Onboarding Coordinator Consultant - Extended

Onboarding Coordinator

Songdo, SouthKorea

The Green Climate Fund (“GCF”) is a new multilateral fund created to make a significant and ambitious contribution to the global efforts towards attaining the goals set by the international community to combat climate change.

GCF will contribute to the achievement of the ultimate objective of the United Nations Framework Convention on Climate Change (UNFCCC). In the context of sustainable development, GCF will promote the paradigm shift towards low-emission and climate-resilient development pathways by providing support to developing countries to limit or reduce their greenhouse gas emissions and to adapt to the impacts of climate change, taking into account the needs of those developing countries particularly vulnerable to the adverse effects of climate change.

GCF is governed by a Board, composed of an equal representation of developed and developing countries. The Fund is operated by an independent Secretariat headed by an Executive Director. GCF will pursue a country-driven approach in its operations.

The Fund seeks to recruit an Onboarding Assistant to join its team at its headquarters in Songdo, Republic of Korea, for a period of 6 months.

Role

Under the supervision of the Recruitment Specialist and overall guidance of the Head of Human Resources, the Onboarding Assistant will be in-charge of coordinating between new staff and the relevant Divisions with in the Fund to ensure successful and seamless onboarding of new staff.

Duties and responsibilities

The Onboarding Consultant will be responsible for but not limited to:

• Coordinate between potential and new staff members and other stakeholders within the Fund such as Facility, Protocol, HR, and the hiring division;

• Ensure that all personnel documentation is received such as health certificates, diplomas, insurance registration, personal information form, etc;

• Coordinate with Protocol to ensure visa to enter Korea is received in a timely manner;

• Provide necessary information and answer new staff members’ questions regarding housing, relocation, etc;

• Coordinate onboarding with the hiring division; ensure that new staff members’ office space and IT equipment are ready and that the hiring division is informed of any changes with the new staff member’s starting date;

• Coordinate with the Fund’s medical referee to ensure health checks are provided prior to newt Saff’s start date; ensure that staff receives medical reimbursement as it relates to medical checkup costs;

• Coordinate with Incheon City Representative on the Staff’s benefits from Incheon City Government;

• Assist the new staff member with opening a bank account, getting shipping and installation allowance, etc;

• Provide advice on any other matter relevant to a new staff members’ onboarding;

• Maintain new hire records and provide any reports as needed;

• Facilitate new staff members and their family’s introduction to the GCF Family Working Group;

• Any other tasks that may be required by the Head of HR.

Required experience and qualifications

• Bachelor’s degree, with three (3) years of relevant experience;

• Experience in administrative, operational services, and/or relevant work is desirable;

• Ability to deal with large volumes of work under time pressure with a high level of accuracy in details;

• Ability to organize her/his work, set priorities, meet critical deadlines, and follow up on assignments with minimum direction;

• Strong teamwork and interpersonal skills, and highly developed cultural sensitivity in communicating with all levels of staff and external clients, both orally and in writing; 

• Good knowledge of office technology such as MS office package, and experience in working with databases is highly desirable; and

• Fluency in English and Korean is essential; knowledge of another United Nations language is an advantage.

Candidates of all nationalities are welcome to apply. However, the compensation and benefits package for this position will be determined on the basis of a local recruitment.

Interested candidates, are required to send an email attaching their CV and a letter of interest in a single file to: roster@gcfund.org

File name: “[last name], [first name]” (e.g.Peterson, Anna)

Subject line: “OnboardingCoordinator”

Please indicate your earliest availability to take up the assignment, and the required notice-period, if employed.

Closing date for applications is extended to 24 November, 2017 (11 AM,KST). Previous applicants are under consideration and need not re-apply.