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UNDP/IC/EISD1/002/2018: Consultancy and Training Services for Establishing, Maintaining and Using a Liberia Geodetic Network

Monrovia

Background

The Liberia Land Authority (LLA) was created by Act of Legislature in September 2016. It has a statutory mandate inter alia for land administration and management. Therefore, land functions and operations now dispersed among several central ministries and agencies (CMA’s) particularly the Ministry of Foreign Affairs (MFA), the Center for National Deeds and Records Agency (CNDRA), Ministry of Lands, Mines and Energy (MLME), and Ministry of Internal Affairs must be consolidated under the aegis of the LLA. 

A critical function in land administration and management in Liberia is the establishment of a referencing system for land information data, which will provide the base information needed for the National Land Information System (NLIS). The NLIS is the foundation for the development of a national spatial data infrastructure to effectively manage land amdimiations functions at national, sub-national, regional and local levels and aid in sustainable development planning.

The intent of this Request for Proposal (RFP) is to invite proposals from a qualified Geodesist to provide consultancy services for establishing, maintaining, and using a Liberia Geodetic Network. Geodetic Network: Survey Referencing System

Liberia needs to establish a 1st Order spatial referencing framework to be a common referencing system for all surveys, mapping, engineering and construction projects, land use plans, and any other referencing of spatial data gathered throughout the country.  The referencing framework consists of a series stable, identifiable points (usually well marked concrete monuments) for which horizontal and vertical coordinate values have been determined and securely recorded.Liberia once had a complete network of geodetic control and survey control points throughout the country.  Over the period of civil unrest, the network deteriorated due to the lack of maintenance and, in some cases, intentional destruction. In 2013, with funding from the MCC, an attempt was made to establish a 1st Order Network.  However, due to delays and a much higher than expected cost, only the network monuments were installed in 10 strategic locations; no measurement campaign took place and consequently, no coordinates have been obtained.  This geodetic network is still needed.The 1st Order (high accuracy) Geodetic Network is the basic positioning reference framework on which to establish a further densified 2nd Order (lower accuracy) survey control network. The accuracy requirements for the 1st Order coordinates are such that it will be necessary to engage international specialists with specialized equipment to conduct the measurement campaign.  The measurement campaign will involve precise observations and specialized data processing capability to derive the coordinates to the spatial accuracy required for the 1st Order network. The measurement campaign must be carried out during the dry season (between early February – late May) because that is the time of year when the network monuments are accessible by road. The roads are impassible, even by four-wheel drive vehicles, for a significant amount of the rest of the year.The 2nd Order densification, including measurements, of the survey network can be done with specially trained local surveyors.

Duties and Responsibilities

UNDP is seeking a Geodesist to provide consultancy services and training for establishing, maintaining and using a Liberia Geodetic Network.  Under this consultancy, the following comprise the full scope of work:

  • Deliver a 3 – 5 days’ workshop/training on Geodetic Networks (relevant geodetic reference frameworks include) and their functions: (a) Benefits of the 1st Order network for Liberia and the rationale for establishment; (b) Design and development of a Geodetic Network: (i) Connection to International Terrestrial Reference Frame (ITRF2009); (ii) Connection to the African Geodetic Reference Frame (AFREF); (c) Transformation of Geodetic Coordinates from Old Liberia values to UTM and integration of existing network points (any that are remaining post conflict) into the new network; (d) Hands on (field applications) GNSS training for land surveyors;
  • Assess the “geodetic network stations that still exist in Liberia and advise on how to transform their coordinates from the old reference ellipsoidal values to the most current reference datum;
  • Recommend the methodology for type of network (CORS, permanent monuments in the ground), locations, number of stations, and measurement procedures for second order network stations;
  • Assist the LLA with the identification of potential candidates for conducting the measurement campaign;
  • Review measurement campaign tender documents before issuing a call for proposals;
  • Assist the LLA with the evaluation of proposals and selection of a contractor to conduct the measurement campaign;
  • Review and approve results of the 1st Order geodetic network measurement campaign.

