Logistics Assistant

Amman

Organization: UNOPS - United Nations Office for Project Services
Location: Amman
Grade: Administrative support - LICA-4, Local Individual Contractors Agreement
Occupational Groups:
- Administrative support
- Logistics
- Administration
- Supply Chain
Closing Date: Closed

Background Information - UNOPS

UNOPS supports the successful implementation of its partners’ peacebuilding, humanitarian and development projects around the world. Our mission is to serve people in need by expanding the ability of the United Nations, governments and other partners to manage projects, infrastructure and procurement in a sustainable and efficient manner.

Working in some of the world’s most challenging environments, our vision is to advance sustainable implementation practices, always satisfying or surpassing our partners’ expectations.

With over 7,000 personnel spread across 80 countries, UNOPS offers its partners the logistical, technical and management knowledge they need, wherever they need it.

A flexible structure and global reach means that we can quickly respond to our partners' needs, while offering the benefits of economies of scale.

Background Information - Job-specific

The UNOPS Hub in Amman implements projects on behalf of UN agencies and bilateral donors and in close coordination with the Government and national authorities. With an established presence across the region, the office runs operations including large-scale procurement, project development and technical management, and provides financial, human resources and infrastructure-related services. The functional objective of UNOPS Hub in Amman is to deliver its projects in an efficient and effective manner and in line with the principles, rules and regulations of UNOPS, so as to achieve the outcomes sought by the clients.

The incumbent is responsible to abide by security policies, administrative instructions, plans and procedures of the UN Security Management System and that of UNOPS.

UNOPS is committed to achieving a fully diverse workforce.

Functional Responsibilities

Under the guidance of Project Manager, prepare a detailed work plan (Delivery Plan) reflecting on planned delivery dates and ensuring minimal overlapping deliveries.
Revised: Support the project team in undertaking proper assessment of existing condition of school/ health facilities and the relevant equipment; prepare short report on findings and support it with photos.
Oversee the delivery of procured items and/ or equipment at project sites.
Revised: Monitor the quality and quantity of delivered items and/ or equipment in all project sites in Jordan.
Issue Receipt and Acceptance (RIR) reports, get the necessary signatures from the end users and submit it to the Project Manager
Prepare logistical reports, RIR and identify the item for returns; coordinate with the supplier(s) for necessary replacement
In agreement with the PM, undertake follow up visits to project sites to ensure the quality of delivered items/ equipment and report on any issues to the PM for necessary rectification
Develop and maintain a database for all project locations/ sites and update it on a regular basis.
Inform the PM of any issues that may require specific actions and/ or decision making in a timely manner.
Revised: Liaise with the project team on relevant logistical matters to ensure timely implementation of the delivery plan.
Under the guidance of the PM and in coordination with the Head of Support Services/ Procurement Unit, arrange customs clearance of imported supplies, materials and equipment, as applicable.
Perform any other functions requested by the PM

Competencies

Develops and implements sustainable business strategies, thinks long term and externally in order to positively shape the organization. Anticipates and perceives the impact and implications of future decisions and activities on other parts of the organization.

Treats all individuals with respect; responds sensitively to differences and encourages others to do the same. Upholds organizational and ethical norms. Maintains high standards of trustworthiness. Role model for diversity and inclusion.

Acts as a positive role model contributing to the team spirit. Collaborates and supports the development of others. For people managers only: Acts as positive leadership role model, motivates, directs and inspires others to succeed, utilizing appropriate leadership styles.

Demonstrates understanding of the impact of own role on all partners and always puts the end beneficiary first. Builds and maintains strong external relationships and is a competent partner for others (if relevant to the role).

Efficiently establishes an appropriate course of action for self and/or others to accomplish a goal. Actions lead to total task accomplishment through concern for quality in all areas. Sees opportunities and takes the initiative to act on them. Understands that responsible use of resources maximizes our impact on our beneficiaries.

Open to change and flexible in a fast paced environment. Effectively adapts own approach to suit changing circumstances or requirements. Reflects on experiences and modifies own behavior. Performance is consistent, even under pressure. Always pursues continuous improvements.

Evaluates data and courses of action to reach logical, pragmatic decisions. Takes an unbiased, rational approach with calculated risks. Applies innovation and creativity to problem-solving.

Expresses ideas or facts in a clear, concise and open manner. Communication indicates a consideration for the feelings and needs of others. Actively listens and proactively shares knowledge. Handles conflict effectively, by overcoming differences of opinion and finding common ground.

Functional competencies

Reliable and able to work under pressure;
Good team player;
Capable of working in a multi-national/cultural environment;
Good communications skills;
Strong organizing ability;
Flexibility

Education

A first level of university degree or Secondary School with additional of 4 years of relevant experience.

Experience

At least four years of progressive responsible experience in similar positions is required.
Previous experience of working in international organizations is an asset
Experience in usage of computers and office software packages (MS Word, Excel, etc.), advance knowledge of automated procurement systems, experience in handling of web based management systems is highly desirable.
Previuos logistics experience is required
Fluency in both English and Arabic (written and verbal).

Contract type, level and duration

Contract type: Local ICA
Contract level: LICA 4
Contract duration: 2 months

For more details about United Nations staff contracts, please follow this link: https://www.unops.org/english/Opportunities/job-opportunities/what-we-offer/Pages/UN-Staff-Contracts.aspx

Additional Considerations

Please note that the closing date is midnight Copenhagen time
Applications received after the closing date will not be considered.
Only those candidates that are short-listed for interviews will be notified.
Qualified female candidates are strongly encouraged to apply.
For staff positions only, UNOPS reserves the right to appoint a candidate at a lower level than the advertised level of the post
The incumbent is responsible to abide by security policies, administrative instructions, plans and procedures of the UN Security Management System and that of UNOPS.
It is the policy of UNOPS to conduct background checks on all potential recruits/interns.
Recruitment/internship in UNOPS is contingent on the results of such checks.