Logistics & Procurement Manager Dohuk (Re-advertisement)

Please note: Due to the urgency to fill the post, applications will be reviewed on a rolling basis and DRC reserves the right to recruit before the deadline 

 

In Danish 

Dansk Flygtningehjælp hjælper flygtninge og internt fordrevne overalt i verden: Vi giver akut nødhjælp, kæmper for deres rettigheder og styrker deres fremtidsmuligheder. 

 

Vi er til stede i konfliktområderne, langs flugtruterne og dér, hvor flygtningene bosætter sig. Vi samarbejder med de lokale samfund om ansvarlige og bæredygtige løsninger. Vi arbejder for en vellykket integration og – når det er muligt – for, at flygtninge og fordrevne kan få opfyldt ønsket om at vende hjem.

 

Dansk Flygtningehjælp blev stiftet i Danmark i 1956 og er i dag en international humanitær organisation med flere end 7000 medarbejdere og over 8000 frivillige. Vores vision er et værdigt liv for alle på flugt. 

 

Alt vores arbejde er baseret på vores værdikompas: Menneskelighed, Respekt, Uafhængighed og neutralitet, Inddragelse samt Ærlighed og gennemsigtighed.

In English

The Danish Refugee Council assists refugees and internally displaced persons across the globe: we provide emergency aid, fight for their rights, and strengthen their opportunity for a brighter future. We work in conflict-affected areas, along the displacment routes, and in the countries where refugees settle. In cooperation with local communities, we strive for responsible and sustainable solutions. We work toward successful integration and – whenever possible – for the fulfillment of the wish to return home.

The Danish Refugee Council was founded in Denmark in 1956, and has since grown to become an international humanitarian organization with more than 7,000 staff and 8,000 volunteers. Our vision is a dignified life for all displaced.

All of our efforts are based on our value compass: humanity, respect, independence and neutrality, participation, and honesty and transparency.

En français

Le Conseil danois pour les réfugiés (DRC) assiste les réfugiés et les personnes déplacées dans le monde entier : nous leur fournissons une aide d’urgence, luttons pour leurs droits et contribuons à ce qu’ils aient accès à un avenir meilleur. Nous sommes présents dans les zones de conflit, le long des routes de déplacement et dans les pays où les réfugiés s’installent. Nous travaillons en coopération avec les communautés locales afin d’identifier des solutions à la fois responsables et durables. Nous œuvrons en faveur d’une intégration réussie des réfugiés et - là où cela est possible – afin que leur souhait de retour puisse se réaliser.

Le Conseil danois pour les réfugiés, créé au Danemark en 1956, est aujourd’hui une organisation humanitaire internationale qui compte plus de 7.000 employés et 8.000 bénévoles. Notre vision est celle d’une vie digne pour toutes les personnes déplacées.

Notre travail est fondé sur notre charte des valeurs : humanité, respect, indépendance et neutralité, participation, honnêteté et transparence.

 

About the job 

The Logistics and Procurement Manager, Dohuk has the overall responsibility for leading, coordinating and overseeing DRC logistics and procurement function/activities in the assigned DRC area of operations. 

Duties and Responsibilities 

Planning and Operation 

• Implement sustainable and robust procurement and logistics systems for the efficient and effective delivery of operations in the area of operations following DRC’s operational handbook 

• Ensure the timely implementation of recommendations and improvements indicated by the Senior Logistics Coordinator or requested by the Head of Office 

• Develop procurement plans in collaboration with the Project Managers 

• Ensure efficient and timely ordering of all items procured to ensure timely access to necessary goods and services for the area of operation, including through delivery to point of distribution as necessary 

• Ensure compliance with donor requirements, rules and regulations relating to logistics, particularly in relation to local procurement and anti-corruption measures 

• Liaise with the Head of Office and other managers in the area of operations on all logistics issues to ensure that all bottlenecks to delivery are overcome; 

• Represent DRC at Logistics Cluster Meetings in area of operations 

• Ensure that all suppliers and service providers conform with the Code of Ethics; 

• Ensure that all contract payments are processed in a timely manner; 

• Ensure that the asset register and inventory items for the Area of Operations are up-to-date at all times; 

• Ensure that the warehouses in the area of operations are operated in an effective and efficient manner, with timely disbursement of materials as requested 

