Logistics Assistant ( National Position ) AlDhalea - Yemen

Aden

Organization: NRC - Norwegian Refugee Council
Location: Aden
Grade: Administrative support - Administrative Services and Support - Generally no need for Higher Education
Occupational Groups:
- Administrative support
- Logistics
- Emergency Aid and Response
- Supply Chain
Closing Date: Closed

To provide logistics and procurement assistance for program activities in NRC - Aden

Job description

Procurement:
To manage and register all incoming requisitions in Al Dhaleh office and update status report on procurement for inclusion and circulation in the status report
To liaise with suppliers to ensure prompt and accurate delivery of goods, services and equipment.
To assist in preparation of documentation for bids committee meetings.
Maintain proper files of requisitions, quotations and purchase orders.
To report all procurement status in weekly/ monthly basis to the line manager.
Fleet, generators and transportation management
Responsibility on the fleet and generators management in Al Dhaleh office that will include fuel allocation for the vehicles.
Develop a monitoring system to ensure NRC fleet and generators are in good condition all the time.
Organize for the dispatch of goods and equipment whenever required and verify the packing list, waybills and export documentation
Prepare transport documentation accompanying dispatches such as packing lists, waybills and loading details to accompany shipment
Prepare fleet and generator report in accordance to NRC logistics guidelines
Manage NRC drivers in Al Dhaleh. develop work plan, capacity building plan and conduct annual performance review
Warehouse and Asset Management:
Manage inventory control/procurement of items at Al Dhaleh office and report all stock balances to the line manager in weekly/ monthly basis.
Update the Mission Assets inventory for Al Dhaleh office and guest/staff houses and generate periodic reports balances to the line manager in monthly basis

Qualifications

Experience from working as a warehouse/logistics assistant in a humanitarian/recovery context
Previous experience from working in complex and volatile contexts
Documented results related to the position’s responsibilities
Knowledge about own leadership skills/profile
Fluency in English, both written and verbal

Education field

Logistics
Administration / Organisation / Management

Education level

College / University, Bachelor's degree

Personal qualities

Can prioritize tasks and manage pressure.
Can work with different environment without feeling intimidated.
Able to communicate, collaborate with other NRC (Shelter, Education, FSL and M&E) and other NGO field staff.
Excellent inter personal and communication skills
High level of integrity
Excellent attention to detail
Organized and a good planner
Ability to work under pressure
Significant understanding of complex emergencies
Understanding of various donors’ requirements
Excellent working knowledge in Microsoft Office and a computer spreadsheet