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Receiving and Inspection Clerk(G3)

Vienna

  • Organization: IAEA - International Atomic Energy Agency
  • Location: Vienna
  • Grade: Administrative support - GS-3, General Service - No need for Higher Education - Locally recruited position
  • Occupational Groups:
    • Administrative support
    • Renewable Energy sector
    • Internal audit, Investigation and Inspection
    • Monitoring and Evaluation
    • Nuclear Technology
    • Facilities and Property Management Unit
    • Management, Administration and Finance
  • Closing Date: Closed

Organizational Setting

 

The Department of Management (MT) provides a ‘platform of services’ that serves as a foundation for the successful delivery of the IAEA’s scientific and technical programmes. Its mission statement is as follows\: “MT is a partner and a business enabler that champions change and efficiency, leveraging a common purpose”. Thus, among other support activities, it assists a scientific manager in recruiting the right expert, helps a technical officer coordinate the purchase of radiation equipment and ensures that all Board documents are translated and distributed on a timely basis to Member States.

 

The Department of Management’s Division of General Services (MTGS) provides service functions to the IAEA through its five Sections that ensure facilities management for its headquarters and for the Seibersdorf laboratories campus, travel, transport and general support services, archives and records management, and the operation of the Vienna International Centre Commissary.

 

The Facilities Management Section provides technical advice and has overall responsibility for the implementation of major facilities management specific projects and administrative services for all IAEA premises. This includes providing technical services for IAEA meetings and conferences in the Vienna International Centre (VIC) and the Austria Center Vienna, including set-up and operation of worldwide video conferences and video job interviews for the IAEA.


Main Purpose

 

Reporting to the Supervisor, RIG, the Receiving and Inspection Clerk creates receipts for the received goods in the ERP; inputs and maintains the MTGS Receiving Logbook and issues delivery notes to the Asset Management Groups. He/She checks that all incoming shipments are arranged in line with accepted standards and procedures.


Functions / Key Results Expected

 

- Receive and inspect delivered goods and packaging, check and ensure if all proper delivery notes are supplied.
- Receipt goods delivered using AIPS as part of the payment authorization process , input and maintain the data in MTGS Receiving Logbook according to established standards and procedures, and issue delivery notes to the Asset Management Group.
- Review outgoing shipments to ensure goods are packed safely and in the most economical way and process shipping requests in AIPS.
- Arrange goods received on the shelves and prepare for the dispatch to the requestors or end-users.
- Report load-bearing issues including safety risks of shelving to supervisor according to established standards.

Competencies and Expertise

Core Competencies

Name Definition
 
Planning and Organizing Plans and organizes his/her own work in support of achieving the team or Section’s priorities. Takes into account potential changes and proposes contingency plans.
 
Communication Communicates orally and in writing in a clear, concise and impartial manner. Takes time to listen to and understand the perspectives of others and proposes solutions.
 
Achieving Results Takes initiative in defining realistic outputs and clarifying roles, responsibilities and expected results in the context of the Department/Division’s programme. Evaluates his/her results realistically, drawing conclusions from lessons learned.
 
Teamwork Actively contributes to achieving team results. Supports team decisions.

Functional Competencies

Name Definition
 
Knowledge sharing and learning Actively seeks opportunities to learn by formal and informal means; learns from others, adopting and sharing best practice.
 
Judgement/decision making Consults with supervisor/manager and makes decisions in full compliance with the Agency’s regulations and rules.

Required Expertise

Function Name Expertise Description
     
Administrative Support Data Management Accuracy and ability to pay close attention to details.
     
Administrative Support MS Office (Word, Excel, Outlook, PowerPoint) Good knowledge of MS Office 2010 (Outlook, Word, Excel, PowerPoint) which is the IAEA standard, and ability to use databases.

Qualifications, Experience and Language skills

 

  • Completed secondary education.
  • Minimum of two years of working experience in the field of storage/warehouse operation. Experience organizing shelving and storage space is an advantage.
  • Good oral and written command of English and German. Knowledge of other official IAEA languages (Arabic, Chinese, French, Russian and Spanish) is an asset.
  • English language test (level 2) and typing test (level 2) to IAEA standard.

Remuneration

 

The IAEA offers an attractive remuneration package including a tax-free annual net base salary starting at EUR 32770 (subject to mandatory deductions for pension contributions and health insurance), 6 weeks' annual vacation, pension plan and health insurance

Appointment is subject to a satisfactory medical report. Recruitment will be on a LOCAL BASIS only. Outside applicants are required to supply to the IAEA or to authorize it to seek all information relevant to their suitability for employment by the IAEA. Testing may be part of the recruitment process.
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Applicants should be aware that IAEA staff members are international civil servants and may not accept instructions from any other authority. The IAEA is committed to applying the highest ethical standards in carrying out its mandate. As part of the United Nations common system, the IAEA subscribes to the following core ethical standards (or values)\: Integrity, Professionalism and Respect for diversity. Staff members may be assigned to any location. The IAEA retains the discretion not to make any appointment to this vacancy, to make an appointment at a lower grade or with a different contract type, or to make an appointment with a modified job description or for shorter duration than indicated above.
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This vacancy is now closed.
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