Supply & Logistics Officer (NOA/FT), Bishkek. This vacancy is open to Nationals of Kyrgyzstan only.

Supply & Logistics Officer (NOA/FT), Bishkek, Kyrgyzstan. This vacancy is open to Nationals of Kyrgyzstan only.

UNICEF works in 190 countries and territories to protect the rights of every child. UNICEF has spent 70 years working to improve the lives of children and their families. Defending children's rights throughout their lives requires a global presence, aiming to produce results and understand their effects. UNICEF believes all children have a right to survive, thrive and fulfill their potential – to the benefit of a better world.

PURPOSE OF THE JOB:

Under the direct supervision of Operations Manager, Supply/Logistics Officer the incumbent administers the supply operations of a relatively simple nature and limited impact, requiring basic professional technical expertise in support of operations and programme objectives. Responsible for effective planning, contracting, procurement, distribution, and inventory management of supplies, in support of the Country Programmes and operations. 

KEY END-RESULTS:

1.  Rapid and relevant responses and assistance provided to evolving supply needs and situations, including emergency situations.

2. Integrity, standards and accountability monitored, administered and maintained by implementing sound, accurate supply/logistics management systems, procedures, documentation and accurate reporting.

3. Professional assistance and training provided for capacity-building in order to enhance efficient, effective and timely delivery of supplies.

4. Effective collaboration and partnership in supply/procurements/purchasing/contracting/logistics with internal and external counterparts developed and maintained through better coordination, communication and networking.

KEY ACCOUNTABILITIES and DUTIES & TASKS:

1. Provide rapid and relevant assistance and support to evolving supply needs and situations facing children and families, including emergency situations.

Support logistics/supply planning through coordination with Operations/Programme Sections and Government partners.  Provides technical support in preparation of appropriate documents, and input on specifications and supply and logistics arrangements, facilitating cost-effective efficient clearance, storage and distribution of supplies and equipment to project sites, in support of the country programme implementation.

Assist in the implementation of supply/logistics component of the Procurement Services projects, including systems for storage and distribution of supplies to all project sites.

2. Implement sound, accurate supply/logistics management systems, procedures and documentation as well as regular, accurate reporting to maintain the highest level of integrity, standards and accountability.

Maintain effective working relations and contact with the Supply Division, Copenhagen, to confer on supply procurement and shipping policies and procedures.  Advise the country office on policies and procedures impacting on offshore and local procurement and delivery.  Maintain link with Copenhagen on transnational shipments, deliveries, claims and appropriateness of supplies.

Establish and maintain a system of contact with customs and port/airport authorities at national ports of entry on the clearance of Partners’ supplies, in keeping with established protocol.

Preparation of appropriate documentation: supply requests, customs clearance documentation and etc.

Participate in the preparation/compilation of the supply status reports required for donor reports, budget reviews, programme analysis, annual reports, appeals, etc.

Help to develop and communicate accurate inventory movement tracking and incoming supplies information.

3. Support Government capacity-building in order to enhance efficient, effective and timely supply delivery,

Plan, design and conduct training for counterparts in supply management, customs clearance, distribution and inventory of supplies and equipment in order to improve supply delivery.

Assists in the identification of training needs and plan training activities in supply administration for counterparts, to improve supply delivery.

4. Collaboration and Partnership

Coordinate with the Government and Programme Section on supply planning, providing technical support on procurement specifications and supply administration as well as providing advice on supply requirements in the development of the supply component of the Procurement Services.

Provide advice to the Government on offshore and/or local procurement policies and procedures, delivery and utilization of Partners’ supplies and equipment; coordinate with the Supply Division, Copenhagen, on supply policy and/or activities.

Team with the Programme Section and other members of the Operations Section to facilitate procurement as well as efficient customs clearance, storage and distribution of supplies and equipment.

Maintain partnership and collaborative relations with UNICEF, Government, UN, and bilateral counterparts in supply and logistics activities, including distribution, and monitoring supply inputs and inventory.

QUALIFICATION and COMPETENCIES:

1. Education

University degree in Business Administration, Management, International Economics, Engineering, International Development, Contract/commercial Law or in directly related areas of specialization, including credited courses in supply, logistics, purchasing or contracting. Or, a recognized qualification in procurement and contracting.

Educational qualification in relevant areas (transport or logistics operations/management, supply change management, etc.)

2. Work Experience

Three years of relevant professional work experience.

Both national and international work experience in supply, logistics, purchasing, contracting and administration and/or other related fields.

Work experience in emergency duty station.

3. Language Proficiency 

Fluency in English and another UN language.

      4.  Competency Profile (For details on competencies please refer to the UNICEF Professional Competency Profiles.)  

i)   Core Values (Required)

• Commitment
• Diversity and Inclusion
• Integrity

ii)  Core Competencies (Required)

• Communication [I]
• Drive for Result  [I]
• Working With People [I]

iii)  Functional Competencies (Required)

• Applying Technical Expertise [I]
• Following Instructions and Procedures [II]
• Planning and Organizing [II]