Construction Supervisor Consultant (For Filipino Nationals Only)

Background

The Construction Supervisor Consultant will be responsible to deliver and accomplish the construction of facilities, the Girls Education Centre in compliance with the project “Better Life for Out-of-Schools Girls to Fight Against Poverty and Injustice in the Philippines” goals and objectives. She/he is in charge of the day-to-day management and supervision, ensuring the overall efficiency and effectiveness of processes and activities undertaken to achieve timely delivery of infrastructures. She/he is furthermore accountable for providing technical assistance to UNESCO and its partners, including inputs to the development of the construction strategies as well as policies for the maintenance of the infrastructures.

Schedule of Payment

Monthly reports with the following due dates including the achievements and pending activities together with all or other-related outcomes in reference to the duties and responsibilities outlined in this terms of reference. This Construction Supervisor Consultant is expected to deliver the following on the date specified:

• First Month

- Terms of reference for request for proposals from construction firms for the preparation of blueprint for tender and budget quotation for Girls Education Centre in Palo, Leyte, Philippines.

- Report of Accomplishments: December 2017 

• Second Month

- Selection Conference Report of construction firm for the preparation of blueprint for tender and budget quotation for Girls Education Centre in Palo, Leyte, Philippines.

- Report of Accomplishments: January 2018

• Third Month

- Terms of reference for request for proposals from construction firms for the construction of Girls Education Centre in Palo, Leyte, Philippines.

- Report of Accomplishments: February 2018

• Forth Month

- Selection Conference Report of construction firm for the construction of Girls Education Centre in Palo, Leyte, Philippines.

- Report of Accomplishments: March 2018

• Fifth Month

- Ground Breaking Plan and Report for the Girls Education Center, Palo, Leyte, Philippines.

- Report of Accomplishments: April 2018

• Sixth Month

- Construction Progress and Status Report of Girls Education Center, Palo, Leyte, Philippines.

- Report of Accomplishments: May 2018

• Seventh Month

- Construction Progress and Status Report of Girls Education Center, Palo, Leyte, Philippines.

- Report of Accomplishments: June 2018

• Eight Month

- Construction Progress and Status Report of Girls Education Center, Palo, Leyte, Philippines.

- Report of Accomplishments: July 2018

• Ninth Month

- Construction Progress and Status Report of Girls Education Center, Palo, Leyte, Philippines.

- Report of Accomplishments: August 2018

• Tenth Month

- Construction Progress and Status Report of Girls Education Center, Palo, Leyte, Philippines.

- Report of Accomplishments: September 2018

• Eleventh Month

- Construction Progress and Status Report of Girls Education Center, Palo, Leyte, Philippines.

- Report of Accomplishments: October 2018

All payments shall be disbursed only upon written confirmation of acceptance of outputs by the Programme Specialist for Education. 

Duty Station

The Consultant will be required to report daily at the Manila Office and Project Sites. Domestic travel may be contingent on engagement requirements. Travel and related costs (i.e. transportation expenses and applicable daily subsistence allowance (DSA) during travels) for the engagement shall be borne by the Project.

Duties and Responsibilities

Under the overall supervision of the Programme Specialist for Education, UNESCO Office, Jakarta and on the ground, National Programme Officer, UNESCO Liaison Office, Manila, the Construction Supervisor Consultant will supervise the construction of the project components, monitor construction methods and quality control, certify that the quality of works conforms to the specifications, norms, standards and drawings. Responsibilities of Construction Supervisor Consultant under this heading includes, but not necessarily limited to following:

• Develop the terms of reference for request for proposals from construction firms for the preparation of blueprint for tender and budget quotation for Girls Education Centre in Palo, Leyte, Philippines.

• Develop the terms of reference for request for proposals from construction firms for the construction of Girls Education Centre in Palo, Leyte, Philippines.

• Responsible to ensure that effective implementation, monitoring and supervision of the development and construction of Girls Education Centre in Palo, Leyte, Philippines.

• Responsible to ensure effective quality control systems of the contractor and engineering consultancy companies’ work in compliance with technical specifications, Philippines Department of Education and UNESCO quality standards.

  • Provide necessary technical support in project management, including risk management, cost control, scheduling, monitoring and reporting;

  • Review design documents, modify design and make changes in contract in compliance with the works contract, where necessary;

  • Review and update specification of works, develop guidelines for quality assurance and quality control system for the smooth implementation of project components;

  • Prepare Supervision Manual delineating a consistent, comprehensive and uniform system of quality assurance and quality control for the components, including but not limited to systems of checks and reviews, description of type, frequency and procedures of on-site as well as laboratory tests and inspections, etc., that will be enforced during design and construction to ensure highest standards of quality;

• Supervise and monitor the Procurement/Tendering – involves preparation of tender documents; provision of technical assistance in the bid process for Contractor selection; and other related tasks.

