Field Coordinator (Stanitsa Luhanska) - Ukraine national only - Ukraine

Job description

• Implement NRC’s systems and procedures at field level
• Ensure adherence to NRC policies, handbooks, guidelines and donor requirements
• Prepare and submit reports and analysis
• Ensure proper filing of all support documents
• Ensure adherence to Security and Risk Management policy and procedures
• Manage support staff at field office level
• Manage day to day HR & Admin, finance, logistics and security tasks of the field office
• Coordinate and assist with budgets and costs for the field office’s shared costs and support functions
• Provide support in training and development of staff
• Provide support to project implementation at field office level
• Coordinate representation meetings with the UN, partners and authorities
• Contribute to specific protection risks and needs analyses.
• Responsible for setup and administration of Stanitsa Luhansk field office
• Contribute to that all necessary agreements, permits and licenses necessary for NRC’s operations are in place, and rules and regulations pertaining to the activities of NRC in the field area
• In cooperation with all support departments from Severodonetsk, maintain adequate administrative management routines and systems and adhere to NRC policies, procedures and processes
• Ensure that archives are in use and maintained according to the NRC regulations
• Monitor cash flows and expenditures
• Provide input to required reports of the financial, logistical and administrative situation in the programmes
• Maintain a particular responsibility towards transparency and accountability within finance and administration
• In corporation with the Logistics coordinator in Severodonetsk, apply procedures for logistics, procurement, transport management, and warehouse accordance with NRC guidelines, policies and Code of Conduct
• Management of staff reporting directly to the Field office coordinator
• Perform any other tasks requested by support manager.
• Prepare field mission to targeted locations together with program team
• Assist in development of relevant quantitative and qualitative indicators for program activities
• Assists in development and designing of the relevant reporting formats
• Contribute to the proposals writing and budgets drafting process
• Identify locations to be targeted and plan interventions (e.g. info campaigns, mobile visits)

Qualifications

• Previous substantial experience in at least two of the following fields: Human Resources, Finance, Supply Chain, Logistics, Procurement, Administration, Security
• Strong skills in people management, moderation, conflict resolution and capacity building
• Strong ability to prioritize work under pressure, maintain attention to detail, and coordinate multiple tasks to meet deadlines
• Strong leadership skills
• Knowledge of the Ukrainian/Russian, including clerical work rules and principles.
• Experience from working in support functions in a humanitarian/recovery context
• Previous experience from working in complex and volatile contexts
• Documented results related to the position’s responsibilities
• Fluency in English, both written and verbal

Personal qualities

• Managing resources to optimize results
• Managing performance and development
• Analyzing
• Handling insecure environments
• Empowering and building trust
• Working with people

We offer

Commencement: January 2018
Salary/benefits: According to NRC country policy
Duty station: Stanytsa Luhanska.
Only successful candidates will be contacted for an interview.

Miscellaneous info

• Travel: Approx 25 days travel