Human Resources Analyst

Under the overall guidance and direct supervision of the Human Resources Specialist, the HR Analyst ensures effective delivery of HR services in the Office. He/she interprets and applies HR policies, rules and regulations, implements internal procedures and provides solutions to a wide spectrum of complex HR issues. The HR Analyst promotes a collaborative, client-oriented approach and contributes to the maintenance of high staff morale.

The HR Analyst works in close collaboration with the Business Development, Programme, Operations and project teams in the CO and UNDP HQ staff ensuring successful CO performance in HR management.

Summary of key functions:

• Implementation of HR strategies and policies
• Effective HR management
• Conduct of UN-related surveys
• Facilitation of knowledge building and knowledge sharing.

Provides support to the implementation of HR strategies and policies focusing on achievement of the following results:

• Full compliance of HR activities with UN rules and regulations, UNDP policies, procedures and strategies; effective implementation of the internal control, analysis of parameters in support of proper design and functioning of the HR management system;
• CO HR business processes mapping and elaboration/establishment of internal Standard Operating Procedures (SOPs) in HR management;
• Analysis and elaboration of proposals on the strategic approach to proper use of contractual modalities, forecast of the staffing needs, performance evaluation and staff career development management;
• Manage offer process and negotiate compensation package including salary, start date and allowances;
• Prepare offer letter/employment agreement for signature by hiring manager, candidate and others as appropriate;
• Send candidate human resources orientation document and conduct HR Orientation for new staff.

Ensures effective administration of human resources focusing on achievement of the following results:

• The incumbent will be primarily responsible to oversee contract management and administration functions within the unit;
• Creation/update of positions in Atlas, association of positions to chart fields (COAs), update of COA information, setting up vendor, performing the functions of Admin.HR, Position Administrator and Absence Processor in Atlas. Preparation of contracts (FTAs/TAs, SCs);
• Timely follow up with Finance staff on Global payroll issues;
• Monitoring and tracking of all transactions related to positions, recruitment, benefits, earnings/deductions, retroactivity, recoveries, adjustments and separations through Atlas; 
• Preparation or review of submissions to the Compliance Review Panel/Board;
• Administration of delegated International staff entitlements and position funding delegated to CO;
• Administration of the CO rosters including e-rosters;
• Validation of cost recovery charges for HR services provided to other UN Agencies;
• Leave management and monitoring;
• Verification and procurement of relevant Chart of Accounts for the payment of salaries, entitlements and benefits FTA, TA and SC staff, both local and international), regular coordination with programme and project finance units as well as Office for Financial Management and Oversight;
• Periodic monitoring of correctness and delimitations of the CoA used for salaries, entitlements and benefits;
• Reviews requests for extension, separation and hiring ensures compliance with UNDP rules and regulations and corporate procedures. Ensure appropriate and timely actions for renewals of contracts, promotions, within-grade increments, and performance evaluations. Develop and implement plans, including timetables, for contract reviews, renewals and terminations; ensures timely notice to staff.

Ensures conduct of UN and UNDP-related surveys focusing on achievement of the following results:

• Organization and coordination of comprehensive and interim local salary, hardship and place-to-place surveys in coordination with the supervisor.

Ensures facilitation of knowledge building and knowledge sharing in the CO focusing on achievement of the following results:

• Participation in the organization and conduct of training for operations/ programme staff on HR issues;
• Synthesis of lessons learned and best practices in HR;
• Sound contributions to knowledge networks and communities of practice.

Functional Competencies:             

Building Strategic Partnerships

Level 1.2:  Maintaining a network of contacts

• ​Analyzes and selects materials for strengthening strategic alliances with partners and stakeholders

Promoting Organizational Learning and Knowledge Sharing

Level 1.2: Basic research and analysis

• Generates new ideas and approaches, researches best practices and proposes new, more effective ways of doing things
• Documents and analyses innovative strategies and new approaches

Job Knowledge/Technical Expertise

Level 1.2: Fundamental knowledge of own discipline

• Understands and applies fundamental concepts and principles of a professional discipline or technical specialty relating to the position.
• Possesses basic knowledge of organizational policies and procedures relating to the position and applies them consistently in work tasks.
• Analyzes the requirements and synthesizes proposals.
• Strives to keep job knowledge up-to-date through self-directed study and other means of learning.
• Demonstrates good knowledge of information technology and applies it in work assignments.

Promoting Organizational Change and Development

Level 1.2: Basic research and analysis

• Researches and documents ‘best practices’ in organizational change and development within and outside the UN system

Design and Implementation of Management Systems

Level 1.2: Research and analysis and making recommendations on management systems

• Maintains information/databases on system design features.
• Develops simple system components

Client Orientation

Level 1.2: Establishing effective client relationships

• Researches potential solutions to internal and external client needs and reports back in a timely, succinct and appropriate fashion.
• Organizes and prioritizes work schedule to meet client needs and deadlines.
• Establishes, builds and sustains effective relationships within the work unit and with internal and external clients.
• Actively supports the interests of the client by making choices and setting priorities to meet their needs

Promoting Accountability and Results-Based Management

Level 1.2: Basic monitoring

• Gathers, analyzes and disseminates information on best practice in accountability and results-based management systems.
• Monitors the implementation of corporate accountability and results-based management systems and makes recommendations to enhance performance of business units.

Core Competencies:

• Demonstrating/safeguarding ethics and integrity
• Demonstrate corporate knowledge and sound judgment
• Self-development, initiative-taking
• Acting as a team player and facilitating team work
• Facilitating and encouraging open communication in the team, communicating effectively
• Creating synergies through self-control
• Managing conflict
• Learning and sharing knowledge and encourage the learning of others. Promoting learning and knowledge management/sharing is the responsibility of each staff member. 
• Informed and transparent decision making

UNDP HR Certification programme

Education:

• Master’s Degree or equivalent in HR, Business Administration, or related field. A Bachelor’s Degree with additional 2 years’ relevant work experience will also be considered.

Experience:

• Up to 2 years of relevant experience with Masters’ Degree and 4 years of work experience with Bachelors’ degree at the national or international level in providing HR advisory services and/or managing staff and operational systems. 
• Experience in the usage of computers and office software packages (MS Word, Excel, etc) and experience in handling of web based management systems.

Languages:

• Fluency in English, Dari and/or Pashto.

Important applicant information

All posts in the GS categories are subject to local recruitment.

Applicant information about UNDP rosters

Note: UNDP reserves the right to select one or more candidates from this vacancy announcement.  We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.

Workforce diversity

UNDP is committed to achieving diversity within its workforce, and encourages all qualified applicants, irrespective of gender, nationality, disabilities, sexual orientation, culture, religious and ethnic backgrounds to apply. All applications will be treated in the strictest confidence.

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