Logistics Coordinator

Nairobi

Organization: DRC - Danish Refugee Council
Location: Nairobi
Grade: Mid level - Mid level
Occupational Groups:
- Logistics
- Supply Chain
- Managerial positions
Closing Date: Closed

BACKGROUND

DRC is a Danish international non-governmental organization, which promotes and supports durable solutions to the problems faced by refugees and internally displaced people all over the world. DRC is present in more than 30 conflict territories around the world assisting displaced people with shelter, food, income generating activities, legal aid and a wide range of other protection assistance.

Danish Demining Group (DDG) is a unit within DRC Danish Demining Group (DDG) is a Humanitarian Mine Action Unit in the Danish Refugee Council (DRC). DDG operates in some of the most fragile and conflict-affected places in the world. The focus is on those countries most affected by landmines and other explosive remnants of war as well as widespread proliferation of small arms and light weapons.

DRC-Kenya Program works primarily with displaced Somalis and Kenyan communities who host them. The programming’s main focus is livelihoods and protection during displacement and possible return.

PURPOSE

The Logistics Coordinator (LC) is responsible for all the procurement and logistic functions of Kenya Country Program in close collaboration with the field based procurement and logistics officers/assistants. S/he is responsible for ensuring compliance to DRC and donor procurement rules, regulations, inventory and asset management, systems and reporting and to supports the budget holders to ensure timely, responsible, cost effective and accurate use of funding. The LC is the most senior post holder in the procurement and logistics department of the Kenya Country Program.

KEY RESPONSIBILITIES

Logistics Management

Implement sustainable logistics systems for the efficient and effective implementation in the area of operations following DRC’s Operational Handbook;
Liaise with the logistics and procurement staff in the field offices on all logistics issues to ensure that all bottlenecks and challenges to delivery and distribution are mediated and/or overcome
Coordinate the logistics activities across all field offices by being in support and close collaboration with the project staff and the support staff
Prepare and participate in assessments in new project areas

Procurement Management

Identify and plan the CO purchases beforehand based on a Country Master Procurement Plan in collaboration with all relevant staff
Provide support and work closely with the program/ project heads in developing procurement plans.
Plan and implement an effective purchase order management system at Field level and organize schedules for bulk and economical purchases
Monitor local supply sources and chains and optimize supply to the field locations
Ensure the quality of the supply chain process

Inventory/Asset Management

Ensure that the Country Office Master Asset register is up-to-date at all times
Provide regular inventory updates for the different items stored within the DRC warehouses/stores
Ensure proper warehousing, stock management, and control systems, including documentation and reporting
Plan and manage the stock supplies according to local constraints

Vehicle Management and Maintenance

Ensure regular maintenance on the different vehicles of the organization, setup appropriate maintenance contract with suppliers or ensure an appropriate repair process with local technicians
Ensure that the fleet management requirements are actioned on a monthly basis;
Handle transport contracts negotiation with suppliers and follow up

Reporting

Ensure monthly reporting systems are implemented across the field offices in line with DRC procedures for procurement, stock, vehicles and assets.
Review the monthly logistics reports for the field office and advise programmes where there are irregularities or areas of concern that need follow up.
Make proposals to the HoFA and field SMTs for the implementation and the improvement of logistic procedures at the field offices
Any other duties as assigned by management.

QUALIFICATIONS & EXPERIENCE

Advanced degree in Logistics and Supply Chain strongly preferred with relevant professional certification
A minimum of 5 years in Logistics management experience in NGO environment, including significant field operations experience running both development and emergency programs
Substantial experience in logistics, including procurement, supply chain, fleet management & inventory
Ability to analyze information, evaluate options and to think and plan strategically
Excellent interpersonal, communication and presentation skills
Ability and willingness to change work practices and hours, and work with incoming teams in the event of major emergencies
Willingness and ability to travel extensively in country

POSITION DESCRIPTION

Location : Nairobi; with frequent travels to the field

Contract Duration : 12 months with possibility of extension (3 months’ probation

REPORTING ARRANGEMENTS

Reports to: Head of Finance & Administration.

Supervises: The Procurement & Logistics Officer and Logistics Clerk in Nairobi and acts as technical support for field based procurement/logistics assistants.

GENERAL

Commitments: DRC has a Humanitarian Accountability Framework, outlining its global accountability committments. All staff are required to contribute to the achievement of this framework into the work of DRC (http://www.drc.dk/HAF.4265.0.html)

Application Process

Qualified candidates are invited to submit their applications which should include a 1-page cover letter clearly stating their motivation and qualifications and a CV. Applications should include contact details of three professional referees who have supervised the candidate in the last five years. One referee must be the applicant’s most recent manager. Only applications that address the stipulated duties and meet the required qualifications will be considered.

We only accept applications sent via our online-application form on www.drc.ngo under Vacancies. Applications should be sent no later than: 1st December, 2017

If you have questions or are facing problems with the online application process, please contact job@drc.dk

Danish Refugee Council does not charge any kind of fee at any stage of the recruitment process nor does it use recruitment agents.

This vacancy is now closed.
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