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Consultancy: Supply Chain of Temperature Sensitive Products, 3 months, International Transport Unit, UNICEF Supply Division

Copenhagen

  • Organization: UNICEF - United Nations Children’s Fund
  • Location: Copenhagen
  • Grade: Consultancy - International Consultant - Internationally recruited Contractors Agreement
  • Occupational Groups:
    • Logistics
    • Infrastructure and Urban-Rural development
    • Supply Chain
    • Operations and Business Management
  • Closing Date: Closed

The goal of the consultancy is to support the finalization and/or implementation of the deliverable delineated above. This will help UNICEF SD improve the compliance with temperature controlled shipment requirements.

Consultancy Title: Supply Chain of Temperature Sensitive Products

Duration3 months (approximately)

Location: UNICEF Supply Division - Copenhagen

Start Date:  ASAP, 3 months beginning of 2018

Reporting to: Chief, International Transport Unit, UNICEF Supply Division (SD)

 

BACKGROUND:

To ensure sustained quality of the products to the end user it is important to ensure that handling of supplies throughout the supply chain is in line with the product’s specific requirements.

A wide range of health and nutrition products fall in a category of temperature sensitive products, i.e. pharmaceuticals, rapid diagnostics, therapeutic food. The temperature ranges for different products is different, and so are the allowable excursions from the acceptable temperature range and the duration. Other variables are the temperature ranges on different transport routes in different seasons and the conditions for storage and distribution in the destination countries.  

Supply chain of vaccines in UNICEF is a good example of best practices with handling of products which require a cold chain. Building on the successes of vaccine supply chains is a great opportunity in achieving results in the area of managing supply chains of other time and temperature sensitive products.

In Q4 2016, the project plan for transition to new freight forwarding contracts incorporated a number of deliverables related to enhanced management of the temperature sensitive products, which can be summarized as follows:

Deliverable 1: Specific  requirements for handling products, including temperature sensitive products are included in standard materials, incorporated in the contracts (LTAs, POs, SOs);reflected in  the relevant internal views in VISION, including internal order processing and shipping documents, 

Deliverable 2: Repository of seasonal temperature ranges for the most frequent international transport routes  in order to assess if the use of Reefer containers / Refrigerated trucks partially can be avoided certain periods of the year;);

Deliverable 3: SOPs and technical agreements on GDP compliance established between suppliers of temperature sensitive products and the global freight forwarders;

Deliverable 4: Develop guidelines for handling of temperature sensitive products (including, use of temperature monitoring devices for transport, storage and transit facilities) for all parts of the supply chain (procurement, international transport, warehousing and as well as in-country storage and distribution);

The goal of the consultancy is to support the finalization and/or implementation of the deliverable delineated above. This will help UNICEF SD improve the compliance with temperature controlled shipment requirements.

DESCRIPTION OF ASSIGNMENT:

The tasks of the consultant will be as follows :

  • Review the status of ongoing and pending activities in connection with the deliverables listed above.
  • Review relevant documentation and reports that will be provided by UNICEF to the consultant.
  • Following consultation with relevant technical staff in the Division, develop a mid-term plan for the implementation of the pending actions.
  • Coordinate activities requiring inputs from different centres and technical staff in the Division.
  • Update and/or prepare required technical documents
  • Ensure the deliverables, processes and system flows are in line with GDP requirements and WHO guidelines
  • Cost analysis of potential increased costs and impact on budgets

KEY DELIVERABLES:

At the end of the consultancy, the following deliverables are expected:

Deliverable A: A short report (5-10 pages) describing the status of the actions that were implemented, and pending actions, with regards to the inclusion of specific requirements for handling temperature sensitive products in standard materials, in contracts (LTAs, POs, LTAs SOs), and relevant systems and process. 

Deliverable B: A report (minimum 30 pages) detailing seasonal temperature ranges for the most frequent international transport routes and assessing the need for the use of Reefer containers / Refrigerated trucks during certain periods of the year.

