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Programme Officer

Geneva (Switzerland)

Background Information - UNOPS

 UNOPS hosts the Stop Tuberculosis Partnership Secretariat (STBP) as of 1 January 2015, in Geneva, Switzerland. The vision of the Stop TB Partnership is to realize the goal of elimination of Tuberculosis (TB) as a public health problem and, ultimately, to obtain a world free of TB by ensuring that every TB patient has access to effective diagnosis, treatment and cure; stopping transmission of TB; reducing the inequitable social and economic toll of TB; and developing and implementing new preventive, diagnostic and therapeutic tools and strategies. The Stop Partnership is uniquely positioned to support the development and further implementation by partners of the current and future Global Plan, acting as a coordinator and catalyst for the range of partners engaged in the fight against TB.

Founded in 2001, the Stop TB Partnership's mission is to serve every person who is vulnerable to TB and ensure that high-quality treatment is available to all who need it. Our partners include international and technical organizations, government programmes, research and funding agencies, foundations, NGOs, civil society and community groups and the private sector.

Under the supervision and guidance of the Team Leader for Innovations and Grants (I&G), and in close collaboration with other members of the team, the incumbent will be responsible for preparing and tracking grants, diagnostic procurement supported by the team, consultancies, and tracking financial resources from major donors provided to the Innovations and Grants team. The incumbent will also help with administrative correspondence and reports related I&G team matters. 

Functional Responsibilities

Under the supervision of the Innovations & Grants (I&G) Team Leader the Programme Officer is responsible for following and implementing all UNOPS policies and procedures into the Innovations & Grants portfolio and  managing all financial operations of the team in compliance with UNOPS Financial rules and regulations as well as Stop TB Partnership Finance SOPs as approved by the STBP Board.

The specific responsibilities of the Programme Officer include:

  • Responsible for preparing new Grant Agreements, both competitive and noncompetitive.
  • Supervise finance related action for timely disbursements of funds to Grantees and other recipients of funds from the I&G team.
  • Maintain financial management system, controlling budget line expenditures and encumbrances, including record keeping to reflect all transactions related to the I&G activities in proper categories in accordance with the finance SOPs of the Partnership and the UNOPS financial rules and regulations.
  • Help with the preparation of Terms of References for external consultants as needed and manage their activities based on agreed Terms of Reference.
  • Prepare and maintain Donor Agreements, including any reports requested by I&G Donors.
  • Manage the procurement of new TB diagnostics for Grantees, coordinating efforts between Global Drug Facility (GDF), vendors and Grantees.
  • Using the Grant Management System (GMS) of TB REACH, perform ongoing review, analysis and reconciliation of accounts, investigating discrepancies and initiating timely corrective actions; implement effective risk management actions as per partnerships risk management system.
  • Support the maintenance of technical and financial reporting, to ensure that all Grantees execute their contractual responsibilities.
  • Review and provide comments on administrative and financial aspects for finalization of contract documentation for undertaking engagement for implementation of the activities by STBP partner agencies, NGOs and Service Providers.
  • Liaise with the STBP Admin Officer dealing with HR matters of the Partnership to keep the HR work plan updated with respect to costs and using correct HR cost allocations for preparing financial reports for STBP management, donors and the Coordinating Board.
  • Assist and act as back-up role when other team members are out of the office.
  • Perform other related duties as may be assigned by the supervisor.

Education

A Master’s degree in International Development, Public Health Financing, Business Administration, Management or a related field.

A First level university degree (Bachelor’s or equivalent) in combination with 2 additional years of relevant experience.

Experience

Minimum of 5 years of progressive professional experience in programme management, preferably in global health sector, including solid experience with grant management, as well as procurement, budget management and reporting.

Highly desirable and considered an asset:

  • Knowledge of UN rules and regulations with regards to grant making, procurement and financial procedures is an asset.
  • Ability to handle multi-dimensional portfolio in challenging and complex environments is a strong asset.
  • Proficient computer skills especially Microsoft applications with excellent skills in excel.
  • Experience in dealing with large financial systems with budgets exceeding $20 million annually.
  • Good knowledge of financial management and ERP systems.
  • Experience in multi-donor and multi-agency grants and projects.
  • Experience in financial aspects of programming activities. 

Languages

Fluency in both written and spoken English. Knowledge of French an asset.

Competencies

Develops and implements sustainable business strategies, thinks long term and externally in order to positively shape the organization. Anticipates and perceives the impact and implications of future decisions and activities on other parts of the organization.
Treats all individuals with respect; responds sensitively to differences and encourages others to do the same. Upholds organizational and ethical norms. Maintains high standards of trustworthiness. Role model for diversity and inclusion.
Acts as a positive role model contributing to the team spirit. Collaborates and supports the development of others. For people managers only: Acts as positive leadership role model, motivates, directs and inspires others to succeed, utilizing appropriate leadership styles.
Demonstrates understanding of the impact of own role on all partners and always puts the end beneficiary first. Builds and maintains strong external relationships and is a competent partner for others (if relevant to the role).
Efficiently establishes an appropriate course of action for self and/or others to accomplish a goal. Actions lead to total task accomplishment through concern for quality in all areas. Sees opportunities and takes the initiative to act on them. Understands that responsible use of resources maximizes our impact on our beneficiaries.
Open to change and flexible in a fast paced environment. Effectively adapts own approach to suit changing circumstances or requirements. Reflects on experiences and modifies own behavior. Performance is consistent, even under pressure. Always pursues continuous improvements.
Evaluates data and courses of action to reach logical, pragmatic decisions. Takes an unbiased, rational approach with calculated risks. Applies innovation and creativity to problem-solving.
Expresses ideas or facts in a clear, concise and open manner. Communication indicates a consideration for the feelings and needs of others. Actively listens and proactively shares knowledge. Handles conflict effectively, by overcoming differences of opinion and finding common ground.

Contract type, level and duration

Contract type: International Individual Contractors Agreement  (I-ICA-2)
Contract level: IICA-2/ICSC-10
Contract duration: One year with possibility of extension subject to satisfactory performance and availability of funds.

For more details about the ICA contractual modality, please follow this link:
https://www.unops.org/english/Opportunities/job-opportunities/what-we-offer/Pages/Individual-Contractor-Agreements.aspx 

Additional Considerations

  • Please note that the closing date is midnight Copenhagen time
  • Applications received after the closing date will not be considered.
  • Only those candidates that are short-listed for interviews will be notified.
  • Qualified female candidates are strongly encouraged to apply.
  • The incumbent is responsible to abide by security policies, administrative instructions, plans and procedures of the UN Security Management System and that of UNOPS.  

It is the policy of UNOPS to conduct background checks on all potential recruits/interns. Recruitment/internship in UNOPS is contingent on the results of such checks.

Before applying, please make sure that you have read the requirements for the position and that you qualify.
Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.
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  • Organization: UNOPS - United Nations Office for Project Services
  • Location: Geneva (Switzerland)
  • Grade: IICA-2, International Individual Contractors Agreement - Mid level
  • Occupational Groups:
    • Public Health and Health Service
    • Project and Programme Management
  • Closing Date: 2017-11-23

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