Human Resources Assistant, GS-6, Podgorica, Montenegro (open to nationals of Montenegro Only)

UNICEF Office in Podgorica, Montenegro invites applications for the position of Human Resources Assistant, GS6, FT

If you are a committed, creative professional and are passionate about making a lasting difference for children, the world's leading children's rights organization would like to hear from you.

For 70 years, UNICEF has been working on the ground in 190 countries and territories to promote children's survival, protection and development. The world's largest provider of vaccines for developing countries, UNICEF supports child health and nutrition, good water and sanitation, quality basic education for all boys and girls, and the protection of children from violence, exploitation, and AIDS. UNICEF is funded entirely by the voluntary contributions of individuals, businesses, foundations and governments.

Purpose of the Position

Under the supervision and guidance of the Operations Officer, the Human Resources Assistant acts a business partner to his/her CO clients. To do this, the HR Assistant applies a client-oriented approach to implement business solutions in key HR areas (i.e. benefits and entitlements, HR administration, recruitment, learning and development, etc.), in line with HR best practice and in compliance with UNICEF HR rules and regulations. 

Summary of key functions/accountabilities:

1. Interprets and provides advice to CO staff on key HR policies, in liaison with ECARO HR and the GSSC, where applicable.

• Keeps abreast of ongoing corporate HR policies, systems and best practice as part of the global HR reform and its impact at CO level. 

• Analyzes, verifies, and provides informed advice to staff on relevant HR policy and guidance on areas such as:  benefits, entitlements, leave, pension, medical insurance, recruitment, performance management, etc.

   

• Liaises with GSSC on implementation and processing of all issues related to HR administration (onboarding, maintenance and off-boarding) of CO staff.

   

1. Facilitates the effective recruitment and placement of staff and other UNICEF employees (i.e. consultants, interns, etc.) at CO level

• Coordinates the recruitment and placement of staff by interacting with hiring managers and ECARO HR, to support with talent outreach and sourcing, and candidate assessment.
•  Ensures correct and efficient monitoring of all recruitment requisitions, through timely review and compliance with corporate KPIs on completion of staff recruitment. .
• Uses UNICEF systems to generate HR data analytics to inform the office management on CO performance in key areas such as gender, geographical balance, compliance with performance planning and assessment, and any other indicators contributing to the CO performance.

• Coordinates the recruitment of other UNICEF employees (individual contractors, consultants, interns, UNVs, etc.) Advises hiring managers on corporate procedures related to performance evaluation of individual contractors and consultants. Provides quality assurance on the design of Terms and Reference and issuance of individual contracts to ensure competitive hiring and consistency across the office.

   

1. Coordinates the learning and development activities at CO level

• Engages with CO management and supervisors to facilitate and coordinate identification and establishment of learning and development CO needs.
• Proactively consults with CO management, LTC, ECARO HR and DHR to identify and compile available regional and global learning and development in support of the CO’s efforts towards development of staff capabilities and expertise.

• Liaises and supports CO teams in organizing workshops and learning and development events, ensuring that event facilitation and logistics are in place.  Obtains post workshop/events evaluations with the view to share the consolidated statistics and results in support to capacity development goals.

   

1. Liaises with ECARO HR and DHR on CO job classification and prepares documentation on CO staffing structure related processes.

• Engages and consults with respective supervisors/managers and supports them in drafting/reviewing/updating and finalizing job profiles and specific JDs. Where applicable, submits the required documentation for classification of revised job profile.
• Flags to supervisor possible discrepancies/ tasks in job profiles in line with CO discussions on best staffing structure against expected results.

• Follows up and liaises with HQ and RO on the status of job profile classification submissions.

   

1. Supports CO staff on Performance Management (PM) related matters in coordination with the supervisor and ECARO HR.

• Provides advice and briefings to CO staff on PM system, processes and people related matters, and consults or derives queries to supervisor or ECARO HR as appropriate.

Qualifications of Successful Candidate

• Completion of secondary education, preferably supplemented by technical or university courses in the area of human resource management.
• An University degree in the above mentioned  field will be considered as an asset.
• A minimum of 6 years of progressively responsible human resources work experience required
• Prior work experience in the UN system or international development organizations is an asset.
• Fluency in English and Montenegrin (written and verbal) language is required.

Competencies of Successful Candidate
Core Values

• Commitment
• Diversity and inclusion
• Integrity

Core competencies

• Communication (II)
• Working with people (II)
• Drive for results (II)

Functional Competencies

• Analyzing (II)
• Applying technical expertise (II)
• Planning and organizing (II)
• Following Instructions and Procedures (II)

To view our competency framework, please click here. 

Remarks:

Only nationals of Montenegro are eligible to be considered for this position type.

UNICEF is committed to diversity and inclusion within its workforce, and encourages qualified female and male candidates from all national, religious and ethnic backgrounds, including persons living with disabilities, to apply to become a part of our organization.