Deliverable C: A full list of SOPs and technical agreements on GDP compliance established/to be established between suppliers of temperature sensitive products and the global freight forwarders;

Deliverable D : Develop guidelines (minimum 50 pages) for handling of temperature sensitive products (including  the use of  temperature monitoring devices for transport, storage and transit facilities) for all parts of the supply chain (procurement, international transport, warehousing and as well as in-country storage and distribution) in line with GDP requirements and WHO guidelines.

 

QUALIFICATION REQUIREMENTS:

Education:  Master degree in Supply Chain/logistics, Public Health or other relevant technical field

Work Experience: Minimum 7 years professional relevant work experience in in managing logistics and supply chains for temperature sensitive products

Competencies: The successful candidate is expected to demonstrate the following competencies that are considered to be necessary to this consultancy:

 

Core Competencies

  • Excellent communicator of verbal and written concepts to a government and international audience.
  • Able to quickly understand instructions, to proactively seek clarification when needed.
  • Able to work well in a team environment.

Functional Competencies

  • Works independently and problem-solving oriented.
  • Works in a multi-cultural environment and establish harmonious and effective working relationships.
  • Demonstrated communication and relationship-building skills.
  • Proven capacity to work with and lead collaborative teams across different locations and with different technical skills.

 

UNICEF CORE VALUES

Diversity and Inclusion

Treats all people with dignity and respect; shows respect and sensitivity towards gender, cultural and religious differences; challenges prejudice, biases and intolerance in the workplace; encourages diversity wherever possible.

Integrity

Maintains high ethical standards; takes clear ethical stands; keeps promises; immediately addresses untrustworthy or dishonest behaviour; resists pressure in decision-making from internal and external sources; does not abuse power or authority.

Commitment

Demonstrates commitment to UNICEF’s mission and to the wider UN system; demonstrates the values of UNICEF in daily activities and behaviours; seeks out new challenges, assignments and responsibilities; promotes UNICEF’s cause.

Language:

Fluency in written and spoken English is required. Knowledge of French desirable.

EVALUATION PROCESS:

Qualified candidates are requested to submit:

  1. Cover letter/application.
  2. Financial quote for the consultancy which must include: the total consultancy fee (broken down into daily rate in US Dollars and number of consultancy days), travel costs (with details of the economy class ticket price) and administrative fees (if applicable, broken down into the separate categories of costs like internet, phone etc).
  3. CV.
  4. Examples of previous, relevant work.
  5. References.
  6. P 11 form (which can be downloaded from our website at http://www.unicef.org/about/employ/index_53129.html).

The applications should be submitted online through the UNICEF website. Queries can be directed to mbouazar@unicef.org with subject line “Supply Chain of Temperature Sensitive Products”. Applications must be received by 31st December 2017. Please indicate your availability and daily rate to undertake the terms of reference above.  Applications submitted without a daily rate will not be considered.

Travel costs and DSA will be covered in accordance with UN rules and regulations. No other remunerations apply. UNICEF considers best value for money as a criteria for evaluating potential candidates.  As a general principle, the fees payable to a consultant or individual contractor follow the “best value for money” principle, i.e., achieving the desired outcome at the lowest possible fee.

Successful applicants will be invited to a telephone interview and will be evaluated by the following criteria:

 

Applicant x

TECHNICAL QUALIFICATION (max. 70 points)

 

Overall Response (20 points)

 

Understanding of tasks, objectives and completeness and coherence of response

 

Overall match between the TOR requirements and consultant’s competencies

 

Technical Capacity (50 points)

 

Relevance of consultant’s experience with similar projects and as per required qualifications

 

Quality of previous work

 

References

 

TECHNICAL QUALIFICATION - Total Points

 

 

 

FINANCIAL PROPOSAL     (max. 30 points)

 

Daily rate

 

Economy Air Ticket

 

Other costs

 

Total estimated cost of contract (proposed contract fee only)

 

