Programme Associate - FTA G6

Under the overall guidance of the Country Director and direct supervision of the Sustainable Development Officer, the Programme Associate ensures effective delivery of the Country Office programme by entering and managing data and supporting programme implementation consistent with UNDP rules and regulations.

The Programme Associate can supervise clerical and support staff of the Programme Unit. The Programme Associate works in close collaboration with the operations, programme and projects’ staff in the Country Office and UNDP HQs as required for resolving complex finance-related issues and exchange of information.

Summary of Key Functions:

q  Support to formulation of programme strategies and implementation of the Country Programme Action Plan

q  Support to management of the Country Office programme

q  Assist the program officer in the preparation of Project Documents, conceptual notes and various documents for the sustainable development programme.

q  Administrative support to the Programme Unit

q  Support to resource mobilization

q  Collaboration in auditing of the Sustainable Development projects  

q  Facilitation of knowledge building and knowledge sharing

1. Supports formulation of programme strategies and implementation of the Country Programme Action Plan focusing on achievement of the following results:

Constant Follow-up with the budget and procurement plan and hiring personnel of the projects ensuring always the goals and objectives are being achieved.

Constant Follow-up of the quarterly and annual reports of the projects in terms of goals and results, assuring quality and the relevance for corporate purposes of UNDP, implementing partners and the donors.

q   Presentation of background information for formulation of country programme, draft project documents, work plans, budgets, proposals on implementation arrangements.

2.  Provides effective support to management of the CO programme focusing on the achievement of the  following results:

q   Creation of a project in Atlas, preparation of required budget revisions, revision of project award and project status, determination of unutilized funds, operational and financial close of a project.

q   Provision of guidance to the executing agencies on routine implementation of projects.

q   Presentation of information for audit of Sustainable development projects, supports implementation of audit recommendations.

     3.     Provides administrative support to the Programme Unit focusing on achievement of the   following    results:

q   Review of sustainable development projects, Financial Reports; preparation of non-PO vouchers for development projects.

q   Maintenance of the internal expenditures control system which ensures that vouchers processed are matched and completed, transactions are correctly recorded and posted in Atlas.

q   Timely corrective actions on unposted vouchers, including the vouchers with budget check errors, match exceptions, unapproved vouchers.

q   Creation of requisitions in Atlas for development projects, register of goods receipt in Atlas.

q   Making budget check for requisitions, POs and vouchers.

    4 . Supports resource mobilization focusing on achievement of the following results:

q   Analysis of information on donors, preparation of donor’s profile.

q   Track and reporting on mobilized resources. Review of contributions agreement, managing contributions in Atlas.

5.      Ensures facilitation of knowledge building and knowledge sharing in the CO focusing on achievement of the following results:

q   Organization of trainings for the operations/ projects staff on programme.

q   Synthesis of lessons learnt and best practices in programme.

q   Sound contributions to knowledge networks and communities of practice.

The key results have an impact on the overall performance of the Programme Unit and success in implementation of programme strategies.  Accurate analysis, data entry and presentation of information ensure proper programme implementation.

Functional Competencies:             

Advocacy/Advancing A Policy-Oriented Agenda

Level 1.1: Support the preparation of information for advocacy

q  Identifies relevant information for advocacy for a variety of audiences

Results-Based Programme Development and Management

Level 1.1: Contributing to results through provision of information

q  Provides information and documentation on specific stages of projects/programme implementation

q  Provides background information to identify opportunities for project development and helps drafting proposals

Building Strategic Partnerships

Level 1.1: Maintaining information and databases

q  Analyzes general information and selects materials in support of partnership building initiatives

q  Maintains databases of donor information

q  Tracks and reports on mobilized resources

Innovation and Marketing New Approaches

Level 1.1: Implementing processes and uses products

q  Documents and tracks innovative strategies/best practices/new approaches

q  Responds positively to new approaches

Resource Mobilization (Field Duty Stations)

Level 1.1: Providing information for resource mobilization strategies

q  Maintains information/databases on potential and actual donors

q  Maintains database of project files

q  Provides data and information needed for preparation of project documents

Promoting Organizational Learning and Knowledge Sharing

Level 1.1: Basic research and analysis

q  Researches best practices and poses new, more effective ways of doing things

Job Knowledge/Technical Expertise

Level 1.1: Fundamental knowledge of processes, methods and procedures

Understands the main processes and methods of work regarding to the position

Possesses basic knowledge of organizational policies and procedures relating to the position and applies them consistently in work tasks

Strives to keep job knowledge up-to-date through self-directed study and other means of learning

Demonstrates good knowledge of information technology and applies it in work assignments

Demonstrates in-depth understanding and knowledge of the current guidelines and project management tools, and utilizes these regularly in work assignments

Global Leadership and Advocacy for UNDP’s Goals

Level 1.1: Research and analysis

Identifies relevant information for advocacy for UNDP’s goals for a variety of audiences

Client Orientation

Level 1.1:  Maintains effective client relationships

Reports to internal and external clients in a timely and appropriate fashion

Organizes and prioritizes work schedule to meet client needs and deadlines

Responds to client needs promptly

Core Competencies:

Demonstrating/safeguarding ethics and integrity  

Demonstrate corporate knowledge and sound judgment

Self-development, initiative-taking

Acting as a team player and facilitating team work

Facilitating and encouraging open communication in the team, communicating effectively

Creating synergies through self-control

Managing conflict

Learning and sharing knowledge and encourage the learning of others. Promoting learning and knowledge management/sharing is the responsibility of each staff member.

Informed and transparent decision making

Education:

Secondary Education, preferably with specialized certification in Accounting and  Finance. University Degree in Business or Public Administration, Economics, Political Sciences and Social Sciences  would be desirable, but it is not a requirement.

Experience:

6 years of progressively responsible administrative or programme experience is required at the national or international level/ Or 2 years of progressively responsible administrative or programme experience with a University Degree.

Experience in the usage of computers and office software packages (MS Word, Excel, etc) and advance knowledge of spreadsheet and database packages, experience in handling of web based management systems.

Language Requirements:

Fluency in English and Spanish

Important applicant information

All posts in the GS categories are subject to local recruitment.

Applicant information about UNDP rosters

Note: UNDP reserves the right to select one or more candidates from this vacancy announcement.  We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.

Workforce diversity

UNDP is committed to achieving diversity within its workforce, and encourages all qualified applicants, irrespective of gender, nationality, disabilities, sexual orientation, culture, religious and ethnic backgrounds to apply. All applications will be treated in the strictest confidence.

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