Finance Associate - Treasury

The Myanmar Operations Centre (MMOC) has been established to support, develop and oversee the UNOPS portfolio of programmes and projects in Myanmar and to ensure that synergies between programmes and projects are effectively developed. The MMOC plays a critical role in ensuring quality services to UNOPS partners meet stringent requirements of speed, efficiency and cost effectiveness. It is also responsible for liaison with Government counterparts, Donors, and UN Agencies.

The MMOC portfolio currently comprises several programmes and projects, including fund management of the multi-donor Three Millennium Development Goals Fund (3MDG), the Livelihoods and Food Security Trust Fund (LIFT) and the Joint Peace Fund (JPF). In addition, UNOPS is the Principal Recipient of the Global Fund to Fight AIDS, Tuberculosis and Malaria grants to Myanmar.

Under the direct supervision of the Financial Management Officer (FMO) and overall oversight of the Head of the Support Services, the Finance  Associate -Treasury shall be responsible for performing the following duties:

• Ensure that all payments vouchers comply with UNOPS corporate policies and directives and administrative instructions and MMOC Standard Operating Procedures;
• Run the MMOC remittance process under the guidance of the Finance Officer. All payments paid through the MMOC remittance should be processed as per the laid down procedures.
• Ensure that all cheques and Bank Transfers issued are properly recorded;
• Check and reconcile bank reconciliation and recording account receivable journal payment to reflect in the system under the guidance of the Finance Officer.
• Provide substantive support to the Finance Officer in preparation of MMOC monthly cash flow projections to ensure that there is enough cash in-country to take care of UNOPS operational needs.
• Provide Support  to the Finance Officer in preparing and checking of petty cash payments by established procedures; maintaining petty cash ledger with sufficient supporting documents to be documented.
• Provide subtative support to the Finance Officer to deal with the bank on routine operational matters including negotiation of exchange rate on replenishments and domestic currency conversion process.
• Check bank fees and all transactions, and post all treasury related transactions to the general ledger.
• Provide support to the Finance Officer to manage performance bank guarantee register and upload online tools to be in line with existing guidance by FG.
• Dealing with GSSC team for running remittance process of monthly payroll and arranging partner’s payroll to be deliveried to partner’s agencies offices.
• Keep the FO informed of any operational issues that need resolution.
• Respond to vendor queries on payments.
• Maintain a proper filing system for the Treasury section.
• Respond to internal and external audits queries related to Treasury section by providing supporting documentation in a timely manner.
• Performs any other job-related duties whenever required.

Monitoring and control of Payment process;

• Efficient running of MMOC pay cycle process. All payments paid through the MMOC cycle period should be processed as per the laid down procedures. Ensure regular clearing of the oneUNOPS pay period report;
• Monthly bank reconciliations report for MMOC bank accounts as per set timelines and in line with MMOC Standard Operation Procedures.

The personnel is responsible for abiding by security policies, administrative instructions, plans and procedures of the UN Security Management System and that of UNOPS.

3. Monitoring and Progress Controls

The ICA holder will directly report to the Finance Officer and make contributions as per the TOR.

4. Final Product

• Cheques and Bank Transfers Issued
• Preparation of monthly Bank to Book Reconciliations
• Monthly cash flow projections and cash requests
• Proper filing system

a. Education  

Secondary education is required. Bachelor’s degree preferably in finance, accounting, business administration or related area would be an advantage and may substitute some of the required years of work experiences.

b. Work Experience

• Minimum 6 years of experience in finance, accounting, business administration and/or related fields is required.

• Minimum 2 years of experience in treasury is required.
• Good knowledge of international and/or UN/UNOPS financial regulations and accounting practices is desirable.
• Previous successful involvement in a similar position with the UN system would be an asset.
• Previous working experience with oneUNOPS ERP Systems would be an asset.

c.    Language

• Intermediate level in written and oral English and Fluency in Myanmar language is required.

• Please note that the closing date is midnight Copenhagen time
• Applications received after the closing date will not be considered.
• Only those candidates that are short-listed for interviews will be notified.
• Qualified female candidates are strongly encouraged to apply.
• For staff positions only, UNOPS reserves the right to appoint a candidate at a lower level than the advertised level of the post
• The incumbent is responsible to abide by security policies, administrative instructions, plans and procedures of the UN Security Management System and that of UNOPS.  

It is the policy of UNOPS to conduct background checks on all potential recruits/interns. Recruitment/internship in UNOPS is contingent on the results of such checks.