living expenses. Life, health and permanent disability insurance are included (health insurance for up to 3 dependents), as well as final repatriation (if applicable) and resettlement allowance for satisfactory service.

*All References to Kosovo shall be understood to be in the context of UN Security Council resolution 1244 (1999)

Before applying, please make sure that you have read the requirements for the position and that you qualify.
Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.
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  • Organization: UNDP - United Nations Development Programme
  • Location: Pristina (Kosovo)
  • Grade: National UN Volunteer - Locally recruited Volunteer
  • Occupational Groups:
    • Project and Programme Management
    • Administrative support
  • Closing Date: 2017-11-15

What does it mean?

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