CHIEF OF UNIT, CENTRALISED WAREHOUSING

The United Nation Secretariat maintains rosters of qualified and available candidates to fill anticipated job openings in peacekeeping operations, special political missions, and other
field operations. The purpose of this job opening is to generate a list of qualified candidates for inclusion in the roster. The entire assessment process takes an average of six months; all applicants will be notified in writing of the outcome of their application (whether successful or unsuccessful) within 14 days of the conclusion of the process. Successful candidates will be placed on the roster and subsequently will be invited to apply for field mission vacancies open only to roster members. Roster membership does not guarantee selection.

This position is located in the United Nations in peacekeeping operations, special political missions, and other field operations. The Chief of Unit, Centralized Warehousing normally reports to the Chief Centralized Warehousing or to the Chief Supply Chain Management of the Mission Support Component of the mission.

The incumbent is responsible for the planning, administration, organization and centralized management of warehouse operations. Within delegated authority, the Chief of Unit, Centralized Warehousing will be responsible for the following duties:

a) Exercises authority in the planning, administration and performance management of Centralized Warehousing while incorporating the Green SCOR (Supply Chain Operations Reference) model in all warehouse operations to reduce the environmental impact, including:
b) Inbound operations: inbound delivery monitoring, receiving, batch management, transfer orders and putting away;
c) Inventory and storage management: storage location management, conduct inventory analysis for warehouse managed inventories and regularly advise technical units/Inventory Senior Users (former Self Accounting Units), coordinate with the Inventory Management team to ensure timely fulfillment of requirements for movements of goods, visibility of inventory ownership, cycle counting and physical inventory, shelf live monitoring and inventory analysis;
d) Outbound operations: order fulfillment, picking, packing, task monitoring, order consolidation and loading;
e) Development and implementation of effective stock control and audit systems providing information regarding stock levels, usage rates, economic order quantity, re-order point and other stock-level advice that will allow the technical units/Inventory Senior Users to maintain all stocks at the levels necessary to meet customer requirements and demand;
f) Leverage business intelligence tools focused on demand and supply processes generated data with the aim of improving overall mission supply chain operational responsiveness, agility and reliability. Lead process reengineering to streamline supply chain management functions;
g) Responsible for the implementation of warehouse management, including regular inspections of the warehouse premises, in order to ensure the highest standards of physical premises, storage conditions and appropriate levels of security for the warehouse operations;
h) Monitoring the space availability to allow for an optimal allocation of the goods while ensuring that the safety and security standards are always met.
i) Carries out programmatic/administrative tasks necessary for the functioning of the unit under supervision, including the development and execution of the Unit's budget pertaining to the subsidiary budgets and personnel needs of the following Units: Receiving and Inspection {R&I), Property Disposal {PDU), Warehouse Operations, Administration, Inventory Management and Control.
j) Assigns and monitors performance parameters and indicators, reports on budget/programme performance, evaluates staff performance, performs recruitment-related functions;
k) Prepares annual work plan and monitors progress; actively engages in management duties and ensures guidance, development, training, constructive feedback, performance evaluation and appraisal, and administrative support;
l) Develops plans and strategies pertaining to warehouse inventories; development of supply chain management plans (demand, supply, replenishment and safety stock) budgets and schedules; collaborates and coordinates with technical units to forecast demand and gather inventory requirements for future planned projects I activities in support of service delivery objectives.
m) Establishes Service Level Agreement (SLA) with technical units (former SAUs) and develops internal processes and control mechanism to ensure that customer needs and expectations are met, n) Provides business domain knowledge and technology project delivery expertise in the effective review and analysis of the re-engineering of supply chain management processes in support of the implementation of a new Enterprise Resource Planning (ERP) system.
o) Performs other duties as required.

Core Competencies:

Professionalism:
-Demonstrated knowledge of and exposure to a substantive field of work related to warehouse management, supply chain management, acquisition planning, inventory management, distribution and procurement in volatile, conflict, or post-conflict environments;
-Shows pride in work and in achievements;
-Demonstrates professional competence and mastery of subject matter;
-Is conscientious and efficient in meeting commitments, observing deadlines and achieving results;
-Is motivated by professional rather than personal concerns;
-Shows persistence when faced with difficult problems or challenges;
-Remains calm in stressful situations;
-Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.

Accountability:
-Takes ownership of all responsibilities and honours commitments
-Delivers outputs for which one has responsibility within prescribed time, cost and quality standards
-Operates in compliance with organizational regulations and rules
-Supports subordinates, provides oversight and takes responsibility for delegated assignments
-Takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable.

Client Orientation:
-Considers all those to whom services are provided to be “clients ” and seeks to see things from clients’ point of view
-Establishes and maintains productive partnerships with clients by gaining their trust and respect
-Identifies clients’ needs and matches them to appropriate solutions
-Monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems
-Keeps clients informed of progress or setbacks in projects
-Meets timeline for delivery of products or services to client

Managerial Competencies:

Managing Performance:
-Delegates the appropriate responsibility, accountability and decision-making authority
-Makes sure that roles, responsibilities and reporting lines are clear to each staff member
-Accurately judges the amount of time and resources needed to accomplish a task and matches task to skills
-Monitors progress against milestones and deadlines
-Regularly discusses performance and provides feedback and coaching to staff
-Encourages risk-taking and supports creativity and initiative
-Actively supports the development and career aspirations of staff
-Appraises performance fairly

Advanced university degree (Master's degree or equivalent) in supply chain management, logistics, business administration/management, project management, engineering, or related area. A first level university degree in combination with qualifying experience may be accepted in lieu of the advanced university degree.

A minimum of seven (7) years progressively responsible experience in at least two areas of supply chain management or logistics support operations: logistics planning, warehouse management, inventory management, distribution and movement, or other related areas relevant to warehousing in a complex supply chain environment is required. Enterprise Resource Planning (ERP) systems experience is desirable.

English and French are the working languages of the UN Secretariat. For this vacancy fluency (both oral and written) in French or English is required. Working knowledge of English is required. Knowledge of another UN official language is an advantage.

Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.

According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation or sexual abuse, or crimes other than minor traffic offences, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions.

Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.

The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.

Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.