• Support the finance admin department in finalising inventory lists for donor reports; 

• Ensure that the fleet management requirements are actioned on a monthly basis; 

• Provide input for project proposals and budgets as requested; 

• Ensure that Field Office costs for the office compound are optimised and communicated effectively to the Head of Office and Finance Admin Manager, including suggestions for changes 

• Build procurement and logistics capacity with the Logistics Team in area of operations 

• Ensure that all relevant non-logistics staff (particularly including programme and finance staff) are trained on logistics procedures; 

• Ensure that all new staff in area of operations have received a comprehensive logistics briefing on arrival 

• Ensure that the organisations’ security, financial and human resources policies and practices are implemented in relation to all logistics department staff and activities in area of operations. 

• Support all program activities in logistics related functions (such as delivery of relief items or cash distribution) 

Organisation, administration and personnel management 

• Overall responsibility for the management of the procurement and logistics team in area of operations, including oversight in distribution activities 

• Oversee the observance of the DRC Code of Conduct within the procurement and logistics department, ensure that logistics staff fully understand what corruption is and are trained at least once a year on the detail of the Code of Conduct and anti-corruption measures; 

• Ensure that all suppliers and logistics staff are aware of the procedures to whistle-blow for corruption and other breaches of the Code of Conduct.  

• Ensure that all suspicions and allegations of corruption are reported to the Head of Office immediately, unless the Head of Office is alleged to be involved, in which case suspicions and allegations should be reported to the Country Director. 

• Ensure that the terms of employment for national staff are enforced and that disciplinary issues are dealt with quickly and fairly; 

• Ensure that a training and professional development plan is developed for all staff in the logistics team; 

Accountability 

• Responsible to ensure that all procurement & logistics is conducted in accordance with the DRC’s Operations Handbook Chapters 16, 17 and 18, (Procurement, Vehicles and Warehousing). 

• Responsible to ensure that recommendations for improvements (e.g. from audits) are implemented in a timely manner 

• Responsible to ensure that all allegations of breaches of the Code of Conduct by staff reporting to the Logistics and Procurement Manager are reported and with the support of the Team Leader and Security Focal Point, investigated and concluded swiftly. 

About you 

To be successful in this role you must have: 

Essential qualifications and experience: 

• Bachelor’s degree in relevant field or extensive experience can substitute qualification. 

• Minimum 5 years of logistics and supply chain experience gained in developing countries 

• Excellent communication skills – verbal and in writing 

• Excellent inter-personal skills and proven ability to negotiate with a wide range of people (internally and externally) 

• Ability to adapt to the complex and stressful working conditions of the area of operations 

• Cultural and gender sensitivity, adaptability, willingness to travel. 

• High-level knowledge and practice with Word, Excel, Outlook, etc. 

• Ability/willingness to work with extremely tight deadlines and multiple tasks. 

• Excellent written and spoken English required; Arabic an asset. 

•Willingness to follow security policies and procedures. 

In this position, you are expected to demonstrate DRC’ five core competencies:  

• Striving for excellence: You focus on reaching results while ensuring an efficient process.  

• Collaborating: You involve relevant parties and encourage feedback.  

• Taking the lead: You take ownership and initiative while aiming for innovation.  

• Communicating: You listen and speak effectively and honestly.  

• Demonstrating integrity: You act in line with our vision and values.  

We offer 

DRC will offer the successful applicant a 12 months contract subject to extension based on performance and funding. You must be available to start work 1^st February 2018 Salary and conditions will be in accordance with Danish Refugee Council’s Terms of Employment for Expats. This position will be placed at A15 DRC’s salary scale.

Application process 

Interested? Then apply for this position by clicking on the apply button. All applications must include a cover letter explaining your motivation for applying for this position and an updated CV (no longer than four pages). Both must be in English. Applications without a cover/motivation letter will not be considered. 

 

 If you have questions or are facing problems with the online application process, please contact job@drc.dk  

Applications close 28 January 2018.  

Please note: Due to the urgency to fill the post, applications will be reviewed on a rolling basis and DRC reserves the right to recruit before the deadline 

Need further information? 

For further information about the Danish Refugee Council, please consult our website www.drc.ngo