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Programme Associate (Internal Candidates Only)

Yangon

  • Organization: UNOPS - United Nations Office for Project Services
  • Location: Yangon
  • Grade: Administrative support - LICA-6, Local Individual Contractors Agreement
  • Occupational Groups:
    • Public Health and Health Service
    • Administrative support
    • Administration
    • Programme Management
    • Project and Programme Management
  • Closing Date: Closed

Background Information - Job-specific

In February 2009, the UNOPS Myanmar was selected by the Myanmar Country Coordination Mechanism for the Global Fund to Fight AIDS, Tuberculosis and Malaria as one of two Principal Recipients of GFATM grants for Myanmar. The implementation of the grants has commenced in January 2011.

In August 2013, UNOPS Myanmar Operations Center (MMOC) was selected by the Regional Steering Committee for the Artemisinin Resistance Containment Initiative for the Global Fund to Fight AIDS, Tuberculosis and Malaria to become the Regional Principal Recipient (PR) for GFATM’s regional grant for Artemisinin Resistance Containment Initiative (RAI) in Greater Mekong Subregion (Cambodia, Laos, Myanmar, Thailand and Vietnam). The implementation of the grant commenced in January 2014. As the designated Regional PR, UNOPS is responsible for the quality financial management, timely procurement of supplies and service delivery as well as efficient monitoring and evaluation of grant implementation activities. UNOPS will continue to be the Regional PR for the next RAI 2 grant from 2018-2020 and will continue to support grant implementation in 5 Greater Mekong Sub-region countries.

Background Information - Myanmar

Myanmar is one of UNOPS leading offices in Asia, acting as fund manager for three of the largest development programmes in the country, namely the Three Millennium Development Goal Fund (3MDG), the Livelihood and Food Security Trust Fund (LIFT) and the Joint Peace Fund (JPF). In addition, UNOPS Myanmar is Principal Recipient for the Global Fund to Fight AIDS, Tuberculosis and Malaria in Myanmar and Cambodia, and for the Global Fund¹s Regional Artemisinin-resistance Initiative targeting drug resistant malaria in the Greater Mekong sub-region. UNOPS provides procurement, infrastructure and project management services to a wide range of organizations in the country, including the Government of Myanmar, international development partners, other UN agencies, NGOs and INGOs. UNOPS Myanmar plays a critical role in ensuring that the quality of services provided to its partners meets stringent requirements of speed, efficiency and cost effectiveness.

Functional Responsibilities

Under overall supervision of the M&E Specialist and the Head of Programme Unit, the direct supervision of the Public Health Officer (PHO) and M&E Officer – and in accordance with UNOPS policies, procedures and practices, the incumbent will be responsible for performing the following duties;

  1. Ensure Global Fund protocols and standards are adhered by the programme;
  2. Provide the administrative support of all aspects of project implementation including finance, budget and management;
  3. Provide support to programme in developing budgeted work plans;
  4. Assist in reviewing and drafting the project reports and progress updates and disbursement requests (PUDR);
  5. Assists in day to day coordination of project activities, i.e., assists in collecting and assembling data and reporting activities of the project;
  6. Contribute to routine monitoring of project progress, activity results and implementation costs against planning to ensure that actions supported by the PR are implemented effectively and efficiently as well as adjusted to reflect changes in the national programme, work plans and budgets;
  7. Organize the field visits to the project sites, including all related logistics and administrative matters as necessary;
  8. Act as  the focal person to archive all the necessary records, hard and soft, related to the RAI2E projects or any of the other three diseases that can easily be retrieved on request;
  9. Assist in monitoring expenditures, verify accuracy of requests, completeness of documentation and availability of funding. Inform supervisor of budget status, process for action, inform client and actively follow up to completion;
  10. Initiate purchase orders (POs) in OneUNOPS for making payments to implementing partners;
  11. Interact with colleagues, clients, partners and in the PR to exchange vital information on operational issues related to National Programme and Sub Recipients (SRs) and seek cooperation to resolve routine operational issues and process problems and refer complex issues to supervisor with recommendation of course of action;
  12. Organize and facilitate the regular coordination meetings/review meetings between SRs and PR UNOPS;
  13. Perform other relevant duties as may be assigned by the supervisor.

