Senior Supply Assistant_GS7_FT_Sana'a_Only For Yemeni Nationals

Under the supervision of the Supply and Procurement Officer, the supply assistant, provides a broad range of transactional, procedural and administrative tasks in support of the efficient supply and procurement of the country office, ensuring timely and efficient output that is in compliance with UNICEF rules and regulations, whilst demonstrating the capacity to research, adapt and evaluate irregular cases, and also to recommend improvements to process delivery and design.

INTERNAL/EXTERNAL VACANCY ANNOUNCEMENT 0047/2017

For 70 years, UNICEF has been working on the ground in 190 countries and territories to promote children's survival, protection and development. The world's largest provider of vaccines for developing countries, UNICEF supports child health and nutrition, good water and sanitation, quality basic education for all boys and girls, and the protection of children from violence, exploitation, and AIDS. UNICEF is funded entirely by the voluntary contributions of individuals, businesses, foundations and governments.

If you are a committed, creative Yemeni and are passionate about making a lasting difference for children,  the world's leading child rights organization. UNICEF would like to hear from you.

Post Title                     :           Senior Supply Assistant, (Only for Yemeni Nationals)

Contract type              :           Fixed Term Appointment

Level of Post              :           GS7

Number of Posts         :           1 Post

Duty Station               :           Sana’a

Post No                       :           12311

 PURPOSE:

Under the supervision of the Supply and Procurement Officer, the supply assistant, provides a broad range of transactional, procedural and administrative tasks in support of the efficient supply and procurement of the country office, ensuring timely and efficient output that is in compliance with UNICEF rules and regulations, whilst demonstrating the capacity to research, adapt and evaluate irregular cases, and also to recommend improvements to process delivery and design.

How Can You Make A Change?

1. Receives supply requisitions, ensuring accuracy of specifications of items, target arrival time and confirms availability of funds. Obtains additional information from the requesting sections as necessary.
2. Compiles lists of local sources of procurement which should be cleared and approved by Supply and Logistics Section Manager. If LTA exists with more than one suppliers, placement of order should be consulted with Supply and Logistics Section Manager
3. Prepare and issue solicitation documents (RFQ, ITB and RFP) which should be cleared by purchasing officer(s) / managers depending on the value.
4. Arranges and participates in pre-bid meeting (if applicable), bid openings.
5. Makes efforts to receive minimum of three offers against solicitations. If necessary, remind invitees before closure date of solicitation.
6. Compiles price tabulations with price ratings, delivery timing and other conditions of offers. Arrange sample evaluation with relevant section when it is applicable.
7. Draft recommendations for order placement, prepares CRC submissions for finalization by the CRC secretariat.
8. Once decision on supplier is taken on local procurement, ensures the selected vendors are registered in UNICEF system as well as UNGM, draft PO/Contact in VISION, compiles purchase order documents for supervisor’s signature and ensures distribution of signed purchase document (PO/Contract) to all required offices.
9. Follow up on delivery of supplies in case of local PO. Monitors GIT of deliveries by local deliveries and alert management for significant delays. Arrange pre-delivery inspection with contractors and share the report with relevant sections.
10. Corresponds with programme Sections/Field offices and suppliers on supply and procurement matters. Coordinates meetings such as Tender Opening Committee, CRC, UN Procurement Group, Supply – Programme meeting, Supply and Logistics Section meeting etc.  by arranging for suitable dates and rooms, and by preparing and distributing files containing the cases to be presented. Drafts minutes of these meetings when it is required.
11. Prepares Direct Orders (Purchase Orders) against existing Long Term Arrangements (LTA) ensuring that the LTA has valid quantities and lead-time meets requirements
12. Maintains manual and automated procurement files and records; provides purchase information to receiving and inventory staff; maintains procurement supply and vendor reference library. Keep record of CRC.

MINIMUM QUALIFICATIONS*

Education:

Completion of secondary education or equivalent, supplemented by courses in purchasing methods and/or accounting. 

Experience:

Seven years of progressively responsibility in clerical or administrative work with specialized experience in purchasing a variety of materials and services

Language: Fluency in English and Arabic (both written and verbal) is required

COMPETENCY PROFILE:

i)  Core Values (Required)

Commitment      

Diversity and Inclusion     

Integrity

ii)  Core Competencies (Required)

Communication [II] 

Working with People [II] 

Drive for Results [II]

3. Functional Competencies (Required)

Analyzing [II]

Applying Technical Expertise [II]

Following instructions and Procedures [II]

Planning and Organizing [II]

While UNICEF seeks to recruit the best talent in the Yemeni labor market to be able to deliver the best possible services for the children in Yemen, we would like to make it clear that we never use any third party in any of the recruitment processes for all junior and senior positions advertised. All received applications are treated with high level of transparency and professionalism. Only applicants whose profiles meet the advertised job requirements are considered and only within the announced deadline.

في حين تسعى اليونيسف لإستقطاب أفضل الكوادر في السوق اليمنية لتتمكن من تقديم أفضل خدمة للأطفال في اليمن، تود التنويه إلى أنها لا تستعين بأي شخص أو جهة (قد يقدم نفسهـ/ـا) كوسيط أو طرف ثالث في أي من عمليات التوظيف وفيما يخص جميع الوظائف، باستثناء الإعلان عبر وسائل الإعلام والمواقع الإليكترونية. إن اليونيسف، منظمة الطفولة، تعمل بمستوى عال من الشفافية والمهنية. ولا يتم التواصل إلا مع المتقدمين الذين توافقت مؤهلاتهم وخبراتهم مع الوظائف المعلن عنها والتي تقدموا لها في الموعد المعلن.

UNICEF, is committed to diversity and inclusion within its workforce, and encourages qualified female and male candidates, including persons living with disabilities, to apply to become a part of our organization. UNICEF is a smoke-free environment.

Only short listed candidates will be contacted.