Finance Assistant (NS)(G5)

Vienna

Organization: IAEA - International Atomic Energy Agency
Location: Vienna
Grade: Administrative support - GS-5, General Service - No need for Higher Education - Locally recruited position
Occupational Groups:
- Administrative support
- Banking and Finance
- Security policy
- Technology, Electronics and Mechanics
- Renewable Energy sector
- Monitoring and Evaluation
- Nuclear Technology
- Safety Assessment Section
- Internal audit and inspection
Closing Date: Closed

Organizational Setting

The Department of Nuclear Safety and Security (NS) formulates and implements the IAEA's nuclear safety and security programme, which encompasses the Agency's activities to protect people and the environment from radiation exposure, and responds to the safety and security related needs of its Member States.

The objective of the Division of Nuclear Installation Safety (NSNI) is to achieve and maintain a high level of safety of nuclear installations worldwide that are under design or construction or in operation. The Division does this by establishing standards of safety for the protection of health, including standards for nuclear power plants and other nuclear installations and facilities, and by providing for the application of these standards through, among other things, support for the IAEA's Technical Cooperation programme, the rendering of safety review services, the promotion of education and training, the fostering of information exchange and the coordination of research and development. In addition, the Division helps ensure safety at nuclear installations by promulgating international safety instruments such as the Convention on Nuclear Safety and the Code of Conduct on the Safety of Research Reactors. NSNI comprises five Sections\:

â¢External Events Safety Section
â¢Operational Safety Section
â¢Safety Assessment Section
â¢Regulatory Activities Section
â¢Research Reactor Safety Section

The Safety Assessment Section (SAS) helps to improve the capability of Member States in carrying out effective safety assessments and enhancing the safety of nuclear installations to achieve a high level of safety by developing safety standards and guides for design and safety assessment; by promoting the use of advanced safety assessment methods and tools with enhanced integration of deterministic and probabilistic approaches and the use of risk-informed and performance-based safety evaluation approaches.

Main Purpose

Under the supervision of the Director, the Finance Assistant contributes to the effective facilitation of the Division's extra budgetary financial activities by serving the focal point for financial arrangements and providing validity of financial transactions. The Finance Assistant also provides quality assurance of documents leaving the Division ensuring they are in compliance with IAEA standards, rules and procedures.

Functions / Key Results Expected

Serve as the focal point for implementing the financial arrangements in support of activities using extra budgetary funds.
Using AIPS, support actions necessary to complete programmatic inputs and to report on the status of the implementation of programmatic activities.
Provide financial monitoring assistance, maintaining an accurate overview of all expenditures and funds transfers between tasks, and prepare status reports for managers and donors in accordance with the terms of the contribution agreements. Process administrative actions by means of the IAEA's electronic systems (AIPS and Travel Arranger) and ensure that IAEA standards, rules and procedures are applied.
Within the assigned responsibilities, liaise with Missions and different Departments of the IAEA on procedures for the acceptance and reporting of contributions as required. Assist with consolidating inputs for the final donor reports as required.
Provide administrative assistance as required.

Competencies and Expertise

Core Competencies

Name	Definition

Planning and Organizing	Plans and organizes his/her own work in support of achieving the team or Sectionâs priorities. Takes into account potential changes and proposes contingency plans.

Communication	Communicates orally and in writing in a clear, concise and impartial manner. Takes time to listen to and understand the perspectives of others and proposes solutions.

Achieving Results	Takes initiative in defining realistic outputs and clarifying roles, responsibilities and expected results in the context of the Department/Divisionâs programme. Evaluates his/her results realistically, drawing conclusions from lessons learned.

Teamwork	Actively contributes to achieving team results. Supports team decisions.

Functional Competencies

Name	Definition

Judgement/Decision Making	Consults with supervisor/manager and makes decisions in full compliance with the Agencyâs regulations and rules.

Client Orientation	Establishes effective relationships with clients to understand and meet or exceed their needs. Finds ways to ensure client satisfaction.

Analytical thinking	Gathers and analyses information, identifying critical relationships and patterns among data and proposes workable solutions.

Required Expertise

Function	Name	Expertise Description

Administrative Support	MS Office (Word, Excel, Outlook, PowerPoint)	Proficiency in MS Office and the ability to use databases

Finance	Enterprise Resource Planning (ERP) system	Hands on experience with the use of Oracle or similar Enterprise Resource Planning system (ERP)

Finance	Financial Transactions	Sound mathematical and numerical skills and the ability to pay attention to detail and maintain a high level of accuracy in preparing and posting financial transactions in financial systems

Asset Expertise

Function	Name	Expertise Description

Finance	Finance Principles and Practices	Good knowledge of the relevant financial rules, regulations, procedures and accounting policies and practices of an international organization

Qualifications, Experience and Language skills

Completed secondary education
A minimum of five years relevant experience in finance, accounting or directly related fields, some of which in an international environment
Excellent oral and written command of English. Knowledge of other official IAEA languages (Arabic, Chinese, French, Russian and Spanish) is an asset.
English language test (level 2) and typing test (level 2) to IAEA standard.

Remuneration

The IAEA offers an attractive remuneration package including a tax-free annual net base salary starting at EUR 43865 (subject to mandatory deductions for pension contributions and health insurance), 6 weeks' annual vacation, pension plan and health insurance

Appointment is subject to a satisfactory medical report. Recruitment will be on a LOCAL BASIS only. Outside applicants are required to supply to the IAEA or to authorize it to seek all information relevant to their suitability for employment by the IAEA. Testing may be part of the recruitment process.
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Applicants should be aware that IAEA staff members are international civil servants and may not accept instructions from any other authority. The IAEA is committed to applying the highest ethical standards in carrying out its mandate. As part of the United Nations common system, the IAEA subscribes to the following core ethical standards (or values)\: Integrity, Professionalism and Respect for diversity. Staff members may be assigned to any location. The IAEA retains the discretion not to make any appointment to this vacancy, to make an appointment at a lower grade or with a different contract type, or to make an appointment with a modified job description or for shorter duration than indicated above.
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This vacancy is now closed.
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