The anticipated deliverables by the end of the exercise are shown below. Consultants/firm may propose an alternative sequencing and timeline that includes all the anticipated items.

Deliverables  

  • Plan for densification of the Geodetic Network.  The Plan should include the options for densification; i) installation of survey monuments including number of monuments and recommended locations; or Continuous Operating Reference Stations (CORS) with numbers and locations; or a combination of both. 2 weeks; 10 % of total fees;
  • Training for selected (selected by the LLA according to set qualifications) local land surveyors to undertake the densification plan; 1 week;  40% of total fees;
  • Acceptance certificate certifying that the results (coordinates) of the 1st Order Network meet design specifications; 2 weeks; 40% of total fees;
  • A copy of the training materials from the Workshop mentioned in item 1 of the “level of effort” stated above; 1 week; 10% of total fees.

Competencies

  • Excellent analytical skills;
  • Strong communication and facilitation skills;
  • Excellent reporting and presentation skills;
  • Teamwork.

Required Skills and Experience

Academic Qualifications:

  • Master's degree in geodesy, geophysics, geodynamics or related field of study.

Experience:

  • At least ten years of professional experience in developing survey referencing systems;
  • Proven experience in the development of geodetic network systems and the development of 1st and 2nd order measurement campaigns for national survey referencing systems;
  • Demonstrated practical experience in training surveyors and related land processionals.

Language requirements:

  • Fluency in written and spoken English is required.

Interested individual consultants must submit the following documents/information to demonstrate their qualifications:

•Technical proposal:

               (i) Explaining why they are the most suitable for the work;               (ii) Providing brief methodology on how they will approach and conduct the work.•Financial proposal•Personal CV including past experience in similar projects and at least 3 references (please use the UNDP P11 form provided in Annex 2 @ the following links) http://www.lr.undp.org/content/liberia/en/home/operations/procurement/? ;http://procurement-notices.undp.org/).The financial proposal shall specify a total lump sum amount. Payments will be made to the Individual Consultant based on specific and measurable deliverables as specified in the TOR upon completion of the deliverables.In order to assist the requesting unit in the comparison of financial proposals, the financial proposal will include a breakdown of this lump sum amount (including travel, per diems, and number of anticipated working days). Please use the Financial Proposal Form provided in Annex 3 for the submission of your financial proposal @ the following links) http://www.lr.undp.org/content/liberia/en/home/operations/procurement/? ;http://procurement-notices.undp.org/).

TravelAll envisaged travel costs must be included in the financial proposal. This includes all travel to join duty station/repatriation travel.  In general, UNDP should not accept travel costs exceeding those of an economy class ticket. Should the IC wish to travel on a higher class he/she should do so using their own resources.In the case of unforeseeable travel, payment of travel costs including tickets, lodging and terminal expenses should be agreed upon, between the respective business unit and Individual Consultant, prior to travel and will be reimbursed.

Individual consultants will be evaluated based on the following methodology:

Cumulative analysis

The award of the contract will be made to the individual consultant whose offer has been evaluated and determined as:• responsive/compliant/acceptable, and;•Having received the highest score out of a pre-determined set of weighted technical and financial criteria specific to the solicitation.

* Technical Criteria weight: 70%;* Financial Criteria weight: 30%;

Only candidates obtaining a minimum of 70% of the maximum points would be considered for the Financial Evaluation

Criteria Weight  Max. PointTechnicalRelevance of Academic Qualifications 20% 14;Professional Experience in similar projects 40% 28;Appropriateness of proposed methodology for the requirements 30% 21;Adequacy of competencies and skills 10% 7;Financial 30 points x price of the lowest price proposed / price of proposal 30%;

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.
Before applying, please make sure that you have read the requirements for the position and that you qualify.
Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.
Apply

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  • Organization: UNDP - United Nations Development Programme
  • Location: Monrovia
  • Grade: International Consultant - Internationally recruited Contractors Agreement - Consultancy
  • Occupational Groups:
    • Education, Learning and Training
    • Development Cooperation and Sustainable Development Goals
  • Closing Date: 2018-01-25

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