Administrative Assistant (Security)- GS6_Sana'a_Only for Yemeni Nationals

Under the general supervision of the Staff Security Specialist, the Security Assistant will assist in the implementation of security operations and all matters relating to the management of safety and security for UNICEF personnel in Yemen.

  INTERNAL/EXTERNAL VACANCY ANNOUNCEMENT 0051/2017

For 70 years, UNICEF has been working on the ground in 190 countries and territories to promote children's survival, protection and development. The world's largest provider of vaccines for developing countries, UNICEF supports child health and nutrition, good water and sanitation, quality basic education for all boys and girls, and the protection of children from violence, exploitation, and AIDS. UNICEF is funded entirely by the voluntary contributions of individuals, businesses, foundations and governments.

If you are a committed, creative Yemeni and are passionate about making a lasting difference for children, the world's leading child rights organization. UNICEF would like to hear from you.

Post Title  :              Administrative Assistant (Security), (Only for Yemeni Nationals)
Contract type   :      Fixed Term Appointment
Level of Post   :      GS6
Number of Posts :  1 Post
Post Number  :       87128
Duty Station  :        Sana’a
Duration  :             One Year, renewable

 PURPOSE:

Under the general supervision of the Staff Security Specialist, the Security Assistant will assist in the implementation of security operations and all matters relating to the management of safety and security for UNICEF personnel in Yemen.

How Can You Make A Change?

1) Support to administrative functions:

• Assists in the preparation of relevant mission security documentation, including but not limited to MSRA, MSCR, ConOps, and deconfliction requests.
• As necessary, establishes and maintains security databases (e.g., country and field office security documents, such as MOSS, SRM, SOPs, Security Plans, SIRs and data excel sheets).
• Maintains, and updates the national staff warden system.
• Maintains the Security Team’s leave plans, attendance sheets, leave balances, travel authorisations, and related staff security and administrative functions.
• Drafts project documents, work plans, budgets, proposals on implementation arrangements.
• Carries out transactions in VISION, ensuring programme results, activities, and programme coding are as per rolling work plans (RWPs), and makes amendments as per section revisions when necessary.
• Monitors and tracks the efficient distribution of supplies that are required for effective security programme delivery.
• As required, translate security related documents from Arabic to English, or from English to Arabic.
• Assists the Staff Security Specialist in collecting, updating and communicating information regarding the security situation in the country;
• Liaises and coordinates, when necessary, with the host government security organizations and/or personnel, including national and local provincial authorities, military, and police officers, as well as non-governmental organizations and other non-State actors in operation;

2) Support to monitoring and reporting on security activities / results:

• Prepares monitoring and reporting information for supervisor on agreed performance indicators to drive more efficient management and accountability for results.
• Monitors budget and financial expenditures of the section, ensuring compliance with UNICEF rules and regulations, keeping supervisor informed and advised on actions for decision/follow up.

3) Support in resource mobilisation

• Researches, analyses, and verifies information in support of preparing reports pertaining to donors (both current and potential). 
• Researches, analyses, and verifies information to assist in the preparation of periodic or ad hoc financial reports relating to the country office and donors to support in optimising use of programme funds.
• Carries out transactions in VISION pertaining to grants for his/her section, such as registering grant allotments and tracking expiring programme grants.

4) Security procurement

• Supports the Security Team in security procurement activities and processes (e.g., raises purchase requests and cost distributions) including contracts.
• Processes payments associated with security procurements.
• Completes and files all mandatory procurement reports and records.

5) Security coverage

• In the absence of the Staff Security Specialist and other members of the UNICEF Security Team (e.g., for leave, training, illness), supports implementation of their functions to the extent possible until their return.

MINIMUM QUALIFICATIONS*

Education:
Completion of secondary education (high school certificate), preferably supplemented by technical or university courses related to the work of the organisation.

Experience:
• Six (6) years of relevant experience is required.
• Training with civilian police, military police, private security would be an asset.
• Experience within the UN security system would be an asset.
• Experience in administration, financial or budget management would be desirable.  

Language:
Fluency in English and Arabic (both written and verbal) is required

COMPETENCY PROFILE:

i)  Core Values (Required)
- Commitment     
- Diversity and Inclusion    
- Integrity
ii)  Core Competencies (Required)
- Communication [II] 
- Working with People [II]
- Drive for Results [II]
iii. Functional Competencies (Required)
- Analyzing [II]
- Applying Technical Expertise [II]
- Following instructions and Procedures [II]
- Planning and Organizing [II]

While UNICEF seeks to recruit the best talent in the Yemeni labor market to be able to deliver the best possible services for the children in Yemen, we would like to make it clear that we never use any third party in any of the recruitment processes for all junior and senior positions advertised. All received applications are treated with high level of transparency and professionalism. Only applicants whose profiles meet the advertised job requirements are considered and only within the announced deadline.
في حين تسعى اليونيسف لإستقطاب أفضل الكوادر في السوق اليمنية لتتمكن من تقديم أفضل خدمة للأطفال في اليمن، تود التنويه إلى أنها لا تستعين بأي شخص أو جهة (قد يقدم نفسهـ/ـا) كوسيط أو طرف ثالث في أي من عمليات التوظيف وفيما يخص جميع الوظائف، باستثناء الإعلان عبر وسائل الإعلام والمواقع الإليكترونية. إن اليونيسف، منظمة الطفولة، تعمل بمستوى عال من الشفافية والمهنية. ولا يتم التواصل إلا مع المتقدمين الذين توافقت مؤهلاتهم وخبراتهم مع الوظائف المعلن عنها والتي تقدموا لها في الموعد المعلن.

UNICEF, is committed to diversity and inclusion within its workforce, and encourages qualified female and male candidates, including persons living with disabilities, to apply to become a part of our organization. UNICEF is a smoke-free environment.
Only short listed candidates will be contacted.