UNICEF Internal Vacancy Notice: Programme Assistant - Communications, GS6 - Kathmandu (Fixed Term)

Under the close supervision and guidance of the Chief of Communications, NOD/P4, the Programme Assistant will support the respective section through providing a range of procedural, administrative, operational support in developing, implementing, executing and monitoring their Country Programme including support in media monitoring and photo archiving, ensuring timely and effective delivery that is consistent with UNICEF rules and regulations.

If you are a committed, creative professional and are passionate about making a lasting difference for children, the world's leading children's rights organization would like to hear from you.

For 70 years, UNICEF has been working on the ground in 190 countries and territories to promote children's survival, protection and development. The world's largest provider of vaccines for developing countries, UNICEF supports child health and nutrition, good water and sanitation, quality basic education for all boys and girls, and the protection of children from violence, exploitation, and AIDS. UNICEF is funded entirely by the voluntary contributions of individuals, businesses, foundations and governments.

Purpose of the Position

Under the close supervision and guidance of the Chief of Communications, NOD/P4, the programme assistant supports the respective section through providing a range of procedural, administrative, operational support in developing, implementing, executing and monitoring their country programme including support in media monitoring and photo archiving, ensuring timely and effective delivery that is consistent with UNICEF rules and regulations.  

Key Expected Results

• Support in Media Monitoring and Photo Archiving
• Support to programme development, planning and execution.
• Support to monitoring and reporting of programme results
• Support in resource mobilization
• Support in knowledge management and capacity building

Key Accountabilities and Duties & Tasks

1. Support in Media Monitoring and Photo Archiving

• The Programme Assistant will prepare daily e-clippings of news stories featured in online news portals as well as print media on issues related to Nepali children as well as UNICEF Nepal and its activities in Nepal. In addition, the Administrative Assistant, upon request, will also provide packages of comprehensive news coverage related to specific UNICEF events, press releases and activities.

• The Programme Assistant will become the custodian of the digital photo archive in the office, uploading pictures with their captions into the archive, liaising with the photographers for details needed to develop full captions, and providing images as per specific request by various sections

2. Support to programme development, planning and execution.

• Researches, analyzes, verifies, synthesizes and compiles qualitative and quantitative data and information from a variety of sources on subject matters relevant to the work of the section to facilitate preparation of reports, working papers, and presentations.  

• Drafts project documents, work plans, budgets, proposals on implementation arrangements.

• Carries out transactions in VISION ensuring programme results, activities and programme coding are as per annual work plans (AWPs), and makes amendments and alterations as per section revisions when necessary.

• Monitors and tracks the efficient distribution of supplies that are required for effective programme delivery.

3. Support to monitoring and reporting of programme results

• Prepares monitoring and reporting information for supervisor on agreed performance indicators to drive more efficient management and accountability for results.

• Monitors budgets and financial expenditures of section, ensuring compliance with UNICEF rules and regulations, keeping supervisor informed and advised on actions for decision/follow up.

4. Support in resource mobilization

• Researches, analyzes, verifies, and synthesizes data and information in support of preparing reports pertaining to donors (both current and potential).  

• Researches, analyzes, verifies, and synthesizes data and information to assist in the preparation of periodic or ad-hoc financial reports relating to country office and donors to support the office in optimizing use of programme funds.

• Carries out transactions in VISION pertaining to grants for his/her section such as registering grant allotments and tracking expiring programme grants.

    5.  Support in Knowledge Management and capacity building

• Researches, analyzes, verifies and synthesizes information on best practices and lessons learnt to support knowledge development and capacity building

• Supports capacity development activities related to performance monitoring, programme development, and related internal UNICEF systems/tools by preparing training materials and participating on exercises pertaining to program processes and procedures which aim to build capacity of stakeholders

Qualifications of Successful Candidate

• Completion of secondary education, preferably supplemented by technical or university courses related to the work of the organization. 
• A minimum of 6 years of progressively responsible administrative or clerical work experience is required. 
• Experience in compiling media clippings, photography and photography archiving an asset.
• Fluency in English and in the local language of the duty station required.

Competencies of Successful Candidate

Core Values

• Commitment
• Diversity and Inclusion
• Integrity

Core competencies

• Communication [ll]
• Working with People [ll]
• Drive for Results [ll]

Functional Competencies

• Analyzing [ll]
• Applying technical expertise [ll]
• Planning and organizing [ll]
• Following Instructions and Procedures [ll]

To view our competency framework, please click here. 

UNICEF is committed to diversity and inclusion within its workforce, and encourages qualified female and male candidates from all national, religious and ethnic backgrounds, including persons living with disabilities, to apply to become a part of our organisation.

* Post effective date 01 January 2018