• Supervision during Construction and Delivery – involves supervision and inspection during and after construction activities; review of construction plans, designs and schemes; coordination of contractor activities; and other related tasks;

• Monitor and evaluate performance of service provides by the contractor and engineering consultancy companies

• Identify and manage risks and initiate corrective action where necessary, so that maximum benefit to client and stakeholders is achieved.

• Ensure all technical inputs and cost estimates related to the construction components are accurate, timely provided and included in the project proposals and budgets.

• Other Administrative Assistance – involves other related logistical, managerial, reportorial, tasks in line with the project, among others.

• Take responsibility for overall progress and use of resources.

• Provide regular monthly report of the project during design and construction phases.

• Prepare interim - final project and handover reports and maintain the relevant project records.

• Supervise and monitor project budgets, cash flow and obligations to ensure that deliverables are met and payments to contractors and personnel are received on time.

• Coordinate with Operations and programmes required activities ensuring proper and timely actions from all stakeholders, UNESCO, Philippines Department of Education side, the contractors, the engineering consultancy companies, and others.

• Prepare handover documents that will include but not limited to legal papers andpolicies for the maintenance of the infrastructures

• Ensure a sound handing over of facilities to project beneficiaries.

• Perform other tasks related to the project implementation as maybe requested by the Director & Representative, Head of Education Unit and National Programme Officer.

• If deemed necessary by UNESCO, the Individual consultant who is required to travel in order to perform the work described above, shall be paid based on the travel cost calculation in accordance with UNESCO’s usual travel provision to cover all travel related expenses, including daily subsistence allowance, tickets for the authorized travel and terminal expenses under the project budget

Competencies

Corporate competences

• Commitment to UNDP’s mission, vision and values;
• Sensitivity to cultural, gender, religion, race, nationality and age differences.

Functional competences

• Experience in working in the private sector, or in an outreach position relating with the government and private sector;
• Past experience and effective communication skills for dialoguing with senior level private sector executives;
• Strong initiative and desire to succeed, accountable and willingness to be pro-active in identifying suitable companies for BCtA membership and engaging in appropriate business opportunities;
• Experience and knowledge of the international development sector, e.g. through working at the UN in the private sector engagement and/or development field;
• Existing work experience in the Philippines and with the Philippines-based private sector organizations/companies, donor partners and UN agencies;
• Possess strong intellectual interest in economic development and the role of the private sector in driving poverty reduction; knowledge of private sector – development impact assessment;
• Past international work experience preferred;
• Demonstrated ability to function in a team environment & to deal with complex multi-stakeholder environment.

Required Skills and Experience

Education:

• Advanced university degree in Civil or Structural Engineering, Architecture or other relevant technical area

Experience:

• Minimum 5 years of professional experience at national and international levels in the relevant field of civil engineering, especially in preparation of construction technical documentation;

• Experience in working in complex environments and large infrastructure and/or civil works, particularly in the field of construction technical project documentation development as well as construction supervision;

• Experience in community mobilization/ community monitoring sites, coupled with the ability to address and manage all aspects of monitoring of a construction (legal aspects of positioning, procurement, law and knowledge of construction contracts, construction information technologies, and follow-up).

• Experience in managing and supervising medium to large-scale construction works in the public sector;

• Working experience in the area of preparation, implementation and monitoring of technical/ (re)construction projects; methodological and calculation skills;

• Experience in technical design of high-rise structure is an asset;

• Knowledge of the UN rules, procedures and regulations would be an asset.

• Working experience in UN or other international development organization is an asset.

Skills:

• Knowledge of procurement, tendering and contracting processes and requirements;

• Excellent and proven experience in dealing with contractors and local partners;

• Background/familiarity with building design and construction for natural disaster (typhoon and earthquake) prone areas in the Philippines.

Language:

• Fluency in spoken and written English

Criteria for Selection of Best Offer

The offer will evaluated based on the Combined Scoring method – where the qualifications will be weighted a max. of 70%  and combined with the financial offer which will be weighted a max of 30%.

Application requirements:

Applicants are requested to SUBMIT in one file the following documents to procurement.ph@undp.org:

1. Duly accomplished Letter of Confirmation of Interest and Availability that indicates the all-inclusive lumpsum contract price, supported by a breakdown of costs, as per template provided; If an Offeror is employed by an organization/company/institution, and he/she expects his/her employer to charge a management fee in the process of releasing him/her to UNDP under Reimbursable Loan Agreement (RLA), the Offeror must indicate at this point, and ensure that all such costs are duly incorporated in the financial proposal submitted to UNDP;
2. Personal CV or P11, indicating all past experience from similar projects, as well as the contact details (email and telephone number) of the Candidate and at least three (3) professional references

Application requirements should be emailed to procurement.ph@undp.org and registry.ph@undp.org on or before 11 December 2017.

Documents for this Advertisement can be downloaded from this site http://procurement-notices.undp.org/view_notice.cfm?notice_id=42986

• Financial Proposal Template
• P11 Form (Personal History Form)
• General Terms and Conditions for IC
• Complete Terms of Reference

In view of the volume of applications UNDP receives, only shortlisted offerors will be notified.