FINANCIAL PROPOSAL - Weight Combined Score

 

 

 

TOTAL SCORE

 

General Conditions of Contracts for the Services of Consultants / Individual Contractors

 

1. Legal Status

The individual engaged by UNICEF under this contract as a consultant or individual contractor (the “Contractor”) is engaged in a personal capacity and not as representative of a Government or of any other entity external to the United Nations.  The Contractor is neither a "staff member" under the Staff Regulations of the United Nations and UNICEF policies and procedures nor an "official" for the purpose of the Convention on the Privileges and Immunities of the United Nations, 1946 (“the Convention”).  The Contractor may, however, be afforded the status of "Expert on Mission" in the sense of Section 22 of Article VI of the Convention and if the Contractor is required by UNICEF to travel in order to fulfill the requirements of this contract, the Contractor may be issued a United Nations Certificate in accordance with Section 26 of Article VII of the Convention.

2. Obligations

The Contractor shall complete the assignment set out in the Terms of Reference for this contract with due diligence, efficiency and economy, in accordance with generally accepted professional techniques and practices.

The Contractor must respect the impartiality and independence of UNICEF and the United Nations and in connection with this contract shall neither seek nor accept instructions from anyone other than UNICEF.  During the term of this contract the Contractor must refrain from any conduct that would adversely reflect on UNICEF or the United Nations and must not engage in any activity that is incompatible with the administrative instructions and policies and procedures of UNICEF.  The Contractor must exercise the utmost discretion in all matters relating to this contract. 

In particular, but without limiting the foregoing, the Contractor  (a) will conduct him- or herself in a manner consistent with the Standards of Conduct in the International Civil Service; and (b)  will comply with the administrative instructions and policies and procedures of UNICEF relating to fraud and corruption; information disclosure; use of electronic communication assets; discrimination, harassment, sexual harassment and abuse of authority; and the requirements set forth in the Secretary General's Bulletin on Special Measures for Protection from Sexual Exploitation and Sexual Abuse. 

Unless otherwise authorized by the appropriate official in the office concerned, the Contractor must not communicate at any time to the media or to any institution, person, Government or other entity external to UNICEF any information that has not been made public and which has become known to the Contractor by reason of his or her association with UNICEF or the United Nations.  The Contractor may not use such information without the written authorization of UNICEF, and shall under no circumstances use such information for his or her private advantage or that of others. These obligations do not lapse upon termination of this contact.

3. Title rights

UNICEF shall be entitled to all property rights, including but not limited to patents, copyrights and trademarks, with regard to material created by the Contractor which bears a direct relation to, or is made in order to perform, this contract.  At the request of UNICEF, the Contractor shall assist in securing such property rights and transferring them to UNICEF in compliance with the requirements of the law governing such rights.

4. Travel

If UNICEF determines that the Contractor needs to travel in order to perform his or her obligations under this contract, that travel shall be specified in the contract and the Contractor’s travel costs shall be set out in the contract. In cases where travel costs have not been set in the contract, travel may either be organized by UNICEF or reimbursed upon submission of receipts within ten (10) days of completion of a specific travel on the following basis:

UNICEF will pay for travel in economy class via the most direct and economical route, provided however that in exceptional circumstances, such as for medical reasons, travel in business class may be approved by UNICEF on a case-by-case basis. 

UNICEF will pay for out-of-pocket expenses associated with such travel, up to an amount equivalent to the daily subsistence allowance that would be paid to staff members undertaking similar travel for official purposes.

5. Statement of good health

Before commencing work, the Contractor must deliver to UNICEF a certified self-statement of good health and take full responsibility for the accuracy of that statement.  In addition, the Contractor must include in this statement of good health (a) confirmation that he or she has been informed regarding inoculations required for him or her to receive, at his or her own cost and from his or her own medical practitioner or other party, for travel to the country or countries to which travel is authorized; and (b) a statement he or she is covered by medical/health insurance and that, if required to travel beyond commuting distance from his or her usual place or residence to UNICEF (other than to duty station(s) with hardship ratings “H” and “A”, a list of which has been provided to the Contractor) the Contractor’s medical/health insurance covers medical evacuations. The Contractor will be responsible for assuming all costs that may be incurred in relation to the statement of good health. 

