Administration Assistant - Mogadishu (National Staff) - Somalia

Mogadishu

Organization: NRC - Norwegian Refugee Council
Location: Mogadishu
Grade: Administrative support - Administrative Services and Support - Generally no need for Higher Education
Occupational Groups:
- Operations and Administrations
- Administrative support
- Emergency Aid and Response
- Administration / Office work
Closing Date: Closed

The Norwegian Refugee Council (NRC) is a non-governmental, humanitarian organization with 60 years of experience in helping to create a safer and more dignified life for refugees and internally displaced people. NRC advocates for the rights of displaced populations and offers assistance within the shelter, education, emergency food security, legal assistance, and water,sanitation and hygiene sectors.

The Norwegian Refugee Council has approximately 5000 committed and competent employees involved in projects across four continents. In addition, NRC runs one of the world’s largest standby rosters -NORCAP, with 650 professionals, ready to be deployed on 72 hours notice when a crisis occurs

The Norwegian Refugee Council (NRC) has been present in Somalia since early 2004 and has since expanded its programme. Since 2004, the Norwegian Refugee Council (NRC) has demonstrated a regional competence and expertise in working with displaced populations. The Regional Office is based in Nairobi, Kenya with offices and operations in Somalia (Puntland, Somaliland and South & Central), Kenya, Ethiopia Yemen, Djibouti and South Sudan.

The purpose of the assistant position is to assist in the day to day implementation of the support functions responsibilities

Candidates can apply online by going through the " VACANCIES" link at www.nrc.no
Email or Paper applications will not be considered

Qualified female candidates are particularly encouraged to apply

Job description

Adhere to NRC policies, tools, handbooks and guidelines
Assist with the implementation of the support function portfolio according to plan of action
Ensure that the telephone bills, electricity and water bills are paid on time Requisition, receive, record, distribute and maintain adequate inventory of office and guesthouse supplies and consumables
Receive visitors and direct them accordingly
Prepare and develop status reports as required by management
Ensure proper filing of documents
Promote and share ideas for improvement of the support function
Maintain an appropriate filing, retrieval and archiving system for the Office administration section
Arrange for conferences and workshops
Arrange for staff and visitor’s visas, flight bookings, transport and accommodations
Receive and reconcile all flight and accommodation invoices
Ensure that the telephone bills, electricity and water bills are paid on time
Requisition, receive, record, distribute and maintain adequate inventory of office and guesthouse supplies and consumables
Booking ECHO and UNHAS flights
Assign, supervise and appraise the work of Cleaners and Cooks

Qualifications

Diploma in Business Administration or any related training.
Good oral and written communication skills
Good interpersonal skills
Good cultural awareness and sensitivity
Team player
Proactive and reliable
Presentable, friendly and patient
Attention to detail
Ability to plan and coordinate
Ability to work under pressure and meet deadlines
Basic Computer skills in MS Office Word and Excel, and Internet

Personal qualities

These are personal qualities that influence how successful people are in their job. NRC’s Competency Framework states 12 behavioural competencies, and the following are essential for this position:

Handling insecure environment
Planning and delivering results
Empowering and building trust
Communicating with impact and respect

We offer

Commencement: As soon as possible
Contract Duration: 1 year with possibility of extension
Duty Station: Mogadishu
Salary/Benefits: According to NRC's general directions.
The candidate is to observe NRC's four core values dedication, innovation, inclusivity, accountability and the Code of Conduct for all staff