Support Coordinator - (only open for Afghan nationality) Location: Mazar - Afghanistan

Mazār-e Sharīf

Organization: NRC - Norwegian Refugee Council
Location: Mazār-e Sharīf
Grade: Mid level - Mid level
Occupational Groups:
- Coordination
- Emergency Aid and Response
- Managerial positions
Closing Date: Closed

The Norwegian Refugee Council (NRC) is a non-governmental, humanitarian organization with 60 years of experience in helping to create a safer and more dignified life for refugees and internally displaced people. NRC advocates for the rights of displaced populations and offers assistance within the shelter, education, emergency food security, legal assistance, and water,sanitation and hygiene sectors.

The Norwegian Refugee Council has approximately 5000 committed and competent employees involved in projects across four continents. In addition, NRC runs one of the world’s largest standby rosters -NORCAP, with 650 professionals, ready to be deployed on 72 hours notice when a crisis occurs

Purpose of the Job:
The Support Coordinator will be overall responsible for functions: Administration/ Human Resources, Logistics and IT in the Area Office but where responsibilities are delegated to the different functions
The Support Coordinator in cooperation with the Area Manager shall ensure optimal use of human resources in the support department, including review funding and budget for its smooth running
The Support Coordinator shall ensure at all times that the area/ area office is updated on national regulations, templates and tools through regular contact with the Kabul Support Office

Job description

Monitor office maintenance and suggest action points
Supervise allocation of office space in a fair and transparent manner
Maintain and update hard copy files of all documents including human resource records of all staff, and maintain an accessible filing system for use by the staff of the office
Ensure communication and understanding of national National Staff Handbook, Code of Conduct and other regulations by all staff
Review payroll before validation
Support the organization of general meetings and weekly Support Team meetings
Control recruitment procedures and participate in selection panel when necessary
Ensure smooth and complete induction of newly recruited staff according to National Staff Handbook
Support the training of admin/fin/HR staff with internal and external resources
Ensure HR policies and regulations are adhered to in the office and update staff on HR policies and procedures
Support and advise the HoO/Area Manager for disciplinary issues
Ensure that all staff have their performance appraisal done and any training needs are included in the overall training plan
Facilitate the sharing and use of office support budget among project budgets
Support logistics team in ensuring transparency of procurement especially for tenders
Spot check some procurement procedures via independent quotations
Support, orientate negotiations with contractors for rents and other services
Support the training of logistics staff with internal and external resources.

Qualifications

MBA/BBA in business administration or Secondary education with specialized certification in HR/Management
At least 5 years’ relevant experience.
Experience from working in support & programme functions in a humanitarian/recovery context
Planning and delivering results
Empowering and building trust
Handling insecure environment
Previous experience from working in complex and volatile contexts
Documented results related to the position’s responsibilities
Fluency in English, both written and verbal