The incumbent is responsible to abide by security policies, administrative instructions, plans and procedures of UN security management system and that of UNOPS.

Education/Experience/Language requirements

Education

  • Secondary education is required. University degree preferably in health related field will be considered a strong asset and may substitute for some of the required years of experience.

Experience

  • Six years of relevant experience in health programme preferably in fund management or Monitoring and Evaluation function is required.
  • Experience in HIV, TB or Malaria projects is preferable.
  • Knowledge of UN rules and regulations, government directory, NGOs, UN agencies, embassies would be an asset.

Language

  • Intermediate level in English and fluency in Myanmar language is required. 

Competencies

Treats all individuals with respect; responds sensitively to differences and encourages others to do the same. Upholds organizational and ethical norms. Maintains high standards of trustworthiness. Role model for diversity and inclusion.
Acts as a positive role model contributing to the team spirit. Collaborates and supports the development of others. For people managers only: Acts as positive leadership role model, motivates, directs and inspires others to succeed, utilizing appropriate leadership styles.
Demonstrates understanding of the impact of own role on all partners and always puts the end beneficiary first. Builds and maintains strong external relationships and is a competent partner for others (if relevant to the role).
Efficiently establishes an appropriate course of action for self and/or others to accomplish a goal. Actions lead to total task accomplishment through concern for quality in all areas. Sees opportunities and takes the initiative to act on them. Understands that responsible use of resources maximizes our impact on our beneficiaries.
Open to change and flexible in a fast paced environment. Effectively adapts own approach to suit changing circumstances or requirements. Reflects on experiences and modifies own behavior. Performance is consistent, even under pressure. Always pursues continuous improvements.
Evaluates data and courses of action to reach logical, pragmatic decisions. Takes an unbiased, rational approach with calculated risks. Applies innovation and creativity to problem-solving.
Expresses ideas or facts in a clear, concise and open manner. Communication indicates a consideration for the feelings and needs of others. Actively listens and proactively shares knowledge. Handles conflict effectively, by overcoming differences of opinion and finding common ground.

Contract type, level and duration

Contract type: Individual Contractor Agreement
Contract level: LICA - 6
Contract duration: Up to 30 Jun 2018 with possible extension subject to availability of funds and satisfactory performance


For more details about the ICA contractual modality, please follow this link:
https://www.unops.org/english/Opportunities/job-opportunities/what-we-offer/Pages/Individual-Contractor-Agreements.aspx 

Additional Considerations

  • Please note that the closing date is midnight Copenhagen time
  • Applications received after the closing date will not be considered.
  • Only those candidates that are short-listed for interviews will be notified.
  • Qualified female candidates are strongly encouraged to apply.
  • For staff positions only, UNOPS reserves the right to appoint a candidate at a lower level than the advertised level of the post
  • The incumbent is responsible to abide by security policies, administrative instructions, plans and procedures of the UN Security Management System and that of UNOPS.  

It is the policy of UNOPS to conduct background checks on all potential recruits/interns. Recruitment/internship in UNOPS is contingent on the results of such checks.

Background Information - UNOPS

UNOPS supports the successful implementation of its partners’ peacebuilding, humanitarian and development projects around the world. Our mission is to serve people in need by expanding the ability of the United Nations, governments and other partners to manage projects, infrastructure and procurement in a sustainable and efficient manner.

Working in some of the world’s most challenging environments, our vision is to advance sustainable implementation practices, always satisfying or surpassing our partners’ expectations.

With over 7,000 personnel spread across 80 countries, UNOPS offers its partners the logistical, technical and management knowledge they need, wherever they need it.

A flexible structure and global reach means that we can quickly respond to our partners' needs, while offering the benefits of economies of scale. 

This vacancy is now closed.
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