Logistics Assistant (Procurement) - Dadaab (Kenyan Nationals Only)

Nairobi

Organization: NRC - Norwegian Refugee Council
Location: Nairobi
Grade: Administrative support - Administrative Services and Support - Generally no need for Higher Education
Occupational Groups:
- Administrative support
- Logistics
- Procurement
- Emergency Aid and Response
- Supply Chain
Closing Date: Closed

All NRC employees are expected to work in accordance with the organization’s core values: dedication, innovation, inclusivity and accountability. These attitudes and believes shall guide our actions and relationships. The purpose of the Procurement Assistant position is to assist in the day to day implementation of the support functions responsibilities.

Job description

Adhere to NRC policies, tools, handbooks, guidelines, procedures and donor requirement,
Register and/or prepare requisitions, quotations and purchase orders and update status reports
Prepare and file documents as required by line manager
Prepare periodic procurement status reports and share appropriately
Liaise with warehouse assistant on the planned delivery of materials meant for warehousing and obtain necessary documentation to facilitate payments to vendors
Track current procurements and update them bi-weekly as per the Procurement Tracker Sheet (PTS) and forward the PTS to the line manager by 5th of every month
Prepare RFQ, bid analysis and bid committee meeting minutes
Liaise with suppliers to ensure prompt and accurate delivery of goods, services and equipment,
Ensure logistics compliance in procurement matters
Timely processing of payments to vendors
Communicate response to vendors on status of their bids
Document and records management
Develop a standard list of supplies for Dadaab and establish prices catalogue
Manage inventory lists
Assist the Logistics Officer in running the Logistics Unit in Dadaab and provide support to other colleagues during periods of absence (Warehouse, Fleet, etc)

Qualifications

Hold a recognized Ordinary/Advanced Diploma in Business Administration/ Purchasing and Supplies Management. A degree in relevant field (Logistics/Procurement/Contracting/Supply) will be an added advantage
Experience from working with procurement in a humanitarian/recovery context
Previous experience from working in complex and volatile contexts
At least 3 years previous work experience in service in the same functional area preferably with UN or NGO’s
Documented results related to the position’s responsibilities
Accuracy and keen to details
Ability to use computer systems in daily performance and possession of a good knowledge of spreadsheets, Word processors and database system is required.

Education field

Logistics

Education level

College / University, Bachelor's degree

Personal qualities

Excellent communication skills when dealing with suppliers, staff and management.
Innovative and has an initiative mind that is self -motivated
Ability to understand, tolerate cultural, religious diversity in the work place
Knowledge of local language and ability to withstand vested interests from vendors and interference external persons on NRC procurement processes is an added advantage
A good team player with high degree for initiative, flexibility and tolerance
Assertive and able to explain issues to clients, clearly and with respect. Giving priority to organizational interests above everything else.

Language

English

We offer

• Duty station: Dadaab
• Contract period is upto 31st December 2018 with possibility of extension.
• Salary/benefits: According to NRC’s general directions, The candidate will observe NRC’s code of conduct and working hours for the NRC Office in Nairobi.