6. Insurance

The Contractor is fully responsible for arranging, at his or her own expense, such life, health and other forms of insurance covering the term of this contract as he or she considers appropriate taking into account, among other things, the requirements of paragraph 5 above.  The Contractor is not eligible to participate in the life or health insurance schemes available to UNICEF and United Nations staff members.  The responsibility of UNICEF and the United Nations is limited solely to the payment of compensation under the conditions described in paragraph 7 below.

7. Service incurred death, injury or illness

If the Contractor is travelling with UNICEF’s prior approval and at UNICEF's expense in order to perform his or her obligations under this contract, or is performing his or her obligations under this contract in a UNICEF or United Nations office with UNICEF’s approval, the Contractor (or his or her dependents as appropriate), shall be entitled to compensation from UNICEF in the event of death, injury or illness attributable to the fact that the Contractor was travelling  with UNICEF’s prior approval and at UNICEF's expenses in order to perform his or her obligations under this contract, or was performing his or her obligations under this contract in a UNICEF or United Nations office with UNICEF’s approval.  Such compensation will be paid through a third party insurance provider retained by UNICEF and shall be capped at the amounts set out in the Administrative Instruction on Consultants and Individual Contractors. Under no circumstances will UNICEF be liable for any other or greater payments to the Contractor (or his or her dependents as appropriate).

8. Arbitration

Any dispute arising out of or, in connection with, this contract shall be resolved through amicable negotiation between the parties. 

If the parties are not able to reach agreement after attempting amicable negotiation for a period of thirty (30) days after one party has notified the other of such a dispute, either party may submit the matter to arbitration in accordance with the UNCITRAL procedures within fifteen (15) days thereafter.  If neither party submits the matter for arbitration within the specified time the dispute will be deemed resolved to the full satisfaction of both parties.  Such arbitration shall take place in New York before a single arbitrator agreed to by both parties; provided however that should the parties be unable to agree on a single arbitrator within thirty days of the request for arbitration, the arbitrator shall be designated by the United Nations Legal Counsel.  The decision rendered in the arbitration shall constitute final adjudication of the dispute. 

9. Penalties for Underperformance

Payment of fees to the Contractor under this contract, including each installment or periodic payment (if any), is subject to the Contractor’s full and complete performance of his or her obligations under this contract with regard to such payment to UNICEF’s satisfaction, and UNICEF’s certification to that effect. 

10. Termination of Contract

This contract may be terminated by either party before its specified termination date by giving notice in writing to the other party.  The period of notice shall be five (5) business days (in the UNICEF office engaging the Contractor) in the case of contracts for a total period of less than two (2) months and ten (10) business days (in the UNICEF office engaging the Contractor)  in the case of contracts for a longer period; provided however that in the event of termination on the grounds of impropriety or other misconduct by the Contractor (including but not limited to breach by the Contractor of relevant UNICEF policies, procedures, and administrative instructions), UNICEF shall be entitled to terminate the contract without notice.  If this contract is terminated in accordance with this paragraph, the Contractor shall be paid on a pro rata basis determined by UNICEF for the actual amount of work performed to UNICEF’s satisfaction at the time of termination. UNICEF will also pay any outstanding reimbursement claims related to travel by the Contractor.  Any additional costs incurred by UNICEF resulting from the termination of the contract by either party may be withheld from any amount otherwise due to the Contractor under this paragraph.

11. Taxation

UNICEF and the United Nations accept no liability for any taxes, duty or other contribution payable by the consultant and individual contractor on payments made under this contract.  Neither UNICEF nor the United Nations will issue a statement of earnings to the consultant and individual contractor.

This vacancy is now closed.
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